Prakash Francis DCruz

Specializing in working on high end projects related to VVIP Clients & Government offices in Abu Dhabi

Responsible for managing the purchasing management function (Products / Services) of company engaged
in the business of Exhibitions & Events Management by ensuring the flow of goods from vendors in an efficient, cost-effective way to meet business requirements with minimum interruptions to service. Reporting directly to
the Procurement Manager

 To handle procurement of - foods & beverages, events, promotional media items, advertising & Marketing materials, store racks, consumables, office supplies, stationery items, hotel bookings, etc.
 Manages and oversee buyers in purchase related activities in accordance with the relevant procedures and monitor task of all purchasers
 Responsible for bid / tender / quotation process to provide Line Manager with analytical comparisons
to make informed decisions. This includes the inviting the bid / tender / quotation, assessing them
and making recommendations.
 Ensure that all tender operations are coordinated smoothly from beginning of process through to the
award of contract or LPO is issued.
 Negotiate prices with vendors, suppliers, traders and service providers to have the most cost effective deals yet meeting requirements and quality of products and services.
 Support Procurement Manager in implementing the Group’s procurement policy.
 Negotiate with suppliers to secure long term price-lock-in, maximum credit limit/period, and uninterrupted supplies to the stores and Clients.
 Consolidate requirements from different stores or Clients and arrange bulk or blanket agreement to achieve economy of scale for regular supplies and services.
 Establish and negotiate proposal and contract terms and conditions including delivery, receipt, warranty damages and insurance for Line Manager’s approval.
 Prepare monthly Departmental reports.
 Supervise staff and attend meeting in the absence of Procurement Manager.
 Manage the relationship between Procurement/Account Payable Function to ensure prompt payment
to vendors and proper procurement processes are accomplished.
 Perform other duties as assigned by the Direct Manager.
 Develops constructive and cooperative working relationship with colleagues and management.

Specializing in working on high end projects in Saudi Arabia and Abu Dhabi based projects

Responsible for managing the purchasing management function (Products / Services) of company engaged in the business of Exhibitions & Events Management by ensuring the flow of goods from vendors in an efficient, cost-effective way to meet business requirements with minimum interruptions to service. Reporting directly to the Head of Procurement & Director

• Responsible for complete Procurement process management from pre-qualifying and preparation of a qualified bidders list for the requisitioned items, preparation of enquiry packages covering all commercial, technical and inspection requirements, follow up with bidders to ensure timely submission of bids and carry out opening of bids as per company policy.
• Liaise with user departments on as when required basis, about upcoming Projects and events development.
• Forecasting material requirements based on event calendar and projects in pipeline.
• Check bids for completeness of technical / commercial data. Prepare techno-commercial recommendations and final submission for review, approval and award as per procurement process.
• Negotiating and managing external and internal procurement and contracting arrangements.
• Identify procurement opportunities and ensuring these opportunities are evaluated and progressed.
• Clarifying goals with all interested parties.
• Evaluating the needs of customers and clients.
• To provide the best value based on a variety of technical and commercial considerations.
• Issue of Request for quotations (RFQ), Request for Proposal (RFP) and the subsequent preparation of Quotation Evaluation Forms based on details provided on approved purchase requisitions.
• Conducting negotiations with the vendors and the issue of purchase orders and blanket purchase order Master Agreements in accordance with Departmental Policies & Procedures.
• Responsible for planning, developing, and buying materials, parts, supplies and equipment’s in a timely and cost-effective way, while maintaining appropriate quality standards and specifications.
• Expedite delivery of the goods or commencement of the services as required.
• Obtain best credit facilities, terms of payments and profit margins with the manufacturers / suppliers.
• To manage the complete tendering process and consisting of sourcing, evaluating and awarding.
• Coordinate and manage negotiation meetings between the company and suppliers, and participate in negotiating contract terms, pricing and payment schedules.
• Periodically prepare and provide status reports to the management team.
• Assist in establishing tendering and contracting policies, procedures, and standards, to protect the organization’s rights and best serve the customers.

Specializing in Tenders and Contracts for all Hard, Soft and Specialized services.

• Handling all kinds of procurement and contracts for Owner’s association managed buildings.
• Handling accounts payable, reconciliation and making payment documentation ready for payments to supplier
• Handling facilities management for hard, soft and specialized services related items such as (MEP / Security / Housekeeping / Lifeguard / Landscaping / Swimming pool / Waste Management / Vehicle Rentals / electro-mechanical / civil / water proofing / flooring / painting / bollards / fences - based on technical scope of work).
• For engineering stores - all inventory related items (electrical / hardware / stationery / information technology / emergency medical equipment’s / consumables etc.)
• Build and develop relationships with key manufacturers / suppliers and customers in FM / engineering / real estate / ELV / Elevators, etc.
• To provide the best value based on a variety of technical and commercial considerations.
• Issue of Request for quotations (RFQ), Request for Proposal (RFP) and the subsequent preparation of Quotation Evaluation Forms based on details provided on approved purchase requisitions.
• Conducting negotiations with the vendors and the issue of purchase orders and blanket purchase order Master Agreements in accordance with Departmental Policies & Procedures.
• Responsible for planning, developing and buying materials, parts, supplies and equipment’s in a timely and cost-effective way; while maintaining appropriate quality standards and specifications.
• Expedite delivery of the goods or commencement of the services as required.
• To use and fully understand the Oracle ERP online system for the receipt of purchase requisitions, uploading of documents, issue of purchase orders and calculation of savings.
• Sourcing suitable vendors for goods and services that may be required for the business units.
• Identifying possible goods & services for approval by Manager and/or Director for including in the portfolio of blanket purchase agreements.
• Liaise closely with business units to ensure that the correct goods and services are provided in terms of cost, payment terms, place, quality, specification, date, quantity and resolve issues that may arise.
• Obtain best credit facilities, terms of payments and profit margins with the manufacturers / suppliers.
• To manage the complete tendering process and consisting of sourcing, evaluating, and awarding.
• Coordinate and manage negotiation meetings between the company and suppliers, and participate in negotiating contract terms, pricing, and payment schedules.
• Periodically prepare and provide status reports to the management team.
• Assist in establishing tendering and contracting policies, procedures and standards, to protect the organization’s rights and best serve the customers.

To source & procure goods and services (primarily in field of Events, Exhibitions, Real Estate, Facilities Management, Venues, Hospitality, F&B, Catering sectors) in accordance with the Departmental Policies & Procedures.
• Handled procurement and contracts for all events & exhibitions related items (graphics / advertising materials / audio visual system / boom-lift / x-ray machines / exhibition carpets / exhibition stands / rental furniture’s / tents / barriers / MDF / generators / shell scheme / rigging / natural and artificial flowers / vehicles / heavy equipment machinery, etc.)
• Experience in facilities management related items (HVAC / electro-mechanical / civil / water proofing / flooring / painting / bollards / fences - based on technical scope of work)
• For engineering stores - all inventory related items (electrical / hardware / stationery / information technology / emergency medical equipment’s / consumables etc.)
• Build and develop relationships with key manufacturers / suppliers and customers in hospitality, advertising / events / exhibitions / engineering / real estate, etc.
• Issue of Request for quotations (RFQ), Request for Proposal (RFP) and the subsequent preparation of Quotation Evaluation Forms based on details provided on approved purchase requisitions.
• Conducting negotiations with the vendors and the issue of purchase orders and blanket purchase order Master Agreements in accordance with Departmental Policies & Procedures.
• Responsible for planning, developing and buying materials, parts, supplies and equipment’s in a timely and cost-effective way; while maintaining appropriate quality standards and specifications.
• Expedite delivery of the goods or commencement of the services as required.
• To use and fully understand the Oracle ERP online system for the receipt of purchase requisitions, uploading of documents, issue of purchase orders and calculation of savings.
• Sourcing suitable vendors for goods and services that may be required for the business units.
• Identifying possible goods & services for approval by Manager and/or Director for including in the portfolio of blanket purchase agreements.
• Liaise closely with business units to ensure that the correct goods and services are provided in terms of cost, payment terms, place, quality, specification, date, quantity and resolve any issues that may arise.
• Escalation of serious issues to P&C senior management and vendor relations. - teamwork and learning from mentors within the senior management of procurement, contracts, vendor relations and quality Management Teams.
• Managing of procurement projects as assigned by managers and/or Head of procurement department which may include being part of a Tender Evaluation Committee (TEC) and compiling the documentation for tender reports for contracts, BPA’s and high value purchase orders.
• Obtain best credit facilities, terms of payments and profit margins with the manufacturers / suppliers.
• Forecasting procurement requirement based on future events & exhibitions.
• To manage the complete tendering process and consisting of sourcing, evaluating and awarding.
• Assist in establishing tendering and contracting policies, procedures and standards, to protect the organization’s rights and best serve the customers.
• Discuss with end users the projects required within the annual plan in order to prepare accordingly.
• Prepare review and communicate contracts and all official correspondences.
• To perform financial evaluations of proposals and submissions base on commercial and technical to determine the most competitive bids within pre-defined general guidelines.
• Represent the department in contractual discussions of contracts & tenders.
• Maintain an updated database of vendors and suppliers for ease of reference at any time as would be required.
• Source the best and most suitable suppliers in the market to ensure quality and cost efficiency.

• Worked as Purchase Officer cum Logistics executive.
• Reporting to Finance Manager & Purchase Manager.
• Working on Citrix Software - Horizon.
• Responsible for all internal departments purchasing activities.
• To issue the LPO’s, GRN’s, Invoices, Stock Transfer, Issuance of reports, etc.
• Purchase includes - Spare parts, Tires, Batteries, Fuel, Oil, Consumables, Promotional Items, Media items, Office supplies, Stationery items, Race wear, Advertising materials, etc.
• To prepare purchase enquiry based on the approved purchase requisition after verifying the inventory levels or stock in hand.
• On the basis of Purchase Requisition, source and evaluate new vendor and maintain approved Suppliers list.
• Negotiate with suppliers on pricing and quality requirements.
• Upon getting different quotes from the suppliers, make a comparison sheet and get approvals and make the LPO for the best price. (If the item is an Asset, we need to make the Cap-ex for the same and get the approvals)
• Ensure all purchase are approved within mandated guidelines, and then faxed to the suppliers for the delivery.
• Manage the delivery of products or items from supplier without delay by regular follow-ups.
• On receivable of delivery of the goods, the invoice & delivery note is send to the accounts for clearance of payment.
• Assist the accounts department to sort out the payment related issues and Auditing.
• To handle the race projects requirement by being a part of the team.
• To handle the logistics part by coordinating with the Air & Sea freight forwarding companies for necessary documentation and paper work to clear the shipments.
• To coordinate with the Freight forwarding companies to get the best prices and to arrange for containers to be send via Sea or Road ways to other GCC countries for race events.
• Ensure proper coordination with Technical team & stores department, meet timely delivery of all packaging and consumable materials.

• Worked as a Purchase and Logistics Assistant.
• To reports to the Chief Operations Officer.
• Worked on ERP system version 2.6, (Knowledge & Experience of ERP).
• To handle purchasing of Spares or Body kits, for all types of vehicles, etc
• To arrange for the Spare parts, locally or from outside UAE.
• To make the LPO’s, GRN’s, Invoices, Material Issue, Control Inventory, etc.
• To coordinate with the Service Advisor and the Foreman for the spare parts.
• To keep up to date inventory records.
• To arrange the storage locations designated for each spare part.
• To make the best deals with the Suppliers & Dealers and get best discounts.
• To open credit facility with other Suppliers or Dealers.
• To handle paint section requirements.
• To coordinate with Suppliers outside UAE via Emails or through calls.
• To arrange for consumables for the workshop.
• To arrange the Tires & Batteries for different vehicles.
• To constantly find new Suppliers in the market and get the best discounts.

• Worked as an Administrative and Logistic Assistant.
• To handle the correspondence with the Manager for the office and logistic department.
• To purchase the Spare parts, Vehicles, Tires, Batteries and make the packing list and proforma invoices for export.
• To prepare and send proforma invoices, packing list, and inquiry orders.
• To handle all the SGS (Societe De’ Generale Survelliance) and Customs inspections independently.
• To prepare all the SGS reports and documents for vehicles, spare parts, tires, batteries, electronic items, etc. before the SGS inspections.
• Arranging and filing the manifest of incoming and outgoing containers and air cargo’s.
• To monitor arrivals of sea / air shipments.
• To keep the track and record of all the items coming in and going out of the warehouse.
• To maintain books and invoices of the items that is in the warehouse.
• To maintain the accounts like petty cash, payment voucher, receipt voucher, cheque books etc.
• To file the import and export documents by feeding the data in MS-Excel.
• To personally go and visit the vehicles spare parts (Toyota, Kia, Nissan, Hyundai, Ford, Mazda, etc), tires, tubes, batteries, etc. dealers and gather the required information and make the best deals.
• Providing and gathering various information regarding tires, vehicles, spare parts, batteries, electronic items, computer accessories, etc.
• Attending calls and responding to emails of different clients, dealers, etc.
• Coordinating with freight forwarders, shipping agents, transporters etc.
• To arrange and handle people brought for loading and unloading works for different shipments like air and sea.