Sales Coordinator
Elekta Gulf
Total years of experience :14 years, 11 Months
Sales/Secretarial/Administration
• Send Daily Stock List/Availability to all export customer
• Send offer and quotation to all export and local customer (GCC & East Africa)
• Coordinate with Purchase in reference to the updated price, MOQ and mixing option of items
• Calculate the CBM of ordered items
• Prepare and send Pro Forma Invoice to customer
• Check the payment terms of each customer
• Prepare Sales Note to GP Dynamics for all confirmed PI
• Coordinate with logistics regarding the confirmed order and provide all the necessary documents for shipment
• Monitor export orders on hand and sales
• Coordinate with Service regarding the FOC spare parts
• Monitor the shipment status
• Check the aging stock and offer to customer
Costing and Accounts Receivable
• Prepare costing for all items (CIF, Ex-works and FOB)
• Prepare and maintain pricelist for all customers (Ex-works and FOB)
• Calculate price based on company’s standard margin
• Prepare creation form for all items
• Prepare sales report (Kuwait, Export, UAE, Qatar, Oman & KSA)
• Handle costing of Doha, Qatar office
• Check and validate Debit Notes of Doha customer
• Prepare costing for all promotional activities of Doha office and have it approved by management
• Follow-up account receivables
• Check the provided Letter of Credit of each customer
Administration/Secretarial/Logistics
• Monitor and check e-mails, correspondence memos, letters, faxes and forms
• Attending suppliers and forwarders concerns thru email and telephone
• In-charge of supplier’s major e-mails and queries
• Organize and schedule appointments and answer telephone calls
• Sending quotation and negotiating the best rate we can get to achieve company’s target
• Making sure the container is loaded, sailed and arrived on the given period/lead time
• Dealing with Cargo Agents / Freight Forwarders for any shipment related activities.
• Liaising with Clearing Agent, Warehouse Manager and Transporter re: incoming shipment
• Checking of all shipping documents (Invoice, Packing List, COO, Health Certificate and Test Report)
• Prepare shipping documents for clearing the shipment: Dry, Reefer, LCL & Airfreight
• Preparing FIRS, Inspection and Re-Inspection in Dubai Municipality Portal
• Perform costing of all imports shipments (freight, clearance and custom duties)
• Check the actual items received in the warehouse (if any damages or discrepancies on the items)
Accounts/Invoicing
• Checking of received LPO via e-mail and from merchandiser (if ordered items are available or out of stock)
• Coordinate with Sales Manager and Merchandisers in reference to the availability of stock
• Prepare Invoice in accordance to LPO and coordinate with warehouse and sales team for the delivery of the items
• Monitoring of Stocks Inventory (keep logs and records of warehouse stocks and executed orders)
• Analyzing accounts of all suppliers (checking supply date, average sales, suggested orders and etc.)
• Prepare suggested orders of each supplier and discuss with management for approval
• Check the average sales of each supplier and discuss with management if there something unusual movement of stock whether the item is moving fast or not moving at all) in order to correct the average
• Update the Stocks Statistics and check if there’s any issue that should be discuss with the management
• Stocks Reconciliation and prepare adjustment entry in Tally. (below cost, sales refund & promotions)
• Purchase Entry in Tally and Adjustments
• Preparing receiving report for every received shipment (arrival, payment, purchase sum. and logistics)
Billing and Collection Officer cum Cashier of Robinsons Place Sta. Rosa & Dasmarinas
Administration/Secretary
• Secretary to Billing and Collection Area Manager
• Coordinator of South Malls
• Consolidate South area concerns and arrange meetings to Head Office
• Arrange meetings of Area Manager and tenants
Customer Service
• Provide excellent customer service to tenants and mall shoppers
• Assist tenants and customers with their needs and query
• Following and applying company’s policies and standard operations
Billing
• Prepares Monthly Billing of tenants using SAP FRE 7.3
• Update Billing Rent-Up.
• Post checking of Monthly Billing
Collection
• Accounts Receivable Management
• Clearing of Tenants Ledger
• Accepts & ensures proper application of payment
• Submit Monthly Report:
o Cash flow, AR Aging, & Revolving Fund Report
• Prepares & Sends out Letter
• Petty Cash Custodian
• Prepares Tenant’s Final Accountability