Executive Secretary
Al-Ryadh Group Co. Marafie Group
Total years of experience :3 years, 8 Months
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Communicate with foreign and local suppliers to provide products as per customer request.
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Communication with clients and Presenting quotations and providing technical specifications for the Division's products to customers.
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Follow up on the contracted projects and follow up the installation work.
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Follow up on payment of approved quotations with our clients.
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Follow-up with stores on the materials in the current stock of our division and coordinate with stores if the division purchasing new materials
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Preparing letters, quotations, costing and delivery notes to the Division.
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Entering data into the Focus program.
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Preparing and issuing invoices, petty cash and foreign and local purchase orders for the Division's work.
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Follow-up to the Division's needs of all library, office and supplies.
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Follow up maintenance for all department devices and coordinate to solve any technical problems.
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Coordination and communication with all company departments to follow up on everything related to the Division.
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Organize files and documents.
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Good experience in business management field.
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Assisting all levels of management and to attain the purpose of the institution.
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Preparing daily report and schedules of the clients.
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Prepare official letter and book for different establishments.
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Typing both Arabic and English quotation and inquires.
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Distributing the faxes.
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Making purchase and sale invoices for products.
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Follow-up with the accounting department to review the sales and purchase invoices.
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Preparing letters, quotations, costing and delivery notes to the Division.
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Receiving phone calls and providing information on products of the division and Coordination between customers and our sales staff, follow-up of staff, supply and installation work.
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Organize files and documents.