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Philip Cabria, Corporate Document Controller / Secretary II at CEO Office

Philip Cabria

Corporate Document Controller / Secretary II at CEO Office·Denys Arabia Co. Ltd, Al Khobar, Saudi Arabia

Saudi Arabia

Bachelor's degree, Bachelor of Science in Industrial Technology - BSIT, Industrial Technology/Technician

Work experience

Total years of experience: 23 years, 9 months

Corporate Document Controller / Secretary II at CEO Office

August 2023 - Present

Denys Arabia Co. Ltd, Al Khobar, Saudi Arabia

Khobar, Saudi Arabia

August 2023 - Present

Key Responsibilities & Achievements
• Implemented and managed corporate document control procedures to ensure efficient handling, storage, retrieval, and security of sensitive documents.
• Oversaw project document systems, including electronic document management platforms (ACONEX, SharePoint, SAP), ensuring proper version control, user permissions, and compliance with CEO directives, Aramco best practices, and regulatory requirements.
• Handled incoming and outgoing project documents (letters, transmittals, and approvals) for CEO signature, while maintaining accurate records of revisions, approvals, and distribution.
• Coordinated with engineers, reliability specialists, maintenance teams, and external vendors to collect, verify, and distribute approved documents, while archiving obsolete records.
• Assisted the corporate department in preparing subcontract agreements and supported cross-functional documentation needs.
• Organized and maintained both electronic and physical filing systems, ensuring backup and disaster recovery protocols for critical documents.
• Prepared reports and dashboards related to plant reliability metrics, supporting management decision-making.
• Recommended and implemented improvements to document control processes, enhancing efficiency and accuracy.
• Trained team members on document control procedures, system usage, and compliance standards.
Company industry:
Oil & Gas
Job role:
Oil and Gas

GM's Office Coordinator / Secretary

May 2023 - August 2023

NAZIH SAUDI COMPANY FOR COSMETICS, Alkhobar, Saudi Arabia

Khobar, Saudi Arabia

I found this job using Bayt.com

May 2023 - August 2023

- Reporting directly to the Country General Manager.
- Providing comprehensive secretarial and administrative support to the executive.
- Managing the executives schedule and organizing appointments as needed.
- Coordinating travel plans, including arranging itineraries, flights, and hotel bookings.
- Handling incoming mail and taking appropriate actions as directed by the GM.
- Screening and responding to incoming phone calls, taking necessary actions.
- Welcoming office visitors and making necessary preparations in advance for preplanned visits.
- Maintaining an organized filing system for the office.
- Managing all travel arrangements and details for the GM and executive.
- Drafting routine correspondence for the executives approval and signature.
- Receiving visitors to the office.
- Opening and distributing mail.
- Planning for meetings required by the executive.
- Operating standard office equipment like word processors and photocopiers.
Company industry:
Perfume & Cosmetics
Job role:
Beauty and Fashion

Research & Development IRTS Coordinator / Office Secretary

November 2017 - May 2023

INTERNATIONAL ROBOTIC TANK SOLUTIONS (IRTS)

Khobar, Saudi Arabia

November 2017 - May 2023

• Main responsibility - help to keep an organisation running smoothly, taking care of the administrative and organisational tasks that make the organisation function. Directly reports to CEO and Research and Business Dev. Manager.

Duties and Responsibilities:
• Marketing and Event Coordination in-charge (Local and International Event)
• Answering Important calls, taking messages and handling correspondence
• Vendor Pre-qualification registration in-charge for new customer/client
• Assists the executive in preparing reports and presentations for CEO and Research and Business Dev. Manager .
• Prepares, manages and organizes meetings, conferences, travel arrangements (which includes hotel bookings) and expenses reports
• Set-ups and handles incoming mails
• Maintaining diaries and arranging appointments
• Typing, preparing and collating reports CEO and Research and Business Dev. Manager .
• Filing System
• Organising and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritising workloads
• Implementing new procedures and administrative systems
• Liaising with relevant organisations and clients
• Coordinating mail-shots and similar publicity tasks
• Logging or processing bills or expenses for CEO and Research and Business Dev. Manager .
• Acting as a receptionist and/or meeting and greeting Visitors and clients
• Manages office suppliers/equipments and office space.
Company industry:
Oil & Gas
Job role:
Secretarial

EXECUTIVE SECRETARY

December 2009 - January 2016

TAMAM PROJECTS COMPANY

Eastern Province, Saudi Arabia

December 2009 - January 2016

Main responsibility - Manage, coordinate and complete administrative tasks on a daily basis and performed administrative duties of maintaining reports and providing informational support.

Duties and Responsibilities:
• Worked on clerical role at time, which includes receiving guests and sort general queries
• Assisted the executive in preparing reports and presentations
• Provided the top management with all the informational needs required on time
• Received clients on behalf of the Director/Executive Manager and assisted them in solving common queries
• Prepared agendas on a daily basis for the senior
• Set up and handled incoming mail and office filing systems.
• Performed clerical functions whenever required
• Acted as a communication link between the clients and the supervisor
• Direct Reporting to Executive Manager and CEO.
• Prepared, managed and organized meetings, conferences, travel arrangements and expenses report.
• Maintained office scheduling and event calendars.
• Composed, typed, and distributed meeting agendas and minutes, routine correspondence, and reports.
• Collected and coordinated the flow of internal and external information.
• Managed office equipment and office space.
• Established the administrative work procedures for tracking daily tasks of unit staff.
Company industry:
Civil Engineering
Job role:
Secretarial

Store/Inventory Assistant

September 2006 - November 2008

Le Croissant Shop/ Abdurazzak Qanbar Al-Ansari Bros. Co. - Food Division

Eastern Province, Saudi Arabia

September 2006 - November 2008

• Main responsibility - Manage and coordinate the overall control and movement of Supply of goods for store continues operation.
• Direct Reporting to Division Manager.
• Control monitoring of Sold vs. Receiving of Goods.
• Monitored daily/monthly inventory of Dry items, Cold Cuts, Vegetables, Store supplies, Bakery items and Wastages.
• Implements FIFO to ensure the accuracy of issuance records for intire store.
• In-charge in the Over all Store Wastages
• Resposible for daily input and counting of Sales and Prepare’s Bank deposit transactions.
• Purchasing -confirmation of delivery date thru telephone call and responsible to received incoming supplies.
• Control report - Report preparation of Stock Cost usage for 3 branches in eastern province (Dammam and Al-Khobar ) and prepare’s Daily/Monthly Inventory Report.
Company industry:
Catering, Food Service, & Restaurant
Job role:
Sales

Production Controller / Purchaser

August 2000 - August 2006

Fujitsu Die-Tech Corporation of the Philippines - Tool & Die Divisions

Binan, Philippines

August 2000 - August 2006

Main responsibility - Manage and coordinate the overall control and movement of material and services necessary for the company continues operation within the required delivery date.

Duties and Responsibilities:

• Control monitoring of manufacturing supplies and raw materials.
• Responsible for releasing and requesting of manufacturing supplies in the production.
• Monitored daily/monthly inventory of raw materials, tools, manufacturing supplies, reject and scrap material.
• In-charged for the deployment of workload in the production.
• Assigned to report cost accounting for Tool and Die finished goods.
• Carry out outside processing such as heat treatment of steels, plating, and the like.
• Assisted in the technical activities of production
• Responsible in maintaining timely delivery of the company product to both internal and external customer.
• Follow-up daily production schedule.
• In-charge in the raw material stock.
• Purchasing - prepares documents to purchase the raw material, heat treatment service, parts fabrication and confirmation of delivery date thru telephone call.
• Control report - Report preparation of cost accounting for Tool and Die finished goods and Prepare’s Inventory Report of Tools and Indirect supplies.
Other Task and Responsibilities:
ISO Team member / IQA ( December 16, 2002 - August 16, 2006 )
• Performed internal quality audit based on the Quality management system
• QMS Document Controller
• Conducting Seminar-Training workshop to newly hired employees with regards to the following topics/title:
a. ISO 9001:2000 Awareness Training Program / Analytical Tools and Techniques.
b. Basic knowledge in the used of MQP (Manufacturing Quality Plan) Interfaces with QMS Documents.
Company industry:
Industrial Production
Job role:
Purchasing and Procurement

Service Crew/ Cashier

February 1999 - August 1999

Greenwich Pizza Food Corporation of the Philippines

Calamba, Philippines

February 1999 - August 1999

Duties and Responsibilities:

• Assigned in flavoring section, counter/cashier section and dine-in section.
• Can flavor different kind of Greenwich Pizza.
• Person -in-charged in daily, weekly and monthly inventory of food supplies
• Responsible to received incoming supplies.
Company industry:
Catering, Food Service, & Restaurant
Job role:
Sales

Education

Laguna State Polytechnic University

March 2001

March 2001

Bachelor's degree, Bachelor of Science in Industrial Technology - BSIT, Industrial Technology/Technician

Philippines

GPA (point): 2.5 out of 4

GPA (point): 2.5 out of 4

SCHOLARSHIP GRANT: 1997 – 2001 Laguna Study Now, Pay Later Plan and Scholarship Program of Provincial Capitol of Laguna Under the program of Former Governor Joey Lina

Skills

Food Manufacturing
Expert
Food Manufacturing
Expert
Construction
Expert
Construction
Expert
Quality Inspection
Expert
Quality Inspection
Expert
Manufacturing
Expert
Manufacturing
Expert
Production
Expert
Production
Expert
Event Coordination (International)
Intermediate
Event Coordination (International)
Intermediate
International Event Coordination
Expert
International Event Coordination
Expert
QMS Internal Quality Audit
Intermediate
QMS Internal Quality Audit
Intermediate
ACONEX, SharePoint, SAP
Expert
ACONEX, SharePoint, SAP
Expert
Manufacturing
Expert
Manufacturing
Expert
Production
Expert
Production
Expert
Preparation
Expert
Preparation
Expert
Science
Expert
Science
Expert
Heat
Expert
Heat
Expert

Social profiles

Languages

Arabic

Beginner

Tagalog

Expert

English

Intermediate

Hobbies and interests

Reading
Traveling