Administrative Supervisor / Logistic
Oracle Eng Tarding & Contracting
Total years of experience :8 years, 3 Months
- Providing administrative support to the executive managers.
- Prepare innovative strategies and plans to achieve the target and goals of the organization.
- Handle responsibilities of handling administrative tasks like compiling and analyzing data and conducting Handle responsibilities of staff administration and management including recruiting, interviewing and hiring administrative staff.
- Handle responsibilities of conducting performance evaluation of administrative staff.
- Conduct regular customer feedback sessions to identify customer requirements.
- Establish standard procedure as well as ensure on-going efficiencies in the daily operations of staff members.
- Manage budget and administrative activities of the staff.
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Project: Qatar Shell EPCM & Construction Contract for Plant Changes, Minor Base & Medium Project 623.
Prepares and maintains spreadsheets, reports, databases, project plans, etc.
Prepares work to be estimated by gathering specifications, and related documents.
Computes costs by analyzing labor, material, and time requirements.
Presents prepared estimate by assembling and displaying numerical and descriptive information.
Maintains cost data base by entering and backing up data.
Contributes to team effort by accomplishing related results as needed.
Use computer software to calculate estimate, Approved PO Value, VOWD, Approved Budget Hours spent and Remaining Hours.
Consult with industry experts to discuss estimate and resolve issues
Preparation of timesheets and invoices, timesheets (weekly), (monthly) invoice
Update repairs of manhour / VOWD and Invoice register
Unlock / locking of DMS for booking of timesheets.
Communicates issues to PE’s / clients openly and honestly; while maintaining company’s confidential and proprietary information.
Project: Qatar Gas EPICC for Wastewater Recycle & Reduction Project (QG2 and QG3&4)
Responsible for supporting the managers, team and department with a wide range of office based activities. The management of information, record-keeping and documentation control with the important activity in the organization.
* Providing administrative support to the executive managers.
* prepares and maintains spreadsheets, report, database, project plans, etc.
* Maintains manual/electronic filling systems.
* Collates and processes time sheets, expenses, invoice/purchase orders etc.
* Handles incoming calls and refers callers to appropriate personnel.
* Arranges meetings, ensures documentation for meetings is prepared in a timely manner.
* Makes business/offshore travel arrangements.
* Maintains holiday/leave schedules and personnel movement planners
* Coordinate and supervise the daily activities of the staff
* Manage budget and administrative activities of the staff
Project: Qatar Petroleum EPIC for Wellhead SCADA &Cathodic Protection Dukhan 621.
-Assisting Procurement Manager in Preparing reports or other project as requested
- Push through the system any hot orders for delivery
- Work with logistics department to ascertain correctness with encoding of inventory
- Encode purchase orders into purchasing and inventory system
- Confirm purchase order to appropriate vendors
- Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.
- Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department; identify available suppliers for each requisitioned item.
- Organize and maintain computerized records containing vendor and bid information.
- Coordinate and schedule meetings and appointments as requested; respond to inquiries which do not require the personal attention of the Procurement Specialist.
- Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.
- Maintain and update professional library publications.
- Perform general clerical duties such as maintaining general files, typing, and data entry, opening mail, and completing and processing standard purchasing forms.
* Sold over $300 million in transactions through the CDARS Program, consistently placing XYZ Corporation in top 3% of CDARS sales among peers
* Designed, developed and implemented solicitation programs to attract new deposit relationships, resulting in 575 clients. Built an excellent reputation, both personally and for employer, leading to repeat and referral business
* Coordinated accounting functions of all CDARS accounts to allow for accurate and timely reporting of progress of Program; set product rates and supplied cost of funds reporting
Customer Service Representative (CIS) Unit Duties:
* Coordinated with state, county, and city officials in completion of purchase orders.
* Provided cost estimates, project options, and company policy guidelines to customers.
* Debit effectively with irate customers, resolving conflicts and negotiating payments.
* Provided quality service by assessing and fulfilling customer needs.
BSc Business Administration & Marketing Bayero University Kano
