Admin Executive / Secretary
MEGADUCT
Total years of experience :6 years, 6 Months
Managing the daily/weekly/monthly agenda and arrange new meetings and
appointments.
⮚ Handling various administrative and clerical responsibilities such as answering phone
calls, taking & conveying messages, making appointments, ordering office supplies etc
⮚ Preparation and management of documents in physical & digital records.
⮚ Collecting, organizing, and storing information using computers and filing systems.
⮚ File and update contact information of employees, customers and suppliers.
⮚ Supervising the day-to-day operations of the administrative department & staff
members.
⮚ Ensuring the office is stocked with necessary supplies and that all equipments are
working and properly maintained.
⮚ Make travel arrangements for the executive staff.
⮚ Assisting colleagues and executives in planning and distributing information.
⮚ Visa processing, insurance renewals, Iqama / Id processing.
⮚ Payroll, salary disbursement & settlement of employees.
⮚ Support and facilitate the completion of regular reports
Create schedules to ensure adequate & efficient staffing always.
⮚ Assist with all day to day operations.
⮚ Preparation and management of documents in physical & digital records.
⮚ Maintaining & update employee files, group and contract files as well as project files.
⮚ Maintaining payroll, salary disbursement & settlement of employees including cash
advance (loans) etc.
⮚ Monitors cash control i.e. petty cash, cash advance, and miscellaneous expenditures &
maintain records.
⮚ Checking off and signing invoices and credit notes on monthly basis.
⮚ Follow up clients for monthly invoices and payments for concerned services.
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⮚ Prepare cash payment vouchers, receipt vouchers, time sheets, purchase orders and
quotations.
⮚ Managing email and replying to queries of clients and maintain records regarding it
and prepare access on daily basis for employees.
⮚ Hiring, training, and evaluating employees and taking corrective action when
necessary
Handling end-to-end recruitment of entry, middle and senior management positions.
⮚ Scheduling the candidates for the first and subsequent round of interviews.
⮚ Co-ordinating with the candidates at the appropriate time.
⮚ Follow up with candidates till final placements.
⮚ Maintaining a database and update of daily MIS.
⮚ Job posting on job sites, Follow-up with the candidates and clients for the feedback.
⮚ Closing all the Candidates in terms of Remuneration, Joining Date, & Designation etc.
⮚ Follow up with candidates till the date of joining…
Manage accounts and meet or exceed targets relating to revenue growth, activities, profit
margin, mix of products and services sales, customer retention and customer acquisition.
⮚ Adhere to all quality standards and processes, for the acquisition of customers,
opportunities and submission of tender and contract documents.
⮚ Provide regular feedback to senior management about marketplace & competitor activity.
⮚ Develop effective working relationships with customers through regular meetings and
identify and obtain further sales and business development opportunities.
⮚ Work with Group marketing to develop marketing campaigns to support Sales Strategy.
⮚ Generate new business and raise awareness of other company products.
⮚ Identify requirements for new products & services to anticipate & potentially lead the
market.
⮚ Apply Companywide project management standards in preparing bids and contracts,
responding to customer needs and managing the sales process from opportunity
identification to customer sign off.
⮚ Undertake regular project reviews with all involved in these processes to ensure transfer of
knowledge.
⮚ Work with and expand current prospect database within specified business sectors to
generate effective leads & exceed sales targets for the business.
⮚ Develop a sales contact plan direct marketing and attending industry events to build
relationships with key prospects.
⮚ Customer motivation towards various concerned policies.
⮚ Maintain and develop good relationship with customers through personal contact or
meetings or via telephone etc.
⮚ Display efficiency in gathering market and customer info to enable negotiations regarding
variations in prices, delivery and customer specifications to their managers.
⮚ Coordinating with management in forthcoming products & discuss on special promotions.
⮚ Review their own performance and aim at exceeding their targets.
⮚ Record sales, order information and report the same to the sales department.
⮚ Provide accurate feedback on future buying trends to their respective employees
Finance & Human Resource. Result : First Class
Training in JKTDC as a “Tourist Facilitator”
