Purchase Officer
OSMAK ENGINEERING & CONTRACTING LLC
Total years of experience :15 years, 3 Months
Proactively delivers exceptional supports and updates departments concerned regarding procurement material status.
Effectively manages and handles the receiving of requisitions from concerned department, pricing and submission to Purchase Manager after forwarding to Cost Controller for final approval.
Expertly generates purchase orders through confirming specifications and price, gets recommendations from suppliers for substitute items and approves from commandeering department.
Introduces purchased items by promoting orders to suppliers, monitors/expedites orders, and executes overall regular purchasing obligations.
Helps in the preparation and process of purchase orders and ensure documents are accordance with company policies and procedures.
Examines vendor invoices and crosschecks for the quantity received according to the issued purchase order.
Supervises and monitors delivery process of different items, concerning suppliers to confirm that items do not run out of stock and all items are delivered to site or store on time.
Successfully decides over all disputes and claims with vendors and suppliers in a highly effective manner.
Constantly plans and handles materials and product inventory levels to ensure all supplier information is accurate and accessible through sorting and filing document.
Key Accomplishments:
Verifies Purchase requisitions through comparing items requested to master list, clarifying unclear items, and commending alternatives as well as updates purchasing records data and pricing in the system.
Expertly confirms that overall purchasing and administrative works are completed on time, and ensures the product cost, quality and accessibility are according to the standard before purchasing.
Constantly supervises, improves and ensures supplier performance, according to Quality, Health, Safety, and Environment (QHSE) procedure and compliance.
Examines past due Purchase Order (PO) reports and contact suppliers to report and address overdue Purchase Order (POs).
Key Deliverables:
Preparing Submittals, Request for Information (RFI) and Request for Approval (RFA).
Procuring after ABC analysis for repetitive purchase, cost benefit analysis & value engineering.
Overseeing rate contracts for regular purchase, vendor development for various projects.
Reviewing and evaluating suppliers, vendors or sub-contractors proposals and using effective methods to compare prices and obtain the materials required for the execution of the project at the required time and quality.
Developing long-term partnerships with local & foreign suppliers; managing day-to-day supplier performance to ensure meeting of service, cost, delivery and quality norms.
Following up with suppliers regarding enquiries to get quotation /order confirmation, delivery, schedule.
Liaise with the approved suppliers and vendors for competitive quotes
Negotiating with suppliers for the best price, quality and delivery time.
Preparation of purchase orders
Follow up short fall in quality and quantity of received material as per order. Searching for new supplier through net for better price and quality.
Initiating the payment process
Maintain and update purchase records/file in a proper way to have easy access.
Assisting the purchase manager to do supplier and vendor evaluation
Arranging Credit facility from new suppliers