Sr. HR & ADMIN OFFICER
AL HOSN
Total years of experience :10 years, 8 Months
Responsibilities:
• Perform professional administrative work, coordinating functions and executing tasks within Human Resources
• Provide support and clarifications to employees
• Produce salary certificates, Leave Managements, final settlements, gratuity and attendance of every employee.
• Maintain secure filing of important documents i.e.: passports and copies, insurance, etc.
• Liaise with medical insurance companies and other HR providers under the supervision and guidance of management.
• Arrange documents to process visa, labor card & emirates ID for employees
• Manage company benefits (medical insurance, flight tickets if any, etc.) and visas for employees
• Assist Directors with recruiting, interviewing, and selection processes and send appropriate correspondence to all applicants
• Plan and execute team staff meetings and other occasions as required
• Ensure vehicle registrations/renewals, etc are done on time
• Ensure the company tenancy contract, trade license, etc are done on time
• Monitor and filter emails from info and careers email address
• Prepare payroll memo and SIF file and adjusting monthly wages accordingly.
• Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management.
• Ensuring statutory compliances for labor law and record information on a timely basis.
• Preparing and processing timely distribution of salary, increment salary slip, leave encashment and full and final settlements.
• Recording, maintaining and monitoring attendance to ensure employee punctuality.
• Conducting employee orientation and facilitating newcomers joining formalities.
• Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee.
• Responsible for coordinating and administering the complete Call of Contract recruitment process with
• Registered agencies from screening CV’s to sourcing the best fit according to the requirements.
• Screens applications against requirement, prepares short-lists to be submitted to concern department
• And arrange Skype or face to face interviews based on availability of candidate.
• Prepares and submits applications of selected candidates to Government authorities for employment
• Approval along with job/man comparisons when required.
• Handles all recruitment formalities related to contract employees including carry out of reference checks
• With the previous employers and verifying academic and experience documents.
• Briefs agency regarding selected candidates on conditions of employment and salary offer.
• Involved in calculation and negotiation of selected candidates salary and benefits.
• Handles all matters related to the recruitment contracts with manpower supply agencies, assessment
• And prepare candidates documents for medical test and security clearance.
• Reviews routine recruitment reports to Management as appropriate and submits to supervisor regular
• Data on recruitment.
• Administrating all the joining formalities of employees until they start working at site
• Prepares standard correspondence addressed to all departments and contractors c concerned such as Mobilization, demobilization etc of agency contracted employees.
• Maintaining workflow by studying methods; implementing cost reductions; and developing reporting procedures
• Creating and revising systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, budgetary and personnel requirements; and implementing changes.
• Resolving administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Planning with the site to send all the materials as required.
• Ensure operation of equipment by completing preventive maintenance requirements; calling
• For repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Make sure that all the equipment’s are with the Certificate.
• Approve all material requests from Projects manager.
• Coordinating with logistics, store and procurement to arrange all material.
• Coordinating every day with site to make sure the job is going safely
• Coordinating with HR if there’s any security pass expired and regarding the manpower.
• Make sure to off hire on time all equipment’s if there’s any hired equipment or vehicle.
• Make plan for transportation for shifting all material to site.
• Make summary for all material In and Out.