Administrative Manager
Oryx Group
مجموع سنوات الخبرة :14 years, 3 أشهر
• Assurance the smooth running of office administration, involving efficient timely planning of events/ business trips/ office calendars.
• Compiling presentations, reports for Head Offices of Franchising brands, and BODs meeting.
• Efficient handling of insurance as part of risk treatment process (All Risk, Liability, Workmen's compensation, Accidental, Medical) - negotiations with brokers, insurance companies, reviewing quotations, preparing insurance memos, handling claims.
• Assistance with implementing risk control measures.
• Assistance in establishing company policies and procedures embracing HR, Legal and Financial aspects.
• Optimization of cooperation with service providers - negotiation on best payment options, general conditions.
• Creating a proper documentation database.
Administrative responsibilities:
• Providing full secretarial, personal assistance to Sales/ Finance directors (managing calendars, arranging trips, handling departments’ communication).
• Participating in monthly BODs meetings, Business reviews meetings.
• Handling Minutes, performing control under execution of the agreed.
• Providing Directors with information required to make decisions (reports/scorecards)
• Coordinating of work of other PAs (7 people).
• Conducting regular meetings with Administrative team aimed at performance improvement.
• Handling on-boarding for newcomers.
Document management support responsibilities:
• Creating vendors/ contracts initiated by Sales/ Finance departments.
• Control under process of e-signing contracts/ launch forms/ other documents (SharePoint based platform).
• Handling projects documentation/ assigning lists of approvals/ access rights for Directors, Department Heads, employees.
• Coordination of action plan based on cross-functional meetings including Legal, Procurement, Finance, and other departments.
• Reviewing documents on compliance to company policies.
• Providing full support to corporate clients (preparing quotations, concluding policies, addendums, negotiation on terms and conditions, handling claims).
• Provide quality expert consultation to corporate accounts, individual clients.
• Developing and managing strong client relationships with clients leading to long term partnerships.
• Underwriting of travel risks.
• Organization of settlements with intermediaries (brokers), preparing acts of provided services.
• Control under payments (premiums/ brokerage) and reconciliations.
• Participation in monthly reporting by booking financial data in the system.
• Organization and administration of bancassurance under schemes of travel insurance and insurance of fraud risks (skimming/ fishing).
• Leading the data-base program automatization aimed at achieving business needs.
• Preparing documents for tenders.