Procurement & Fit out Operations Manager
Formue Technical Services LLC
Total years of experience :17 years, 4 Months
Interacting regularly with higher level management to discuss and understand business priorities and requirements, identify opportunities for improvement and provide strategic procurement knowledge and guidance.
Managed all procurement processes related to the forecasting, planning and buying of goods and services. Develop and implement strategies to reduce costs and improve efficiencies in the procurement process. Lead procurement teams to perform aggressive cost reduction targets and align procurement strategy. Prepare subcontractor service agreements, negotiating the contractual terms and conditions and confirm the acceptance of the required services
Monitor subcontractor assignments and ensuring timely completion with specified agreed standards.
Ensuring strategic alignment of plans with department's annual budget and provide necessary inputs to budget management.
Monitor site activities and analyze requirements in order to develop procurement and logistics strategies to achieve desired deliverables.
Monitor Fit-out projects right from conception to final handing over to client and ensuring that project execution is within budget and meet the required standards.
Facilitated regular client meetings, ensuring alignment with client expectations and project objectives with P&L responsibility.
Ensure effective utilization of department’s budget and focus to document cost savings.
Monitor and administer the project estimated budget and keep a track of operational spend to ensure actuals are within the approved budget.
Manage and supervise the project / fit-out team, oversee and resolve contractual issues if any. Collaborate with project engineers to resolve technical challenges, ensuring adherence to specifications.
Leading negotiations for contracts and ensure contracts are processed on a timely basis, review drafts and negotiate with service providers to avail best terms.
Analyzing market trends, evaluation of potential suppliers and implemented corrective actions that improved supplier performance and improvement in overall cost efficiency.
Negotiated commercials for major purchases / scope of work in consultation with operation department. Implemented logistics operational process improvement strategy to increase efficiency in managing inventory and delivery.
Responsible for coordinating, organizing and administering logistics operations for timely site delivery. Conducted physical inventory of materials in different site locations and managed to reduce the surplus stock level by doing effective utilization of transfers and controlled purchases.
Managed and ensured quality assurance operations by inspecting materials and verifying delivery compliance to various sites.
Developed departmental KPI’s and short-term objectives with action plan to measure the achievements. Managed implementing material planning processes and centralized procurement systems in place. Coordinate and follow up with operations and stores to ensure on time movement of materials.
Accountable for maintaining cost-effective purchases of CAPEX, OPEX and daily operational items for business departments.
Close coordination with operations for the urgent requirements and necessary actions on subcontract mobilization as required.
Managing and forecasting of regular materials and inventory requirements
Monitoring and analyzing the market in order to find most favorable and suitable suppliers.
Supervise in preparing & processing requisitions, purchase orders & invoices of purchases to accounts. Managed procurement of goods and services of multiple site projects simultaneously by controlling spending volume, competitive bidding and developing sourcing alternatives.
Conducting supplier and subcontractor assessment. Evaluating based on product quality, service after purchases, availability, delivery time and cost.
Managing relationship with suppliers and negotiating to improve both quality and cost of the services and goods received.
Maintaining records of suppliers, subcontracts agreements, goods ordered and received.
Checking the condition of purchased goods & services to ensure that they are up to required standards. Coordinate with new vendors adding to the system and ensure due diligence is done prior to start dealing and placing orders
Conducted supplier/subcontractor qualification, tendering and evaluation process to develop strong vendor database, reduce cost and monitor the quality of services and goods received.
Assisted in budget preparations, tracking expenses and identifying cost saving opportunities.
Ensured on time delivery and improved purchasing quality through setting up the quality check procedures for the suppliers and personal on-site checking.
Acted as liaison between Call Center Executives, Site Supervisors and with suppliers on material orders and delivery.
Prepared and submitted material estimates for clients / consultant’s approval.
Sourced qualified or alternate suppliers to provide materials needed in the project site.
Negotiated with suppliers & subcontractors for better credit facility and reduced daily cash flow.
Set pricing factors for various projects based on project type, bench marking and with contractual conditions.
Monitored cost variations on jobs undertaken for each contract. Followed up with accounts department for supplier & subcontractor’s invoices and payments.
Handled restructuring of annual financial rebates from service providers, suppliers and subcontractors. Generated and submitted monthly purchase reports to various departments as per the requirement.