سكرتير ومراقب مستندات
مطاوع جروب
Total years of experience :20 years, 4 Months
1. Receive the DWG for each projects and record (name, no, date, Rev, and Release DWG)
2. Create a log file for each project
3. Divide Projects to Hard and Soft Copy Files
4. Registration of contractors' data and make file for each contractor
5. Record customer data for each project
6. Scan all papers specific to each project
7. Full control over the management of documents through a computer program
8. Answer the phone and transfer calls to specialists
9. Write down the numbers contained with the cause of the contact
10. Organize appointments and special times
11. Organization of meetings, places and different equipment for each meeting
12. Prepare the agenda for each meeting
13. Follow up the special results of each meeting and work to achieve the remainder of the previous meeting
• Organizing meetings
• Arranging appointments
• Typing
• Booking transport and accommodation
• Ordering stationery and furniture
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Supervising and monitoring the work of secretarial, clerical and administrative staff
• Managing office budgets
• Liaising with staff, suppliers and clients
• Implementing and maintaining procedures/office administrative systems
• Delegating tasks to junior employees
• Organizing induction programmers for new employees
• Ensuring that health and safety policies are up to date
• Using a range of software packages
• Handling staff recruitment and appraisals
• Keeping personnel records
Key Skills and Competencies
• Strong IT, database and communication skills
• Experience with document control packages
• Excellent interpersonal skills and a professional telephone manner
• Utilizing a range of office software, including email, spreadsheets and databases
• A comprehensive understanding of health and safety regulations
• Ability to evaluate, prioritize, organize and delegate work schedules
• Proven decision making skills
• Able to react quickly and effectively when dealing with challenging situations
1- Read and analysis all incoming memos, reports and prepare it to distribution
2- Read and analysis all mails and faxes and prepare it to distribution
3- Make filling system to all incoming and out memos, reports and faxes
4- Greet visitors and determine whether they should be given access to specific individuals
5- Download document from FTP sites and another sites
1. Help to find flight and time suitable to travel and confirmation with employee care department
2. Prepare time schedule according to internal meeting and out meeting
3. Responsibility for all issues administrative
4. Responsibility for all project PR
5. Record all PR on SAP system
6. Record points of meeting which I was attended it
7. Prepare responses to correspondence containing routine inquiries.
8. Tack time attends and report to HR department
9. And other works I do it
• Sales Products Company like (Call Account visor, Pharmacy, Point of Sales, Financial system)
• Training New Employees How To Sale
• Preparing User Guide To Customer
• Solve staff, company Problems
• Writing reports, offers, sales analysis.
• Customer services after sales.
• Sales Products Company like (Call Account visor, Pharmacy, Point of Sales, Financial system, Restaurants system, Networks)
• Training New Employees How To Sale.
• Preparing User Guide to Customer
• Solve staff, company Problems
• Writing reports, offers, sales analysis.
• Customer services after sales.
Contribute to the e-government project, through training in
The following programs:-
ARB Systems:-
1. Financial System
2. HR System
• Time Attendance, Leave System
• Payroll System
• Financial System
• Stores System
Location Sites :-
• Mortgage finance authority - Ministry of Investment
• Cairo Opera House
• Unit Endowment Banha
• Unit Endowment Giza