Global Lead Buyer
CPL Aromas
Total years of experience :15 years, 7 Months
• Directed cross-functional teams across 7 manufacturing locations, optimizing procurement processes, overseeing supplier performance, and implementing global best practices.
• Played a pivotal role in the seamless migration from AX to D365, ensuring smooth procurement operations across multiple locations.
• Supported multiple divisions during staff shortages, reporting directly to the Global Purchase Director, while maintaining a strong focus on delivering exceptional customer service.
• Mentored junior procurement team members to support their professional development and growth.
• Initiated and managed strategic procurement for the entire group, optimizing purchasing processes and enhancing cost-effective buying strategies.
• Executed a global supplier consolidation program, reducing the supplier base by 20% while achieving substantial cost savings without disrupting supply.
• Implemented proactive inventory management, reducing aging stocks by 29% across 7 locations in 8 months.
• Achieved a 20% cost reduction in intercompany raw material purchases from the UK head office, thereby enhancing supply chain efficiency.
• Assisted in correcting D365/AX parameters like Safety stocks, lead time etc across locations for accurate data and system functionality.
• Collaborated with the IT team to enhance Power BI reporting, improving data visualizations for informed decision-making in procurement.
• Procured raw materials and drums daily, analyzing AX Dynamics buying messages.
• Managed a portfolio of 1400+ raw materials, including chemicals and natural oils.
• Obtained CITES and Precursor permits from MOH for importing restricted materials into UAE.
• Provided daily reports to the sales team on raw material ETA's to mitigate shortages.
• Maintained optimal stock availability with minimal lead times and safety stocks, preventing stockouts.
• Addressed supplier failures, material rejections, and NCR returns, liaising for Credit Notes when needed.
• Reported directly to the Operation Manager, delivering comprehensive updates on purchasing activities.
• Managed incoming shipment documents for customs clearance, preparing HS code report, tracking ETAs to avoid storage charges.
• Attended industry trade shows, supported new product introductions, and worked closely with perfumers.
• Supported master supplier agreement renewals, providing accurate demand forecasts.
• Monitored AX Dynamics inventory levels and parameters to uphold data accuracy and system functionality.
• Processed IT purchase orders, ensuring smooth coordination with suppliers for on-time delivery.
• Handled RFQs in various formats and conducted stock checks for IT-related items.
• Procured IT equipment, software, and services for the organization.
• Generated system-based quotations and managed contract negotiations with vendors.
• Coordinated order fulfillment with the warehouse via the ERP system.
• Managed quotation, order, and invoice processing specifically for ships' IT supplies.
• Led weekly team meetings to update on project progress.
• Oversaw project documentation and resource allocation.
• Maintained comprehensive IT documentation for contracts and projects.
• Reported directly to the IT Manager, providing regular operational and project status updates.
• Generating SKUs for HP products using various tools and files to assign unique identification codes to different product variations.
• Validating the configuration given by customers for Desktops. Notebooks, Workstation.
• Uploading the configuration components in Database (Black Box File) and testing configuration.
• Releasing SKU in SAP 710 to the corresponding factory worldwide
• Collaborate in team meetings, handle customer inquiries via phone/email, report to the project manager and train new team members efficiently.
• Processed purchase orders and managed extensive SKU inventory across 20+ cosmetic and perfumery brands for four group companies.
• Implemented customer contracts, released inventory, and maintained accurate stock records in the system.
• Liaised with suppliers for credit notes on shortages/damaged goods, ensuring timely follow-ups.
• Provided regular customer updates on upcoming shipments and proficiently managed inventory.
• Proficient in BAAN and WMS systems, ensuring effective product supply planning and timely deliveries.
• Reported directly to the Department Manager.
• Handling inbound, outbound shipment and custom documentation
• Coordinating with freight forwarders and shipping line for incoming and outgoing shipments
• Reporting to the Operations Manager.
Inbound Shipments
• Processing with shipping lines (APL, NYK, MOL, OOCL etc.) to obtain the DO (Delivery Order)
• Port processing and clearance
• Customs processing - creating the Bill of Entry
• Arranging for transportation - containers/LCL cargo to our warehouse
• Keeping track of the unstuffing/unloading of cargo in the warehouse
• Maintaining details of the put away and storage of cargo arrived
• Inventory management
Outbound Shipments
• Processing the sales order received from the customer
• Keeping track of the picking and packing taking place in the warehouse
• Order customization and Localization of products
• Preparing documents for the destination (Delivery Advice (DA), Custom Invoices, Packing Lists, and HS Code Forms etc).
• Arranging for transportation of the goods to their respective destinations. For example, container stuffing, local delivery
• Arranging for the freight - sea, land, air & documentation. Communicating with partners in air freight and sea freight (DHL, FAST, Total Freight, Airlink Intl’, Nippon Express, Danzas etc).
• Port and customs processing to produce the exit bill for the cargo.
Documentation
• Processing e-mirsal and e-clearance of inbound and outbound documents using www.dubaitrade.ae
• Applying for Chamber using www.dcci.ae
• All operations and data maintained using the Warehouse Management System (WMS) software.
• Trouble shooting on error codes relating to various operating systems like desktop windows, Apple Mac, Win NT
• Trouble shooting of DSL line Connections. Trouble shooting of Systems Related and Hardware Related issues, Configuration of Modems, Network Components and Dialers.
• Trouble shooting on various Browsers like Internet Explorer, Netscape Navigator, Eudora and Opera. Trouble shooting on mail clients like Outlook Express, Ms-outlook
• Working Experience of eCRM - Clarify. Responsible for conducting Training and taking Technical solution for new entrants into the company. Monitor the Net Speed for DSL connection
of eCRM - Clarify. Responsible for conducting Training and taking Technical solution for new entrants into the company. Monitor the Net Speed for DSL connection