Admin/Logistics/Finance Manager
G4S Risk Management
Total years of experience :41 years, 7 Months
Administrative:
• Manages, Supervise and performs all daily Administration Functions
• Implements Administrative Procedures & Policies and keep Project Contractors appraised of all changes
• Resolve Administrative and Financial queries
• Creates and updates various databases, spreadsheets and reports and distribute as necessary
• Coordinate, facilitate and process incoming and outgoing personnel with regards to Immigration (Entry & Exit Visas), booking of flights, arranging visas
• Act as POC for all incoming G4S personnel regarding visas, transport and flight bookings
• Maintain and manage filing system including both computerized and paper bases filing systems
• General Office management
Personnel:
• Implement and maintain personnel policies and procedures
• Manages and maintain all personnel files and databases to ensure accurate recordkeeping and documentation
• Prepare and maintain monthly leave planning for all personnel
• Submit weekly and monthly personnel reports to Head Office & Finance Team:
• Preparation of monthly budget in liaison with Africa Financial Controller
• Manage, Facilitate and perform all cash payments and reconciliation in accordance with company SOP’s
• Maintain accurate accounting, including Cashbook data entries (Excel based) and paper file system
Logistics:
• Anticipate and Access operational and equipment requirements for the implementation of the project through regular review meetings
• Ensure timely provision of goods and services of projets by managing the procurement process, recommending best approach, evaluating cost effectiveness and providing support in negotiating agreements
• Oversees management of assets and facilities of projects by establishing proper inventory control and records
• Develop logistics contingency plans
• Manage logistics operations, including personnel and equipment
• Coordinate and provide logistical support to project operations
• Prepare and submit weekly and monthly reports to Head Office on operational logistics issues
Administrative:
• Manages, Supervise and performs all daily Administration Functions
• Informs Programme Support Manager and Manpower & Human Resources Administrator of key administrative and HR actions on projects
• Implements Administrative Procedures & Policies and keep Project Contractors appraised of all changes
• Compiling and submission of Company Registration file with Iraqi Ministry of Interior
• Resolve Administrative and Financial queries
• Creates and updates various databases, spreadsheets and reports and distribute as necessary
• Coordinate, facilitate and process incoming and outgoing personnel with regards to Immigration (Entry & Exit Visas), booking of flights, arranging transit visas and accommodation in Dubai in liaison with Dubai Movements Department
• Maintain and manage movements of all Third Country Nationals in liaison with Dubai Head Office and Movements Department
• Act as POC for alll incoming GLOBAL personnel regarding visas, transport and flight bookings to Basrah
• Liaise with Local National Representatives in Basrah to streamline processing of all incoming personnel through Airport Immigration and movement to Consulate General Compound
• Coordinate appointments with Health Department to facilitate blood tests for visa processing
• Compile and submit documents to Ministry of Interior to facilitate Entry and Exit visas
• Maintain and manage filing system including both computerised and paper bases filing systems
• Interview and process Home Country National candidates for employment with Department of State
• General Office management
Personnel:
• Implement and maintain personnel policies and procedures
• Maintain Expatriate, Third Country Nationals and Home Country Nationals staff’s monthly payroll, timesheets, invoices and attendance registers
• Manages and maintain all personnel files and databases to ensure accurate recordkeeping and documentation
• Facilitate and action Home Country National staff’s monthly salary payments (in cash)
• Prepare and maintain monthly leave planning for all personnel
• Subit weekly and monthly personnel reports to Baghdad Country Team and Dubai Head Office
Finance:
• Preparation of monthly budget in liaison with Baghdad Country Team and Dubai Head Office
• Manage, Facilitate and perform all cash payments and reconsiliations in accordance with company SOP’s
• Maintain accurate accounting, including Cashbook data entries (Excell based) and paper file system
• Submit weekly and monthly financial reports to Programme Support Manager and Dubai Head Office
Logistics:
• Anticipate and Access operational and equipment requirements for the implementation of the project through regular review meetings
• Ensure timely provision of goods and services of projets by managing the procurement process, recommending best approcah, evaluating cost effectiveness and providing support in negotiating agreements
• Ensures that contracts are in accordance with company financial rules and regulations
• Oversees management of assets and facilities of projects by establishing proper inventory control and records
• Develop logistics contingency plans
• Manage logistics operations, including personnel and equipment
• Coordinate and provide logistical support to project operations
• Prepare and submit weekly and monthly reports to Dubai Head Office on operational logistics issues
PERSONAL FINANCIAL ADVISER, Wolmaransstad, Northwest, South Africa Mar 2005 - Jun 2006
♦ Direct marketing of Company's financial products which include Risk Assurance, Short Term Insurance, Medical Aids, Estate Planning, Wills and Investments.
♦ Prospecting for possible new clients.
♦ Establish and maintain long-term client relationships.
♦ Complete financial analysis for clients to determine financial needs.
♦ Recommendation of specific financial products to satisfy identified needs.
♦ Monitoring and continuous evaluation of client's portfolio.
♦ After-sales client service.
♦ Maintain and manage filing systems including both electronically and paper system.
♦ Completion and registering of claims, options etc.
4. Je-Pasolma Dairy Farm - South Africa
Dairy Manager, Ottosdal, Northwest, South Africa Feb 2003 - Feb 2005
♦ Manages, supervise and performs all daily Administration functions of the Dairy.
♦ Record Keeping of all data and statistics
♦ Payment of monthly salaries & wages
♦ Purchase and control of stocks and materials as and when required by the dairy
Started as junior clerk - progressed to Branch Manager
• Control and management (credit and administrative functions) of branch of Financial Institution when appointed as Branch Manager
• Customer interviews and direct marketing of Company’s financial products which include Risk Assurance, Short Term Insurance, Wills & Estate Planning, Investments and all other financial products available to clients
• Preparations and submission of branch yearly budget, as well as control of approved budget in order to achieve set branch targets
• Control over branch cash holdings and security items lodged with the bank by clients
• Prospecting of possible new clients
• Establish and maintain long-term client relationships
• Complete financial analysis for clients in order to determine their financial needs
• Recommendation of specific financial products to satisfy client’s identified needs
• Monitoring and continuous evaluation of client’s portfolios
• After-sales client service
• Branch Control (as Branch Administrator) including review of all daily reports, maintaining asset registers, authorised branch signatory and attending to client service queries.
• Attend to employee training, ie book training courses, travelling and accommodation
• Human Resources administration
• General assistance to Branch Manager and Departmental Heads in daily execution of administrative functions
• Maintain and manage filing systems, both electronic and paper based systems
• Control over all administrative procedures of the bank whilst appointed as Branch Administrator
• Effectively monitor, administer and maintain retail banking protfolio in accordance with the Bank’s standards
• Ensure all day-to-day transactions are in adherence with the set guidelines
• Verify relevant reports and vouchers
• Ensure smooth functioning of ATM’s, approve teller transactions, clear cheques not within normal limits and ensure necessary approval of same
• Perform normal clerical procedures whilst appointed as normal clerk, ie execute normal daily bank transactions/activities
• Safety Representative
School of Combat Medicine, United States Army, VBC, Baghdad, Iraq 2008 Combat Lifesaver Course (3 days)
Matric (Standard 10), High School Sannieshof, Northwest, South Africa 1980 Subjects ♦ Afrikaans HG ♦ English HG ♦ Mathematics HG ♦ Science HG ♦ Accountancy HG ♦ Agriculture SG COMPUTER LITERACY
Served as member of the Students Council