Gerlie Pelingon

• Executive Support: Execute high-level administrative and secretarial support for the
Department Director and Program Managers, handling confidential memos, corporate
correspondence, and strategic communications.
• Information Management: Administer the departmental SharePoint repository; oversee
the secure uploading, indexing, and quality control of digital assets to ensure total data
integrity.
• Compliance Reporting: Consolidate, audit, and submit daily, weekly, and monthly
Contract Data Requirements List (CDRL) reports under strict deadlines.
• Database Administration: Supervise personnel status tracking within the HCAM
system, maintaining precise accountability records and compiling daily status briefings
for executive leadership.
• Regulatory Logistics: Audit transportation services and operational documentation to
guarantee 100% compliance with LOGCAP V policies and guidelines.

• Office Operations: Delivered comprehensive administrative backing to ensure
seamless day-to-day office functionality, drafting executive summaries and technical
reports.
• System Modernization: Spearheaded the reorganization of the department’s electronic
and physical filing systems, significantly reducing document retrieval times and
improving data security.
• CDRL Management: Managed the daily consolidation, validation, and submission of
critical contract reports while keeping personnel databases flawlessly updated in the
KBOSSS system.
• Financial & Logistical Support: Facilitated routine bookkeeping tasks, optimized
complex executive calendars, and drafted detailed transit and logistical reports.

• Sales Administration: Directed administrative workflows for the corporate sales
division, generating precise commercial invoices, formal quotes, and delivery
documentation for high-value B2B accounts.
• Data Analytics: Formulated and updated key sales performance metrics, corporate
forecasts, and tracking models to assist leadership in strategic planning.
• Financial Control: Partnered with the central cash office to reconcile department-wide
transactions and process complex corporate client payments.
• Workforce Scheduling: Administered staff rosters, leave tracking, and attendance
records for the entire department to ensure optimal operational coverage.

• Front-Office Management: Managed front-desk administration for the Australian
Defense Force medical clinic, including patient intake, electronic medical records (EMR)
management, and policy compliance.
• Confidentiality: Enforced strict data privacy standards while updating, archiving, and
processing sensitive medical documentation.
• Communications Hub: Served as the central point of contact for clinic correspondence,
efficiently routing emergency calls, managing schedules, and distributing laboratory results.

• Secretarial Support: Provided essential secretarial backing to the executive team,
including drafting formal letters and optimizing the corporate filing architecture.
• Project Documentation: Maintained rigorous quality control over blueprints, technical
drawings, and contract specifications, ensuring all documentation was up to date.
• Stakeholder Liaison: Acted as a key administrative bridge between clients, project
management offices, and external contractors to foster seamless workflow integration.