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Osama Khaiyat, office manager

Osama Khaiyat

office manager·Jedco

Saudi Arabia

Bachelor's degree, Busniss Admin.`

Work experience

Total years of experience: 24 years, 6 months

office manager

June 2021 - Present

Jedco

Jeddah, Saudi Arabia

June 2021 - Present

Company industry:
Airlines
Job role:
Management

Office Manager

May 2013 - December 2021

General Authority of Civil Aviation (GACA) - (Jeddah / Riyadh)

Jeddah, Saudi Arabia

May 2013 - December 2021

o Provide administrative and clerical support to sector or individuals.
o Schedule all meetings, appointments and arrange conference rooms, meeting agenda. Then prepare the minutes of meeting.
o Manage and Prepare confidential and sensitive documents.
o Follow up on tasks after meetings.
o Responding to customers and organization employees enquiries and complaints.
o Arrange for all Vice President travels and reservations such as tickets, hotels … etc.
o Relay directives, instructions and assignment to executives.
o writing reports for senior management and delivering presentations
o Manage all office services and efficiency by organizing office operations and procedures, scheduling, assigning and training employees controlling office budget, delegating work to staff and managing their workload and output, controlling correspondence, designing filing systems, reviewing and approving supply requirements.

Company industry:
Airlines
Job role:
Secretarial

Data Analyst

December 2008 - May 2013

General Authority of Civil Aviation (GACA)

Jeddah, Saudi Arabia

December 2008 - May 2013

o Analyze and prepare employees data and information reports.
o Analyze employee's requests and answer complains.
o Carry out analysis of new and changing jobs to apply organization changes.
o Participation in several committees as:
 Establishing organization structure and manpower requirement for (PMIA) Madina Airport to be a separate strategic business unit, and transfer GACA employees to the commercial operator
 Executive Committee conversion all GACA staff to GOSI.
 Re-Employment for non-appointed employees in GACA sectors.
 Re-Employment for Domestic airports sector employees (about 3, 000 Emp.) to fit the new positions after restructuring GACA.
 Amendment GACA staff who were subject to the civil service salaries ladders conditions

Company industry:
Airlines
Job role:
Human Resources and Recruitment

communication tech.

December 2003 - December 2008

Presidency of civil aviation

Jeddah, Saudi Arabia

December 2003 - December 2008

to calibrate, repair and maintain sevreal test equipment manufactured by hp, fluk, tektronix...etc.
also, to prepeare calibration schedules and reports.

Company industry:
Airlines
Job role:
Engineering

Accountant & Adminstrator

February 2008 - October 2008

Lemon Act Agency

Jeddah, Saudi Arabia

February 2008 - October 2008

o Handling all financial duties such as: financial evaluation and coordination using M/S Accounting Program, profit and loss statements, analyzing budget, cash flow, dealing with clients and vendors….etc.
o Handling all administration duties.
o Handling most of the IT duties.

Company industry:
Merchandising
Job role:
Accounting and Auditing

Part time sales man

March 2003 - February 2004

badr world

Jeddah, Saudi Arabia

March 2003 - February 2004

to market a resort in Lebanon

Company industry:
Hospitality & Accomodation
Job role:
Marketing and PR

instrument designer

October 2001 - December 2002

zuhair fays partnership- industrial division

Saudi Arabia

October 2001 - December 2002

- designing and updating production lines for saudi aramco plants using (microstation program). - modefying drawings and diagrams. - plant as-built.

Company industry:
Business Consultancy Services
Job role:
Engineering

Education

King Abdulaziz University

September 2017

September 2017

Bachelor's degree, Busniss Admin.`

Saudi Arabia

Yanpu Industrial Collage

October 2001

October 2001

Higher diploma, Instrumentation tech.

Saudi Arabia

Skills

HP
Expert
HP
Expert
Instrumentation
Expert
Instrumentation
Expert
Administration
Expert
Administration
Expert
Profit
Expert
Profit
Expert
Production
Expert
Production
Expert
using computer and internet
Expert
using computer and internet
Expert
Communicate with others ( as a sales )
Intermediate
Communicate with others ( as a sales )
Intermediate
team worker
Expert
team worker
Expert
hard worker
Expert
hard worker
Expert
Self-Confidence
Expert
Self-Confidence
Expert
Time management
Expert
Time management
Expert
Handiling pressure
Expert
Handiling pressure
Expert
HP
Expert
HP
Expert
Instrumentation
Expert
Instrumentation
Expert
Administration
Expert
Administration
Expert
Profit
Expert
Profit
Expert
Production
Expert
Production
Expert

Languages

Arabic

Expert

English

Expert

Training and Certifications

Training
Test Equipment course for 8 weeks
PCA institute (Jeddah)
Aug 2005
Advanced Supervisory skills
Meric institute (Dubai)
Apr 2016
The development of human resource skills
Leading Point institute (Jeddah)
Mar 2013
Level 3 Leadership Skills
Site Power institute (Dubai)
May 2015
• Advanced concepts of total quality management in offices and executive secretaries
Euro-Quest International institute (Paris)
Dec 2014
Time, Stress, Conflict Management
Site Power institute (Dubai)
Oct 2015
Functional analysis and planning procedures
Euro-Matech institute (Dubai)
Jan 2012
Level 3 Business Communications Skills
Site Power institute (Dubai)
May 2015
Certified Administration and Office Management Professional
Meric institute (Dubai)
Oct 2013