Administrative Assistant , Assistant Manager
G.Vincenti & sons
Total years of experience :9 years, 11 Months
Control of salesmen is the process of establishing the standards of performance for the salesmen, measuring their performance, interpreting it and taking corrective actions, wherever necessary, so as to improve their performance.
Managing daily routing with the salesmen in beirut, zahle, saida and tripoli and checking their daily Pin report with the GPS to make sure they work full time .
Responsible for all regions and making sure to sign all their orders by the company owner and checking them daily for avoiding any mistakes and to ensure that the required orders are completed .
Open a new client code when all his legal paper are ready and checking to which salesman need to visit him weekly and putting the code on his routing, pin report, system or to close a client code after sending a manager to to check that the close is already closed
Checking the clients balance to make sure not to invoice to anyone that has exceed his credit limit and days .
Sending a legal warning to the clients who stopped paying for us.
Preparing Credit Notes, Debit Notes, Discount and Ecriture Comptable and sign them from the Company owner before giving them to the accounting .
Taking orders from Hicart and Toters from their website, contacting with clients, invoicing their orders, making their monthly percentage and make sure the delivery is coming .
Sending Quotations, Statement Of Account, Returns, Invoices for the clients .
Answering all the phone calls for asking about our products or to send them a Cash Van to help them more .
Reviewing the monthly inventory for Cash vans.
Deducting from the Salary for every Salesmen who fails to perform his duties .
Cheking the daily Salesmen Pin Report reviewed it and match it with GPS to make sure all the Pins are punching it and out in the Stores .
Preparing monthly analysis Sales .
Liquidated a client code until we fix the client issue
- Invoicing, Warehouse Transfers, Statement of Account.
- Stock Control, Sales Reports Preparation, Price List Update.
- Following up on New Orders, and Communicating with Suppliers.
- Answering Phone Calls, Assisting Clients, and Taking New Orders.
- Handling Incoming Shipments and Coordinating with Customs Clearing Agent, Shipping Lines.
- Filing of all sales related documents.
- Coordinating with warehouse team.
- Reconciliation of Customers Accounts.
- Preparing Statements of Accounts.
- Preparing Receipts Books.
- Purchase of Office Supplies.
- Dealing with Insurance Companies
Coordinate with our team on all Inspections in Beirut & Tripoli .
Handle all Inspection Reports.
Monitor Ports Traffics & Handle motor vessels arriving at Beirut & Tripoli Ports.
Follow up with our clients.
Liaise between our office in Lebanon & Various Cotecna branches in different countries for schedule inspection date, choosing if inspection is remote or physical, inspection result, sending all needed papers to issue the needed Certificate .
Follow up with our employees at Port about discharging, sealing, unsealing, draft survey, discharged quantity, weight bridge, berthing, quays, goods, outturn, shortage, surplus .
Update our client with every single report needed and details about their vessel on Ports.
Issuing Invoices, receipt for our clients, Geneva, Dubai, Egypt .
Still have one year until graduation .