عمر فتحي

Administrative Clerk في Adnoc Refining

• الإمارات العربية المتحدة - أبو ظبي
• أشغل هذه الوظيفة منذ مايو 2009

• Handling all administrator and secretarial tasks, send and receive fax, prepares correspondences, Screening of calls, scheduling and arranging meetings Preparation of minutes / agenda, directing visitor to the concerned person. Portal application services for all maintenance division staff, recording Invoice Payment Certificates
• Ensure seamless operations of the administration department outputs, complete documentation and that requirement are met for provision of administration services in line with best industry practices.
• Sorts, reads incoming mails, documents and determines routing, signatures required and maintains follow-up, Organize the filing system, maintain neatly and its confidentiality, Typing Jobs (Faxes, Memos, Minutes, Procedures, Tables as required, Scope of Work, and Tender Analysis etc.), Screening all the reports.
• Provides input to technical studies/research projects, technical reports, project planning, etc.
• Making ID Passes / Vehicle Passes, Exit Entry Pass, Material Pass, arranging for site visit plan Arranging safety induction, verification of security cards and applications for permit to work, permit to drive etc.
• Record for HSE related activities. Maintaining and follow up the HSE related activities
• Review and assessment of CV’s for contract hired personnel, process and review employments applications in order to evaluate qualifications or eligibility of the applicants, Preparing HR Acceptance letter and relevant documentation.
• Arranging and entering data of Contractors Overtime into (SAP- HR ONLINE SYSTEM).
• Prepare Division Man-hours and forward to Administration, Issuing the accrual reports, including Manual Times sheets, preparation of annual leave schedule for employees.
•Preparation of the annual training plan for all employees in the department.