CEO Personal Assistant & Business Development Director
Allweiler Farid Pumps (SFH Group)
Total des années d'expérience :21 years, 10 Mois
- Job Responsibilities:
• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
• Taking dictation and minutes;
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings.
• Liaising with clients, suppliers and other staff.
• Carrying out specific projects and research.
• Responsibility for accounts and budgets.
• Taking on some of the manager's responsibilities and working more closely with management.
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence.
• Being involved in decision-making processes.
• Filter emails, highlight urgent correspondence and print attachments.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the CEO meetings between him and his direct reports and the committees and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO match his requirements.
• Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
• Prepare correspondence on behalf of the CEO, including the drafting of general replies.
• Keep and retrieve files.
• Ensure guests meeting with the CEO are well taken care of.
• Provide a service that is in line with the CEO’s work habits and preferences.
Business Development Manager Job Duties:
• Prospect for potential new clients and turn this into increased business
• Plan approaches and pitches
• Build relationships with new clients
• Present new products and services and enhance existing relationships
• Forecast sales targets and ensure they are met by the sales team
• Track and record activity on accounts and help to close deals to meet these targets
• Identify opportunities for campaigns, products and distribution channels that will lead to an increase in sales
• Present to and consult with mid and senior level management on business trends with a view to developing new products, services and distribution channels
• Attend industry functions, such as book fairs and seminars, and provide feedback and information on market and creative trends
• Work with image licensing sales teams and other internal colleagues to meet customer needs
• Understand the company's image stock and secure the rights to new images, libraries and other media that will continually enhance the company's performance.
- Manage multiple projects as assigned by the CEO related to diverse lines of business.
- Coordinate calendar, travel, meeting, and schedule arrangements for the CEO, staff, business partners, and customers.
- Organize & schedule appointments, interviews, meeting and maintain calendar of the CEO.
- Handle administrative duties as delegated by the CEO.
- Follow up on tasks delegated by the CEO.
- Managing CEO's business & personal Calendar of appointments.
- Schedule & pay CEO's personal bills. ( Visas, clubs renewal ).
- Design and implement office policies
-Organize office operations and procedures
-Monitor and record long distance phone calls.
- Recording office expenditure and managing the budget.
- Organizing the office layout and maintaining supplies of stationery and equipment.
-Prepare time sheets
-Control correspondences
-Managing shooting days
-Maintain office equipment
-Liaise with other agencies, organizations and groups
-Assign and monitor clerical and secretarial functions.
-Manage preparation of financial documentation
-Design filing systems
-Ensure filing systems are maintained and up to date
-Define procedures for record retention
-Ensure personnel files are up to date and secure
-Maintain and replenish inventory
-Anticipate needed supplies.
- Attending meetings with senior management.
- Support the CEO in his/her daily supervision of the senior management team.
- Organize and prioritize tasks and manage complex delegated projects.
- Supporting all aspects of the CEO’s work including communications, appointments and the diary, travel and accommodation as required in addition to managing dates, producing agendas, minutes and all key paperwork for meetings.
- Ensure the CEO’s office is accessible to all and perceived as operating effectively and efficiently in matters that impact on internal and external communities and the fulfillment of their needs.
- Contribute to the overall development of the Company and its activities
- Work within the framework of the corporate plan as directed by the CEO
- Arranging travel and accommodation for the CEO
- Arranging visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
- Day to day planning and organizing of the CEO’s diary
- Setting up meetings and appointments, organizing venues and hospitality for visitors
- Arrange meeting rooms for internal and external meetings as requested, and in advance for recurring meetings
- Taking responsibility for the ordering of stationary and office supplies.
- Taking action notes at all meetings as directed by the CEO
- Undertaking mailings and communication campaigns as directed by the Chief Executive.
- Updating of contact lists.
- Scheduling meeting rooms.
- filing; organizing meetings.
- liaising with staff, suppliers and clients.
-Ensure CEO is prepared for all meetings with all necessary documentation and information.
- Dealing with certain queries directed to the CEO
Office Manager:
- Design and implement office policies
-Organize office operations and procedures
-Monitor and record long distance phone calls
-Prepare time sheets
-Control correspondences
-Managing shooting days
-Maintain office equipment
-Liaise with other agencies, organizations and groups
-Assign and monitor clerical and secretarial functions
-Manage preparation of financial documentation
-Design filing systems
-Ensure filing systems are maintained and up to date
-Define procedures for record retention
-Ensure personnel files are up to date and secure
-Maintain and replenish inventory
-Anticipate needed supplies
Art Director: (Stylist)
-Managing shooting location.
-Direct all parties for required responsibilities
-Arrange shooting decoration & location scouting
-Designing & building props
-Coordinating crew schedules
Sales Coordinator:
• Assist sales team.
• Managing sales & marketing budget on a day to day basis.
• Select targeted Clients to present my Service to.
• Set ambitious monthly target.
• Contacting potential customers to arrange appointments.
• Filtering the new data to prevent my company image for our customer.
• Select best distribution places that could help our elegant spreading.
• Tracking sales orders to ensure that they are scheduled and sent out on time.
• Carrying out administrative tasks such as data input, processing information, completing paperwork and filing documents.
• Responding to sales queries via phone, e-mail and in writing.
• Completing the administrative needs of the Sales Department.
Administration Coordinator:
• Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures
• Creates and revises systems and procedures by analyzing operating practices; studying utilization of micro-computer and software technologies; evaluating personnel and technological requirements; implementing changes.
• Develops administrative staff by providing information, educational opportunities, and coaching.
• Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations
Handling Customer's Complaints - Create & Submit Orders - Handling Customer’s Misunderstanding
Direct Sales & Marketing for life & Medical insurance - Select the prospective persons to present my service to & persuade them to join.
- Handling all the problems from papers in and outside my company - Handling problems that can face Clients before delivering the policy to them.
Working for the consumer finance, - Selling credit cards, - Selling Company and personal loans - Cooperate with guarantee department to determine the loan amount for individuals and companies.
Helwan University (2001)
• High School: Thanaweya Aamah, Mokatam Language School (1998)