Document Controller / Project Administrator
Nexans
Total years of experience :23 years, 5 Months
Project Related functions:
Worked in Various Kahramaa Projects GTC 05/ GTC57/ GTC124/ GTC142I/ GTC142D / GTC318 A & GTC318B
•Responsible for archiving all commercial and technical documents for the company. Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation.
•Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
•Managing submittals of drawings and engineering documents to the client, and communicating the approvals / suggested modifications from the client to the respective subcontractors and other departments. Upload of submittals through EDMS systems of the client.
•Project Documentation, including filing of all project documents (hard and soft copies), maintaining updated records of all approved documents and drawings, preparation of “Operation & Maintenance Manual” and “As Built Reports”.
•Input document data into the standard registers ensuring that the information is accurate and up to date.
•Generate the various document control reports as required.
•Ensuring regulatory procedures and changes are followed.
HR & Administration Functions: Provides administrative support to the Project Manager.
•Prepares reports, presentations, memorandums, proposals and correspondence.
•Assigns jobs and duties to office staff as needed
•Monitors office operations.
•Schedules appointments and meetings for executives and upper level staff.
•Manages staff schedules.
•Supervises all administrative personnel.
Shipping Functions: Coordinating with Central Shipping system for delivery of project inventory, and liaison with local and origin forwarding companies for on time delivery and clearance of goods from port of entries.
Outbound Shipments :
•Arrange shipment in accordance with customers' instructions upon receiving invoice, purchase order, purchase work order.
•Plan container stuffing and book container, cargo space with Carrier/Forwarder.
•Preparation of Shipping Invoices, Packing List, Certificates of Origin.
•Updating of system with the shipment details and preparation of Bills of Lading, Manifest.
•Submission of export Cargo manifest to Carrier / Port.
•Provide sailing schedule to Customer Service Department and/or Customers.
•Update the Shipping line system with the shipment details and Dispatch shipping documents to relevant parties.
•Prepare Cost Sheet for Superior's approval.
Inbound Shipments :
•Obtain complete inbound documents required for cargo clearance from Carrier/Forwarder/Customer.
•Monitor vessel arrival and coordinate with port operator on the clearance of the shipment.
•Update the system with cargo arrival and preparation of import manifest.
•Prepare Receiving instructions and advise customer on shipment and delivery details.
•Preparation of Delivery order and Container release letter.
All Secretarial jobs in the company
Project documentation and Secretarial related Work