Receptionist/ Secretary/ Administrative Assistant
Kuwait English School
Total years of experience :11 years, 0 Months
Receptionist/ Secretary/ Administrative Assistant
1. Main responsibilities
1.1 Secretarial/Administrative: To provide effective and efficient secretarial and clerical services for the school and the Head teacher.
1.2 Responsible for after school activities register.
2. Procedure/tasks
2.1 Secretarial/Typing:
Photocopying.
Answering telephone calls and taking messages for all school departments.
Filing .
Reception of visitors (Supervising the signing in and out).
To receive and send e-mails, text messages and faxes, and forward
appropriately.
To receive and disseminate post and parcels.
To maintain a welcoming environment and appropriate hospitality for visitors.
General typing.
Dealing with queries from parents.
Undertaking such other tasks as may be reasonably required by the Head teacher.
Handling all boards and shareholders correspondence.
Manage and control all internal and external correspondences.
Handling employee’s personal files (data and information)
Control and manage the filing system.
Manage all travels arrangements.
Answering telephone calls and office organization
Drafting outgoing and incoming correspondence
Sending faxes
Scheduling appointments
All administrative jobs
All secretarial duties
Make and handles all Quotations to suppliers.
Handling all boards and shareholders correspondence.
Manage and control all internal and external correspondences.
Handling employee’s personal files (data and information)
Translation
Control and manage the filing system.
Manage all travels arrangements.
Answering telephone calls and office organization
Drafting outgoing and incoming correspondence
Sending faxes
Scheduling appointments
All administrative jobs
All secretarial duties
Make and handles all Quotations to suppliers.
Have experience with the acquisitions for the U.S army in Kuwait.