Secretary to Resident Director later to Interim MDs
WS Atkins & Partners Overseas
Total years of experience :12 years, 10 Months
- Maintaining the schedule and appointments of the Director assigned.
- Screening phone calls and visitors.
- Making travel arrangements for business trips taken by the Director (e.g. airline and hotel reservations).
- Arranging meetings with senior staff or executives and make necessary arrangements for the same.
- Preparing meeting agendas and PowerPoint presentations for the meeting as and when required.
- Recording and dissemination of the minutes.
- Follow-up with participants to ensure that resolutions and recommendation made at meetings are implemented.
- Arrange visiting schedules for delegates, officials from outside the company and country and make necessary arrangements to facilitate their visits; i.e. transportation, airline and hotel reservations, lunch / dinner booking, notifying departments or officials to be visited, provide access / advice for visitors.
- Handle requests for information / inquiries from staff members across departments.
- Receive, review and sort incoming correspondences such as mail, faxes and e-mails.
- Compose routine correspondence and email inquiries in English for the review and signature of the Director.
- Co-ordination of arrangements for Board Members Meetings, workshops, staff gatherings e.g. catering and allied requirements
- Document Control
Integration of mark-ups for Architectural and Technical specifications, layout and consistency checks
Possesses proven abilities
in a wide range of secretarial
and administrative roles and Project Secretary role
Trained in Business Correspondence, Office Management, Book-keeping, Personality Development and Human Relations.
Peppy can also draw on over
20 years of practical clerical experience.
- Maintaining the schedule and appointments of the Director assigned.
- Screening phone calls and visitors.
- Making travel arrangements for business trips taken by the Director (e.g. airline and hotel reservations).
- Arranging meetings with senior staff or executives and make necessary arrangements for the same.
- Preparing meeting agendas and PowerPoint presentations for the meeting as and when required.
- Recording and dissemination of the minutes.
- Follow-up with participants to ensure that resolutions and recommendation made at meetings are implemented.
- Arrange visiting schedules for delegates, officials from outside the company and country and make necessary arrangements to facilitate their visits; i.e. transportation, airline and hotel reservations, lunch / dinner booking, notifying departments or officials to be visited, provide access / advice for visitors.
- Handle requests for information / inquiries from staff members across departments.
- Receive, review and sort incoming correspondences such as mail, faxes and e-mails.
- Compose routine correspondence and email inquiries in English for the review and signature of the Director.
- Co-ordination of arrangements for Board Members Meetings, workshops, staff gatherings e.g. catering and allied requirements
- Document Control
Integration of mark-ups for Architectural and Technical specifications, layout and consistency checks
- Taking dictation and typing up all official correspondence
- Typing up/Cutting stencils of All examinations and test papers for all grades
- Filing, and maintaining all staff and student files with complete discretion
- Cyclostyling circulars and question papers.
- Assisting in the organisation of Annual Sports and other extra curricular activities
- Liaise appointments for students and students' parents with the Principal
- Assisting in completion of new student enrolment forms and procedures
- Filling out School Discharge Certificates for Staff and Students and maintaining the School Leaving Certificate Register
- Any other jobs as required by the Principal