Purchasing Assistant / Administrative Secretary
VARGA TRADING CO. LLC
Total years of experience :17 years, 0 Months
Tires, Batteries and Alloy Wheels - Dubai U.A.E.
Varga’s vision is to provide automotive products solutions in the MENA and CIS regions with its extensive choice of tires, tubes, batteries and alloy wheels.
Technical Support
• Responsible for creating a utility program for the Reception System.
• Assist with purchase orders for hardware and software procurement.
• Coordinating with the IT Department for logging and solving IT related issues.
Administrative Support
• Responsible for analyzing data in Excel and creating meaningful reports for the Sales Team and Purchasing Department.
• Preparing the documents and requisitions that need to be sent to banks.
• Responsible for screening and receiving visitors.
• Screening telephone calls, enquiries and requests.
• Sending / receiving faxes, incoming couriers / hand delivery mails.
Hyundai and KIA Spare Parts Department - Dubai U.A.E.
The Juma Al Majid Group represents Hyundai Motor Company of Korea and the sole distributor of KIA passenger and commercial vehicles in the UAE.
• The main challenge of this role is to create the invoices, quotations and packing list for the different customers of Export Department; which I have accomplished with my accuracy and speed in typing.
• Most of the time I have to analyzed records and prices of spare parts items from Excel files to ensure reliable and accurate data. This information is essential for business operation and will be used for responding to customer’s request or enquiry.
• I’m required to coordinate with the IT Department in case there’s a need of computer maintenance or equipment malfunctions.
• To accommodate the demands of this post I have created a new program for the company’s Hyundai and KIA pricing system.
• Responsible for installing Hyundai and KIA Electronic Catalogue Parts for various computers and customers’ laptops.
• My other duties are handling of incoming e-mails, e-faxes, telephone calls and maintaining a good filing system and data management.
Nissan Automobile and Suzuki Motorcycle - Philippines
The leading distributor of Nissan vehicles and Suzuki motorcycles with more than 40 branches all over the Philippines.
Programmer
• Responsible for designing the company’s Treasury System. A cheque writing and receipt printing program for Treasury Department.
• Studying the needs of computer users then designing software to counter those needs.
• Created and developed utility programs that have minimized the process of work. These programs produced quick, reliable and easy to access reports for the users.
• Analyzing program performance and making sure it is efficient and effective.
IT Support Staff
• Installing, supporting and maintaining new and existing hardware of the company.
• Setting up user accounts, permissions and passwords.
• Respond to branch offices queries and help them resolve any hardware or software problems via telephone or face to face.
• Responsible for assisting faculty and staff with IT related problems when called upon.
• Training staff and orienting them on how to use computer hardware and software systems.
• Responsible for systems and database backups