Pat Ballares

Procurement Officer·Al Nassar Trading and Contracting Co.

Saudi Arabia

Bachelor's degree, ACCOUNTANCY

Work experience

Total years of experience: 23 years, 9 months

Procurement Officer

July 2025 - Present

Al Nassar Trading and Contracting Co.

Eastern Province, Saudi Arabia

July 2025 - Present

DUTIES AND RESPONSIBILITIES
 Spearheaded the development of procurement strategies that reduced material lead times by 15% and improved on-time delivery across multiple Aramco projects.
 Prepared and managed over 100+ Material Requisitions (MR) and Requests for Material Approval (RMA), ensuring full alignment with engineering and PQCS requirements.
 Conducted detailed Technical Bid Evaluations (TBE) and cost analyses that achieved an average of 8-10% cost savings on bulk materials and equipment purchases.
 Strengthened supplier performance by implementing proactive follow-ups on Non-Material Requirements (NMR) and inspection documentation, resulting in zero project delays related to quality nonconformities.
 Coordinated with manufacturers on Inspection Assignment Packages (IAP), inspection reports, and pre-inspection meetings, ensuring full compliance with Aramco standards.
 Led vendor coordination for Spare Parts Data Packages (SPDP) and Final Disposition Reports (FDR), accelerating project closeout documentation efficiency by 20%.
 Optimized procurement planning for long-lead items by introducing rolling schedules, improving material availability forecasting and reducing urgent procurement requests by 25%.
 Established a vendor performance tracking system, improving supplier reliability and driving more competitive bidding outcomes.
 Collaborated closely with project management and construction teams to proactively resolve delivery and logistics issues before escalation

Company industry:: Mechanical Engineering
Job role:: Mechanical Engineering

Senior Procurement Officer

July 2025 - Present

Procurement Department Al Nassar Trading and Contracting (Aramco Contractor)

Khobar, Saudi Arabia

July 2025 - Present

• Spearheaded the development of procurement strategies that reduced material lead times by 15%
and improved on-time delivery across multiple Aramco projects.
• Prepared and managed over 100+ Material Requisitions (MR) and Requests for Material Approval
(RMA), ensuring full alignment with engineering and PQCS requirements.
• Conducted detailed Technical Bid Evaluations (TBE) and cost analyses that achieved an average of 8-
10% cost savings on bulk materials and equipment purchases.
• Strengthened supplier performance by implementing proactive follow-ups on Non-Material
Requirements (NMR) and inspection documentation, resulting in zero project delays related to
quality nonconformities.
• Coordinated with manufacturers on Inspection Assignment Packages (IAP), inspection reports, and
pre-inspection meetings, ensuring full compliance with Aramco standards.
• Led vendor coordination for Spare Parts Data Packages (SPDP) and Final Disposition Reports (FDR),
accelerating project closeout documentation efficiency by 20%.
• Optimized procurement planning for long-lead items by introducing rolling schedules, improving
material availability forecasting and reducing urgent procurement requests by 25%.
• Established a vendor performance tracking system, improving supplier reliability and driving more
competitive bidding outcomes.
• Collaborated closely with project management and construction teams to proactively resolve
delivery and logistics issues before escalation.

Company industry:: Civil Engineering

Procurement Officer Procurement & Contracts

May 2014 - March 2026

Al Faisal Holding / Aamal Holding

Doha, Qatar

May 2014 - March 2026

• Receives and reviews requisitions for accuracy; discuss with departmental representatives to
determine specific needs, considering budget allocations, market conditions and availability.
• Prepares and reviews departmental workload statistics; advises the Procurement Director regarding
the proper allocation of commodity assignments to buyers and monitors the work of buyers and
support staff.
• Research sources of supply by reading current periodicals and product literature, interviewing
marketing representatives and evaluating sample products.
• Prepares complex requests for bid and contacts vendors for bid quotations; analyzes bids received;
issues purchase orders; prepares and monitors contracts, outlining performance standards,
tolerances, warranties, and maintenance requirements.
• Investigates sensitive or unusual issues or complaints regarding vendors/products; provides guidance
and assistance to vendors and Procurement departments; reviews, analyzes, and interprets
legislative data related to procurement.
• Understands Procurement and departmental policies, Procurement codes, state statutes, and
regulations governing purchasing activities and the awarding of contracts.
• Train new staff in operating Oracle EBS and Oracle Fusion.
• In-charge for the accuracy of Vendor Master List Data in the Oracle EBS and Oracle Fusion
• Visits departments to become acquainted with their specific needs; notifies departments of new
products and arranges for samples and demonstrations.
• Point of Contact (POC) for any clarification from audit internal or external Auditor

Company industry:: Facilities & Property Management
Job role:: 6701

Supply Quality Control Inspector (Military Contractor)

March 2012 - March 2026

DynCorp International LLC

Doha, Qatar

March 2012 - March 2026

• Perform internal audits to ensure compliance with Company Quality Management System.
• Ensure audit findings are correct and recommendations for corrective and/or preventive action(s)
are appropriate. Provides oversight of QC program. Carries out all duties in accordance with
DynCorp ISO9001 Quality and Safety Standards.
• Ensures internal audits are conducted of actual practices against published policies, procedures, and
processes.
• Ensures audit findings are correct and that recommendations for corrective and/or preventive
action(s) are appropriate.
• Prepares trend analysis reports of various quality indicators as required by Company Quality
Management System.
• Provides oversight of Quality Control Program for site.
• Performs random verification of QCIF inspections on all production, supply, procurement and
transportation process, facilities, and workshops to ensure compliance with directives and the
Performance Work Statement to include but not limited to; in-process and final product inspections
on all production, inspection, maintenance, and supply operations.
• Monitors workshop practices and housekeeping to identify discrepancies and negative trends that
affect technical performance.
• Performs random inspections on tools, shop equipment, safety equipment and protective clothing.
• Performs independent spot checks on material requisition, storage, and parts tracking management
processes.
• Randomly reviews production and inspection schedules, work orders and historical records to
ensure accuracy and timely completion.
• Coordinates with other departments and PSO for standardization of processes and procedures.
• Performs other duties as assigned by the Department Supervisor.
• System used-IBM MAXIMO.

Company industry:: Military & Defense

Procurement Officer

May 2014 - January 2025

Al Faisal Holding / Aamal Holding QPSC

Doha, Qatar

I found this job using Bayt.com

May 2014 - January 2025

POSITION : Procurement Officer
DIVISION : Procurement & Contracts Dep.
COMPANY : Al Faisal Holding / Aamal Holding
LOCATION : City Tower, West Bay, Doha,
Qatar
DATE HIRED : May 24, 2014
DATE END : February 14, 2020

DUTIES AND RESPONSIBILITIES

- Responsible in procuring goods, services, materials as well as contracts on below mention companies with a monetary value of above 10K threshold.

- Al Rayyan Tourism and Investment Co (ARTIC) - (ARTIC engaged in real estate development, acquisition and leasing with primary focus on the hospitality sector/services both in Qatar and Overseas) Accomplished Projects: Shangrila Hotel, City Center Rotana, Hilton Doubletree Al Sadd, Swiss Belin Al Sadd, and Aleph Residences
- Al Jazi Real Estate - (Commercial and Residential Properties
- Aamal Real Estate - (Commercial and Residential Properties)
- City Center Doha - (Commercial Property)
- Aamal Medical - (Trading and Distribution of Medical Supplies)
- Aamal Services - (Facility Management Services Provider)
- Aamal Readymix - (Producers of quality ready mixed concrete)
- Aamal Cement - (Concrete Blocks, Interlock Paving Stones, Curbstones and Roof tiles)
- Modern Central Laundry - (Laundry Services)

- Review requisition orders to verify specifications and terminology, prices and delivery dates.
- Proactive approach in reviewing material requests and making recommendation.
- Acquires approval for every PR’s, and issue PO’s based on the Company’s Procurement SOPs.
- Review, analyze, evaluates all vendors/suppliers, supply and options, provides end users the best options for buying items and services. Attends Vendor presentations on OSE when needed
- Obtains best credit facilities, best price, payment terms and warranties from manufacturers/vendors.
- Control budgets, tracks all deliveries, and prepares monthly savings report.
- In-charge of international sourcing mostly from countries like China, Europe, UK, USA. Monitors Logistics, Clearance, and Shipments.
- Follow up with suppliers concerning delivery times, ensuring delivery schedules are met,
- Develop and implement administrative procedures for procurement of goods and services alignment with Companys procurement procedure.
- Teach and train new staff in full procurement process using Oracle System.
- In charge for the accuracy of Vendor Master List Data’s in the Oracle System.
- Perform other duties assigned by the Senior Procurement Officer, and Chief Procurement Officer.
- Point of Contact (POC) for any clarification by Internal and External Auditor (KPMG).
- Prepares Tender when needed, review and evaluate Tender bids with the assistance of the CPO.
- Conducts product research, review Vendor profiles and monitors Vendor Performance.
- Perform other duties assigned by the Procurement Manager and Chief Procurement Officer.

Company industry:: Facilities & Property Management
Job role:: Purchasing and Procurement

Quality Control Inspector

March 2012 - May 2014

Dyncorp International LLC (Military Contractor)

Doha, Qatar

March 2012 - May 2014

DUTIES AND RESPONSIBILITIES

- Perform internal audits to ensure compliance with Company Quality Management System.
- Ensure audit findings are correct and recommendations for corrective and/or preventive action(s) are appropriate. Provides oversight of QC program. Carries out all duties in accordance with DynCorp ISO 9001 Quality and Safety Standards.
- Ensures internal audits are conducted of actual practices against published policies, procedures, and processes.
- Ensures audit findings are correct and that recommendations for corrective and/or preventive action(s) are appropriate.
- Prepares trend analysis reports of various quality indicators as required by Company Quality Management System.
- Provides oversight of Quality Control Program for site.
- Performs random verification of QCIF inspections on all production, supply, procurement and transportation process, facilities and workshops to ensure compliance with directives and the Performance Work Statement to include but not limited to; in-process and final product inspections on all production, inspection, maintenance, and supply operations.
- Monitors workshop practices and housekeeping to identify discrepancies and negative trends that affect technical performance.
- Performs random inspections on tools, shop equipment, safety equipment and protective clothing.
- Performs independent spot checks on material requisition, storage and parts tracking management processes.
- Randomly reviews production and inspection schedules, work orders and historical records to ensure accuracy and timely completion.
- Coordinates with other departments and PSO for standardization of processes and procedures.
- Performs other duties as assigned by the Department Supervisor.

Company industry:: Military & Defense
Job role:: Quality Control

Material Controller

November 2009 - August 2011

Saudi Arabian Trading and Construction Co. (SATCO)

Jubail, Saudi Arabia

November 2009 - August 2011

DUTIES AND RESPONSIBILITIES

- Ensure 100% availability of materials and maintaining its minimum level
- Consistent and effective communication to internal users regarding material availability
- Monthly Invoicing billed to our client “Directorate General of Royal Commission in Jubail”
- Account documentation and other Financial works
- Serves also as Project Accountant
- Material Planning
- Ensuring all system texts and dates are up to date daily
- Escalating issues are appropriate
- Investigating and understanding the root cause of supply problems
- Ensuring all documents are received in a timely manner from the supplier in line with new product resource or infill specifications
- Raising Contractor-to-Contractor transfers
- Raising commercial issues through purchase problem log
- Managing obsolete parts to ensure that the company is left with minimum liability
- Meeting KPIs - Cost reduction, On time performance and Inventory
- Maintaining exceptional standards of housekeeping - systems procedures and work environment
- Tracking asset movement and documenting surplus transfer to other contractor
- Ensure response to Stock Control Department on audit results

Company industry:: Civil Engineering
Job role:: Logistics and Transportation

Material Controller

November 2009 - January 2011

Arabian Trading and Construction Co. (SATCO)

Jubail, Saudi Arabia

November 2009 - January 2011

• Ensure 100% availability of materials and maintaining its minimum level.
• Consistent and effective communication to internal users regarding material availability
• Monthly Invoicing billed to client Directorate General of Royal Commission in Jubail.
• Account documentation and other financial works
• Function as Project Accountant
• Material Planning
• Ensuring all system texts and dates are up to date daily.
• Escalating issues are appropriate.
• Investigating and understanding the root cause of supply problems
• Ensuring all documents are received in a timely manner from the supplier in line with new product
resource or infill specifications.
• Raising Contractor-to-Contractor transfers
• Raising commercial issues through purchase problem log
• Managingobsoletepartstoensurethatthecompanyisleftwithminimumliability.
• Meeting KPIs-Cost reduction, On time performance and Inventory
• Maintaining exceptional standards of housekeeping- systems procedures and work environment
• Tracking asset movement and documenting surplus transfer to another contractor.
• Ensure response to Stock Control Department on audit results.

Company industry:: Facilities & Property Management

Supply Specialist

June 2008 - July 2009

Al Taif Technical Services - (Military Contractor)

Abu Dhabi, United Arab Emirates

June 2008 - July 2009

DUTIES AND RESPONSIBILITIES:

- Ensure all GFE, facilities and equipment are maintained and accounted for in accordance with all policies and procedures.
- Ensure inventory accuracy on accountable equipment at an accuracy rate of:

1.1.1.1. 98% for Property Book Items
1.1.1.2. 100% for sensitive of highly pilferable items, weapons etc.

- Ensures accountable records with clear chain of custody audit trail are kept for all government furnished equipment(GFE) and contract acquired equipment(CAE)
- Administers property management authorizations, requisitions, receipts and the disposition action of property in accordance with policies and procedures
- Monitors auditable property records in Maximo System or other trucking methods excel spreadsheets, etc.
- Ensure response to Corrective Action Requests (CAR’s) issued by the Quality Office are within the specified timeframes.
- Conducts Property Custodians trainings in different Work Shops.
- Develops and implements process to ensure systems and programs are adequate to control and fortify inventory accountability.
- Responsible for analyzing all facets on Inventory Control and associated processes to ensure accuracy of all inventories of Government Furnished Equipment (GFE) and Contractual Acquired Equipment (CAE).
- Meets or exceeds established goals relative to inventory accuracy through physical inventories and inventory reconciliation.
- Uses Maximo system, Microsoft Excel, Power point and other tools to develop reports for utilization by Property Book Manager, Business Manager (BM) and Staffs to monitor and control accountable equipment.
- Identifies and monitors auditable records and correct discrepancies from all areas of operation involving physical inventory. Work in concert with other management team member to provide direction, guidance, training and proactive participation in process improvement and correct inventory accounting procedures.
- Accurately verifies receipt of property and ensures identification/decals are properly applied to accountable property.
- Conducting training and knowledge enhancement to Property Custodians

Company industry:: Military & Defense
Job role:: Logistics and Transportation

Supply Specialist (Military Contractor)

January 2008 - January 2009

Property Book Office Al Taif Technical Services (A Mubadala Company) Zayed Military City,

Abu Dhabi, United Arab Emirates

January 2008 - January 2009

• Ensure all GFE, facilities and equipment are maintained and accounted for in accordance with all
policies and procedures.
• Ensure inventory accuracy on accountable equipment at an accuracy rate of:
 98% for Property Book Items
 100% for sensitive of highly pilferable items, weapons etc.
• Ensures accountable records with clear chain of custody audit trail are kept for all government
furnished equipment(GFE) and contract acquired equipment(CAE)
• Administers property management authorizations, requisitions, receipts, and the disposition action
of property in accordance with policies and procedures.
• Monitors auditable property records in Maximo System or other trucking methods excel
spreadsheets, etc.
• Ensure response to Corrective Action Requests(CARs) issued by the Quality Office are within
the specified timeframes.
• Conducts Property Custodians trainings indifferent Work Shops.
• Develops and implements processes to ensure systems and programs are adequate to control and
fortify inventory accountability.
• Responsible for analyzing all facets of Inventory Control and associated processes to ensure accuracy
of all inventories of Government Furnished Equipment (GFE) and Contractual Acquired Equipment
(CAE).
• Meets or exceeds established goals relative to inventory accuracy through physical inventories and
inventory reconciliation.
• Uses Maximo system, Microsoft Excel, Power point and other tools to develop reports for utilization
by Property Book Manager, Business Manager (BM) and Staffs to monitor and control accountable
equipment.
• Identifies and monitors auditable records and corrects discrepancies from all areas of operation
involving physical inventory. Work in concert with other management team members to provide
direction, guidance, training and proactive participation in process improvement and correct
inventory accounting procedures.
• Accurately verifies receipt of property and ensures identification/decals are properly applied to
accountable property.
• Conducting training and knowledge enhancement to Property Custodians.

Company industry:: Military & Defense

Accounting Staff

February 2006 - March 2008

Raffles & Co., - Inc.

Quezon City, Philippines

February 2006 - March 2008

DUTIES AND RESPONSIBILITIES:

- Prepare product inventory reconciliation of Cagayan de Oro branch
- Prepare product inventory reconciliation of Davao City branch
- Prepare product inventory reconciliation of Makati City branch
- Prepare Non-Trade products inventory reconciliation
- Prepare Depot/DIS incentive monthly.
- Monitor fixed asset transaction like: acquisition, write-off and disposal, asset transfers from head office to branches and a like.
- Conduct store audit and branch audit.
- Prepare CM/DM reports
- Monitor accountable forms
- Monitoring movement of Fixed Asset of the company
- Prepare and maintain fixed asset subsidiary ledger
- Maintaining the Petty Cash fun of the company
- Participate in annual bodega sale
- Conduct annual main warehouse Audit
- Prepare journal entry every subsidiary ledger

Company industry:: Retail & Wholesale
Job role:: Accounting and Auditing

ACCOUNTING STAFF

January 2006 - January 2008

Raffles & ., Inc.

Manila, Philippines

January 2006 - January 2008

• Prepare product inventory reconciliation of Cagayan de Oro, Davao and Makati branches.
• Prepare Non-Trade products inventory reconciliation, Prepare Depot/DIS incentive monthly.
• Monitor fixed asset transactions like: acquisition, write-off and disposal, asset transfers from head office
to branches and the like.
• Conduct store audit and branch audit.
• Prepare CM/DM reports, Monitor accountable forms.
• Monitoring movement of Fixed Asset of the company
• Prepare and maintain fixed asset subsidiary ledger, Maintaining the Petty Cash fund of the company
• Conduct annual main warehouse Audit.

Company industry:: Retail & Wholesale

Inventory Analyst

July 2004 - January 2006

Davao Citihardware

Mandaue City, Philippines

July 2004 - January 2006

DUTIES AND RESPONSIBILITIES:

- Monitoring stocks and its stocks level.
- Generating sales report for our 62 consignees.
- Generating sales report for outright products.
- Preparing month end reports such as sales returns and damaged products.
- Preparing receiving reports, stock transfers and summarizing them at the end of the month.
- Receiving of shipments from main branch
- Releasing of bulky stocks to various costumers
- Catering the questions and requests of our customers.

Company industry:: Retail & Wholesale
Job role:: Logistics and Transportation

INVENTORY ANALYST

January 2004 - January 2006

Davao Citihardware

Mandaue City, Philippines

January 2004 - January 2006

• Monitoring stocks and their stocks level.
• Generating sales report for our 62consignees.
• Generating sales report for outright products.
• Preparing month-end report such as sales returns and damaged products.
• Preparing receiving reports, stock transfers and summarizing them at the end of the month.
• Receiving of shipments from main branch
• Releasing of bulky stocks to various costumers
• Catering to the questions and requests from customers.

Company industry:: Retail & Wholesale

Warehouse Supervisor

May 2002 - April 2004

JMR Ventures – Authorized Dealer of Coca Cola Products

Tagbilaran City, Philippines

May 2002 - April 2004

DUTIES AND RESPONSIBILITIES:

- Monitoring the condition of stocks.
- Inventory checking for route truck before fieldwork.
- Updating the stocks after fieldwork.
- Preparing liquidations for our salesman.
- Preparing payroll.
- Preparing for BIR payments, SSS and Phil Health contributions.
- Gathering orders from our wholesalers.
- Collecting payments when the account due.

Company industry:: Retail & Wholesale
Job role:: Logistics and Transportation

WAREHOUSE SUPERVISOR

January 2002 - January 2004

JMR Ventures – Authorized Dealer of Coca Cola Products

Tagbilaran City, Philippines

January 2002 - January 2004

• Monitoring the condition of stocks.
• Inventory checking for route truck before fieldwork.
• Updating the stocks after fieldwork.
• Preparing liquidations for our salesman.
• Preparing payroll.
• Preparing for BIR payments, SSS and PhilHealth contributions.
• Gathering orders from our wholesalers.
• Collecting payments when the account is due.

Company industry:: Retail & Wholesale

Education

University of Bohol

December 2002

Bachelor's degree, ACCOUNTANCY

Philippines

GPA (percentage): 95%

Skills

Accounting

Expert

Inventory Management

Expert

Inventory Control

Expert

Inventory Analysis

Expert

Inventory Accuracy

Expert

Material Control

Expert

Inventory

Expert

Driving

Expert

Procurement

Expert

Accounting

Expert

Inventory Management

Expert

Inventory Control

Expert

Inventory Analysis

Expert

Inventory Accuracy

Expert

COMPUTER LITERACY

Intermediate

CONTRACTOR LICENSE

Intermediate

CROSS FUNCTIONAL TEAM LEADERSHIP

Intermediate

DATA ANALYSIS

Intermediate

DEMAND FORECASTING

Intermediate

LEADERSHIP

Intermediate

PURCHASING

Intermediate

STRATEGIC SOURCING

Intermediate

SUPPLIER MANAGEMENT

Intermediate

Languages

English

Expert

Arabic

Beginner

Filipino

Expert

Memberships

American Purchasing Society

Certified Purchasing Professional

May 2022

American Purchasing Society

Certified Professional Purchasing Manager

May 2022

Training and Certifications

Certifications

Certified Purchasing Professional

American Purchasing Society

May 2022