Admin/Leasing Coordinator
Middle East Real Estate
Total years of experience :10 years, 6 Months
Maintains all the facilities in the building including, security,
housekeeping or anything else which comes under the property.
Handling and processing all the renewals of flats in a building.
Sending emails and making phone calls with regards to tenant’s flats and shops.
Provides excellent customer service to all existing and new tenants or clients.
Promptly reports any concerns or issues to the management about the status of each and every building.
Preparing, scanning, and filing tenancy contracts and other documents
Organize and coordinates with the managers of each and every departments.
Performing administrative and secretarial tasks
Keeping computerized and hard-copies records for the company’s future references
Other duties assigned by the Marketing Manager or the Chairman
Welcome visitors by greeting them, in person or on the telephone.
Receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to
appropriate party.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies;
placing and expediting orders for supplies; verifying receipt of supplies.
Receives data, stamps and distributes incoming mail.
Distributes purchase requisitions in numerical order to appropriate office staff.
Accurately maintains a variety of logs and files.
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data,
or graphics.
Maintains customer confidence and protects operations by keeping information confidential. Keep
equipment operational by following manufacturer instructions and established procedures. Secure
information by completing database backups.
Provide historical reference by utilizing, filing and retrieving systems.
Interview prospective high end client Accompany
clients to property site
Discuss conditions of sale, and draw up real estate contracts. Targets the
assigned quota monthly
Follow ups and calls the client when needed
Presents the project to the client/ buyer in actual or thru visuals
Promote sales of properties through ads, open houses, & participation in multiple listing services
Doing some after sales services for the strong relationship with the client
Act as back-up to Manager in performing business operations duties.
Provide support to Operations manager as and when required. Update
internal operation procedures document as needed.
Coordinate with Operations Manager to schedule team meetings and to provide follow-ups. Support
the Operations Manager in managing and resolving operational issues.
Work with Operations Manager to provide excellent results.
Distribute minutes of meeting to the operations team.
Sort and distribute mails and faxes to respective personnel.
Store, file and retrieve corporate documents and reports as and when needed.
Handling & guiding warehousemen & production workers; keeping & recording their daily time card and
schedules.
Order, store and organize all office supplies.
Manage incoming and outgoing letters and packages. Perform
general office administrative and clerical duties. Manage all
office orders on regular basis.
Maintain logs and spreadsheets for all office activities.
BS Business Administration major in Marketing Management