Strategic Manager - HR & Admin
BIMAGE Consulting India Pvt Ltd
Total years of experience :21 years, 9 Months
Handling end to end HR & Admin functions and reporting to Stakeholders, Directors & CMD.
➢ Reviewing, developing and implementing salary structure and compensation package,
➢ Implementing HR policies and procedures in line with the business goals,
➢ Finalizing the payroll, looking after employee welfare & benefits and managing leave administration,
➢ Overseeing the full recruitment cycle, in particular contract preparation,
➢ Providing specialist information and guidance to employees and managers on HR policy and practice and employment law,
➢ Ensure all day-to-day activities at site offices are not hindered due to any issues,
➢ Promoting equality and diversity in the recruitment process,
➢ Managing pay-roll operations,
➢ Assisting with day-to-day HR related questions,
➢ Planning, and delivering, training, including inductions for new staff,
➢ Sourcing CV’s through online recruitment, media, referrals, etc,
➢ Bridging the gap between management and employees,
➢ Evaluating & Scoring CV’s to ensure that they match the benchmark criteria,
➢ Ensuring all employees adhere to the leave policy of the organization as well as client.
➢ Developing trust relationships with a portfolio of major clients to ensure they do not turn to competition by acquiring a thorough understanding of key customer needs and requirements & expanding the relationships with existing customers by continuously proposing products that meet their objective
➢ Play an integral part in generating new leads that will turn into long-lasting relationships; take responsibility for the effective on-boarding of new customers
➢ Ensuring the correct products and services are delivered to customers in a timely manner
➢ Serve as the link of communication between key clients and internal teams & resolve any issues faced by them and deal with complaints to maintain trust.
➢ Formulating and implementing office policies, establishing standards and procedures, organizing office operations and procedures, preparing time sheets, reviewing purchase requisitions, controlling
correspondence, liaising with other government agencies, organizations and groups, maintaining office equipment, etc,
➢ Assigning and monitoring clerical and secretarial functions, recruiting and selecting office staff,
supervising staff, evaluating staff performance, coaching and disciplining staff, etc,
➢ Following the government filing systems, ensure filing systems are maintained and up to date, ensuring protection and security of files and records, ensuring effective transfer of files and records, transferring and disposal of records according to retention schedules and policies, ensuring personnel files are up to
date and secured, etc,
➢ Planning and implementing office systems, layout and equipment procurement, maintaining inventory, checking stock to determine inventory levels, anticipating needed supplies, verifying receipt of supply, etc.
➢ Planning and organizing recruitment drive in support of manpower needs through standard recruitment process - such as offsite recruitment, media, referrals, etc,
➢ Ensuring all employees adhere to their KRAs as per performance management systems and yearly PMS review & approval,
➢ Working closely with the safety officer to develop safety training programs for staff,
➢ Reviewing, developing and implementing salary structure and compensation package,
➢ Formulate and implement HR policies and procedures in line with the company’s business goals,
➢ Overseeing the payroll, employee welfare, benefits and leave administration,
➢ Providing solutions to HR staff on any problems encounter during their course of work,
➢ Addressing any HR issues in the office as well as off sites - disciplinary actions, disputes, addressing
grievances and others. Being the bridge between Management and employees - communicating and building rapport with employees,
➢ Drafting letters, memorandums, policies and creation of HR forms,
➢ Overseeing company’s general insurance including vehicle & other insurance,
➢ Assisting in the administering ISO certification, re-certification and internal & surveillance audits, risk management certification and safety policy and practices,
➢ Overseeing vehicle assets management, facilities management, etc,
➢ Floating Tenders for procuring various services and Supervising the AMC’s, negotiating pricing, resolving issues with vendors, etc.
➢ Conducting recruitment drives for various positions at multiple office locations,
➢ Creating job role & description across all levels,
➢ Preparing and imparting induction & orientation kits for new employees,
➢ Developing Training Plan and Training Calendar for the employees for the phase wise development of Training Modules and continuous process of Capacity Building,
➢ Performing Annual Performance Appraisal of the employees,
➢ Drafting and implementing policies & procedures related to Compensation, Transfer, Promotion, Interns, Consultants, Grievance Redressal, etc,
➢ Advising senior management on the legal risks of any HR decisions,
➢ Creating a uniform and comprehensive HR Policy by the development of Human Resource, Capacity Building and Performance Appraisal & Incentive Manual,
➢ Administrative Support: provision of adequate human resource, office utilities, logistics, facilities
maintenance, tackling all disciplinary issues with suitable action, conduct of timely meetings, vendor management, issuing of necessary orders, circulars & notices, etc,
➢ Ensuring maintenance of company records (Certificate of Incorporation, MOA, AOA, Share Certificates, Board Meeting Minutes), chronological records with segregation and grading of top priority correspondences, classification of files, documentation, archives, etc,
➢ Laisioning with Govt. Departments and other state level agencies when required.
➢ Providing facilities to employees and management of office infrastructure and its maintenance,
➢ Effective liaising with various outside agencies (Govt./semi Govt./service providers) for better services and related legal requirements,
➢ Providing maintenance of the office and other building management services, controlling various facility management services & handling legal requirements pertaining to infrastructure and facility management,
➢ Coordinating with various agencies for hiring services viz., housekeeping, AC maintenance, water supply, etc,
➢ Assisting department heads in designing/procuring equipment and facilities that minimize occupational hazards,
➢ Developing and coordinating training programs and training material to promote safe working practices and safety awareness,
➢ Handling inventory of variety of office equipment including computers, copiers, fax machines and general office supplies,
➢ Supervising various facility services like housing, transport & maintenance of fleet of cars & staff buses and keeping up to date record about maintenance, fuel, insurance etc,
➢ Managing the recruitment process & ensuring that candidate/s profile is in line with business requirement. Posting about vacancies, assessing applications, interviewing candidate, .
➢ Managing the orientation of new employees, processing probationary reviews, employee evaluations and terminations.
Assisting the Deputy Manager - HR & Admin in below activities -
➢ Providing facilities to employees and management of office infrastructure and its maintenance,
➢ Effective liaising with various outside agencies (Govt./semi Govt./service providers) for better services and related legal requirements,
➢ Providing maintenance of the office and other building management services, controlling various facility management services & handling legal requirements pertaining to infrastructure and facility management,
➢ Coordinating with various agencies for hiring services viz., housekeeping, AC maintenance, water supply, etc,
➢ Assisting department heads in designing/procuring equipment and facilities that minimize occupational hazards,
➢ Coordinating training programs and training material to promote safe working practices and safety awareness,
➢ Handling inventory of variety of office equipment including computers, copiers, fax machines and general office supplies,
➢ Handling various facility services like housing, transport & maintenance of fleet of cars & staff buses and keeping up to date record about maintenance, fuel, insurance etc,
➢ Handling the recruitment process & ensuring that candidate/s profile is in line with business requirement. Posting about vacancies, assessing applications, interviewing candidate, .
➢ Coordinating the orientation of new employees, processing probationary reviews, employee evaluations and terminations.
Completed Master’s in Business Administration with specialization in Human Resource Management from National Institute of Management, Mumbai
Completed Bachelor's degree in Commerce with specialization in Accounting & Auditing
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