Senior Human Resources Assistant
United Nations High Commissioner for Refugees
Total des années d'expérience :12 years, 6 Mois
1. Talent Acquisition and Recruitment:
Streamlined the recruitment process by providing input in the preparation of annual operations programme review submissions, identifying training needs, and making proposals resulting in enhanced staff performance.
Advised and counseled staff members on their rights, obligations, benefits, and entitlements, fostering a supportive work environment in line with UN/UNHCR regulations.
Expedited recruitment processes by assisting in timely advertising and filling of vacancies, ensuring compliance with UN/UNHCR rules and procedures.
Ensured accuracy and compliance in personnel records through regular audits, contributing to efficient HR management and emergency response readiness.
Facilitated smooth onboarding of newly arrived staff by briefing them on administrative formalities and coordinating their accreditations and travel arrangements.
2. Personnel Administration and Compliance:
Maintained adherence to HR rules and regulations, ensuring uniform application and compliance across the organization.
Administered HR processes, benefits, and entitlements, providing accurate and timely support to staff members.
Effectively managed HR data in MSRP/Workday database, ensuring data integrity and accessibility for decision-making purposes.
Fostered positive working relationships with staff members and counterparts, facilitating expedited actions while upholding confidentiality and courtesy.
Stayed updated on policy developments and administrative procedures, enabling informed responses to staff queries and effective HR management.
3. HR Planning and Support:
Provided guidance on administrative procedures and process flows related to HR planning, enhancing organizational efficiency.
Supported various administrative and HR tasks, including drafting correspondence and maintaining documentation, contributing to streamlined operations.
Facilitated meetings, workshops, and briefings on HR planning issues, ensuring effective communication and coordination within the organization.
Liaised with internal and external stakeholders to facilitate HR planning activities, promoting collaboration and synergy.
Supported talent development and performance management initiatives, contributing to a culture of continuous improvement and organizational excellence.
4. Talent Identification, Development, and Engagement:
Conducted data analysis and developed reports to support talent identification and development initiatives, facilitating informed decision-making.
Participated in surveys and projects aimed at enhancing employee engagement and satisfaction, contributing to a positive work environment.
Developed resources and facilitated training to build colleagues' analytical skills, fostering a culture of learning and development.
Created and tracked project workplans, ensuring timely execution and achievement of objectives.
Contributed to the development of recommendations based on survey results, supporting organizational improvement efforts.
5. Duty of Care and Operational Support:
Assisted in security and medical evacuations, maintaining accurate records to ensure timely response in emergencies.
Administered medical insurance plans for locally recruited staff, ensuring access to necessary healthcare services.
Implemented HR operational activities to provide timely HR solutions, prioritizing needs and risks.
Enforced compliance with HR policies and procedures, promoting a culture of accountability and professionalism.
Participated in recruitment activities, outreach campaigns, and tracking of recruitment and assignment activities, contributing to talent acquisition efforts.
Mastered HR policies, effectively communicating them to employees.
Standardized procedures for organizational consistency.
Provided thorough training for employees affected by new policies.
Conducted audits to ensure policy adherence.
Played a key role in recruitment, from screening CVs to conducting interviews.
Developed talent acquisition strategies, building candidate pipelines and networks.
Updated organizational structure and assisted in recruitment planning.
Optimized processes and conducted training sessions for employees.
Conducted job analyses and evaluated performance across the organization.
Effectively managed employee relations issues.
Demonstrated adaptability by successfully completing additional tasks as assigned.
Conducted detailed analysis of monthly salary cost variations by company and department, delivering insightful reports and recommendations to the Compensation & Benefits Manager promptly each month.
Executed comprehensive payroll tasks, from managing staff contracts to handling paperwork for governmental agencies like the Ministry of Finance and Ministry of Labor, ensuring timely and accurate payment processing.
Established organized files for new employees, overseeing various aspects including IT setup and document management for reports, loans, allowances, and bonuses.
Maintained up-to-date employee data across multiple systems, including Payroll, LONO, and C&B Matrix, ensuring alignment with company policies and regulatory requirements.
Monitored daily employee attendance, promptly reporting absences and delays to relevant stakeholders and HR management.
Managed employee documentation, including leaves, payslips, and benefits administration such as insurance and incentives.
Prepared monthly reports for governmental compliance, including end-of-service indemnity calculations, securing CEO approval and ensuring accurate record-keeping.
Oversaw documentation related to conduct matters, grievances, and workplace accidents, ensuring compliance and proper filing.
Handled issuance of NSSF documents and coordinated various employee services with external parties like MTC, ALFA, SNA, and CAPE.
Coordinated logistics for company events such as the annual dinner and job fair booth decoration, demonstrating versatility in managing diverse tasks.
Offered a warm and professional welcome to visitors and efficiently managed incoming calls, enhancing the company's professional image.
Undertook diverse administrative duties, including data entry, filing, and follow-ups, fostering smooth company operations.
Coordinated interdepartmental communications to optimize collaboration and streamline workflows across teams.
Supported the recruitment process by facilitating communication and scheduling between new candidates and HR, streamlining the hiring process.
Effectively managed promotional materials for Sanofi, ensuring their proper organization and utilization.
Centralized meeting room reservations, promoting efficient utilization of company resources.
Demonstrated flexibility and readiness to assist the HR department with various tasks, contributing to the organization's overall success.
Conducted meticulous scanning of CVs, ensuring comprehensive capture of pertinent information vital for the hiring process.
Efficiently organized and scheduled interviews, ensuring prompt notification of all relevant stakeholders.
Conducted interviews and delivered detailed summaries, enriching the decision-making process in hiring.
Prepared and meticulously evaluated assessments, guaranteeing the reliability and precision of the hiring process.
Handled administrative tasks such as drafting regret letters, documenting end-of-service reasons, and managing document filing, bolstering the organization's operational efficiency.
Effectively managed job openings, ensuring accurate dissemination of information to all pertinent parties.
Provided timely warnings and notifications, ensuring employees remained well-informed of pertinent updates.
Maintained precise records of vacancy availability, empowering the HR department in adeptly managing the hiring process.