ADMIN & MARKETING EXECUTIVE
PHOENIX TOUCH FURNITURE FACTORY LLC
مجموع سنوات الخبرة :16 years, 2 أشهر
Admin Department
• Arranging meeting of MD with new and regular clients
•Sending MOM to all the departments to complete the task as discussed in the meetings.
•Organizing the meeting with all department weekly for smooth Operations
•Checking the tender Documents, Agreements and contracts for the new on-hand projects.
•Collecting LPO from client after documentation and sending to the accounts department for further process.
•Take care of HR responsibilities
•Taking interviews for new requirements of locally and overseas candidates and issuing Offer letters
•Issuing MEMO to the employees as per the management decision.
•Co-coordinating with the Operation, production department for ongoing project requirements and managing the purchase accordingly.
•Making official letters for the clients, employee etc.
•Handling details of utility bills, courier dispatch and receipt, mobile and other expenses
• Forwarding updated vendors account details to Head Office
• Maintaining updated expenses detail with supporting documents
• Resolving clients issues and highlighting important matters to senior management for customers’ better satisfaction
• Preparing and maintaining employees’ travelling and communication expense details.
• Making Visa for MD and Chairman for travelling different countries.
• Updating company pre-qualification as per the ongoing and completed projects.
• Documentation
Estimation Department
• Checking New enquires everyday
• Analyzing the benefits by the scope of work in the enquiry by checking the status of project, location and quantity involved in the project.
• Forwarding the new enquiry details to the MD and estimation department for further process.
• Updating estimation Log Sheet.
• Checking the quotation made by estimator and sending to clients and following up with them on the quoted prices and budget.
• Making quotation if the estimation team is lagging in delay submission of quotes.
• Calling the clients form estimation log sheet regularly for current status of the project.
Collection Department
• Making Invoices for advance payment, material delivered and installed items.
• Following with the clients for the pending payments regularly for invoices amount.
• Submitting collection report weekly to the MD.
• Collecting PC from client for assurances of the payment
• Issuing warring letters for delay in payments from the client.
Marketing Department
• Targeting for new clients for the companies.
• Targeting to get all the contact details form new clients for easy co-ordination and further projects.
• Telemarketing
• One to one meeting with the new clients for introduction and presentation.
• Marketing through emails, sending company pre-qualification and project executed pictures and contact details for the clients.
• Targeting the Interior designer, Interior companies, furniture factories, consultants, Developers, main contractors, Hotels & resorts.
• Updating the targeted client list vey week.
• Following up hotels for the refurbishment work and new requirements.
• Making regular calls to the existing clients to get new enquiries for joinery and loose furniture’s.
• Arranging meeting with the new clients for introductions and presentation at the office as well as at the project sites of on-going projects.
• Checking under-construction projects in BNC regularly.
• In BNC exporting the projects from UAE, OMAN, QATAR.KSA.
• Keeping track on all the under construction projects and contacting the Developers, main contractors, interior designers, consultants, Interiors to check the scope for joinery and loose furniture’s.
• Arranging meeting with the project managers at site visiting the site and getting enquires from them.
• Collecting the details and control samples for a competitive prices quotes to submit.
• Submitting fabric samples for the project site for approvals on same.
• Tracking the progress of the project online and keeping tracks on the developments.
• Making marketing reports for the MD every week.
Admin Department
* Arranging meeting of MD with new and regular clients
* Sending MOM to all the departments to complete the task as discussed in the meetings.
* Organizing the meeting with all department weekly for smooth Operations
* Checking the tender Documents, Agreements and contracts for the new on-hand projects.
* Collecting LPO from client after documentation and sending to the accounts department for further process.
* Take care of HR responsibilities
* Taking interviews for new requirements of locally and overseas candidates and issuing Offer letters
* Issuing MEMO to the employees as per the management decision.
* Co-coordinating with the Operation, production department for ongoing project requirements and managing the
purchase accordingly.
* Making official letters for the clients, employee etc.
* Handling details of utility bills, courier dispatch and receipt, mobile and other expenses
* Forwarding updated vendors account details to Head Office
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* Maintaining updated expenses detail with supporting documents
* Resolving clients issues and highlighting important matters to senior management for customers’ better satisfaction
* Preparing and maintaining employees’ travelling and communication expense details.
* Making Visa for MD and Chairman for travelling different countries.
* Updating company pre-qualification as per the ongoing and completed projects.
* Documentation
Estimation Department
* Checking New enquires everyday
* Analyzing the benefits by the scope of work in the enquiry by checking the status of project, location and quantity
involved in the project.
* Forwarding the new enquiry details to the MD and estimation department for further process.
* Updating estimation Log Sheet.
* Checking the quotation made by estimator and sending to clients and following up with them on the quoted prices
and budget.
* Making quotation if the estimation team is lagging in delay submission of quotes.
* Calling the clients form estimation log sheet regularly for current status of the project.
Collection Department
* Making Invoices for advance payment, material delivered and installed items.
* Following with the clients for the pending payments regularly for invoices amount.
* Submitting collection report weekly to the MD.
* Collecting PC from client for assurances of the payment
* Issuing warring letters for delay in payments from the client.
Purchase Department
* Purchasing Fabric, Wood, Paint & steel required for the manufacturing of furniture’s.
* Arranging sub-contractors if required for the production & Installation.
* Adding new suppliers in the team.
* Collecting quotations from new and old suppliers.
* Comparing the quotes item wise.
* Comparing the prices as well as payment terms of the received quotes.
* Negotiation on price.
* Issuing LPO
* Follow up with supplier till the delivery is received.
Production Department
* Keeping records of the ongoing production in the Factory.
* Keeping tracks on the delivery to be done as per the commitments.
* Instruction the production manager with he complains occurred for the work came from client which is under DLP
period.
* Getting the snag work done by the operation manager before the completion of the project in order
to reduce the future complains.
* Keeping track on the ongoing project sites.
* Suppling outsources labors if required at the site for installation work.
* Making Production report for the MD.
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Marketing Department
* Targeting for new clients for the companies.
* Targeting to get all the contact details form new clients for easy co-ordination and further projects.
* Telemarketing
* One to one meeting with the new clients for introduction and presentation.
* Marketing through emails, sending company pre-qualification and project executed pictures and contact details for
the clients.
* Targeting the Interior designer, Interior companies, furniture factories, consultants, Developers, main contractors,
Hotels & resorts.
* Updating the targeted client list vey week.
* Following up hotels for the refurbishment work and new requirements.
* Making regular calls to the existing clients to get new enquiries for joinery and loose furniture’s.
* Arranging meeting with the new clients for introductions and presentation at the office as well as at the project sites
of on-going projects.
* Checking under-construction projects in BNC regularly.
* In BNC exporting the projects
• Sales Co-coordinator
• Making submittals for upcoming projects
• Making pre-qualification for the upcoming projects
• Handling Operation Department
• Making Gate passes for the labors and supervisor
• Updating company profile
• Drafting official letters
• Follow-up weekly task of the firm
• Making delivery note for material supply on construction sites.
• Making driver schedule for the daily delivery and supply of labors on site
• Making BOQ for the new projects- Grandor Interiors LLC
• Checking the tenders for the company on MASDAR e- Procurement Portal
• Updating the information on the website of MASDAR e- Procurement Portal
• Making INVOICE for My Gym Enterprises LLC
• Arranging the courier services for the documents to be delivered
• Updating the inward correspondences and outward correspondences.
• Attending Daily Phone Calls in the Office.
• Documentation
• Handling Stationery supply
• Booking Air tickets for MD and Chairman
• Meeting schedule for MD
• Flat Reservation and Hotel Booking for MD and Chairman
• Making Visa for MD and Chairman for travelling different countries.
• Co-ordination with the travel agency and VSA
• Helping the PRO of the company with documentation
• Handling the front office
• Arranging the material for the construction site
• Arranging the import and export of the goods of the company
Making submittals for upcoming projects
* Making pre-qualification for the upcoming projects
* Handling Operation Department
* Making Gate passes for the labors and supervisor
* Updating company profile
* Drafting official letters
* Follow-up weekly task of the firm
* Making delivery note for material supply on construction sites.
* Making driver schedule for the daily delivery and supply of labors on site
* Making BOQ for the new projects- Grandor Interiors LLC
* Checking the tenders for the company on MASDAR e- Procurement Portal
* Updating the information on the website of MASDAR e- Procurement Portal
* Making INVOICE for My Gym Enterprises LLC
* Arranging the courier services for the documents to be delivered
* Updating the inward correspondences and outward correspondences.
* Attending Daily Phone Calls in the Office.
* Documentation
* Handling Stationery supply
* Booking Air tickets for MD and Chairman
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* Meeting schedule for MD
* Flat Reservation and Hotel Booking for MD and Chairman
* Making Visa for MD and Chairman for travelling different countries.
* Co-ordination with the travel agency and VSA
* Helping the PRO of the company with documentation
* Handling the front office
* Arranging the material for the construction site
* Arranging the import and export of the goods of the company
Administration of routine business tasks on daily basis
* Preparing memos and circulating letters and other documents to relevant departments
* Maintaining and updating attendance, leave, courier dispatch and receipt registers
* Building professional relationship with clients and resolving any query on priority basis
* Maintaining administration reports for day to day activities
* Fixing Appointments for the Boss regarding Business Visit with Sales Manager of Hotels and Travel and Tourist
Companies in Different Countries like Bangkok, China etc.
* Maintaining updated ledger accounts and reconciling with vendors on routine basis
* Handling clients quires regarding consignment and provided material
* Collecting the Price list of all the Hotels and Travel and Tourist companies with the co-operate Rates in UAE and all
other countries.
* Booking Air tickets for the Customers.
* Flat Reservation and Hotel Booking for the customers.
* Making Visa for the customers for travelling different countries.
* Reporting Daily mails to the Chairman for the updates.
* Handling the Documents.
* Assisting in recruitment and performance analysis on monthly basis
* Procurement of office supplies and stationery