HR Executive
KTL offshore Middle East FZC
مجموع سنوات الخبرة :9 years, 8 أشهر
Job Profile:
Provided support on the full spectrum of HR functions in Middle East office.
Staffing:
• Short listing resumes and Coordinate with concerned department Managers for scheduling interviews.
• Issuing offer letter to the selected candidates.
• Managing on boarding and conducting HR Induction for new joiners.
Payroll:
• Generate Daily attendance report to head office.
• Submit data on Middle East Payroll and overtime pay to head office.
• Responsible for employees’ leave salary arrangement.
• Coordinate with Singapore HR and Accounts Officer (ME) for Payroll process.
Administration:
• Responsible for Company license renewal etc.
• Process employment visa and contracts of employees.
• Taking care of all new and renewal of insurance such as Medical Insurance, Workmen Compensation, Plant & Machinery, Vehicle insurance, Public Liability insurance etc.
• Ensure staff apartments are renewed within the specified budget upon timely approval from the Management.
• Act as a key person for coordinating with Hamriyah Free zone Authority.
Resignation/Termination:
• Handle Resignation/Termination of employees.
• Prepare final settlement and arrange visa cancellation.
• Conduct Exit Interviews.
Other Responsibilities:
• Ensure employees’ grievances are handled and sorted out as per company procedure.
• Maintain accurate records of the employees.
• Compile updated job descriptions.
• Prepare all internal, external letters, Memo etc.
• Provide requisite reports to HR Manager/ME Accounts
• Coordinate with HSE & QMS team during HFZA Inspection.
Staffing:
• Maintain and update annual manpower requirement data sheet
• Develop job description in consensus with HR Manager and Line Manager.
• As per requirement post advertisement of vacancies in Newspaper.
• Source suitable resumes from internal database, recruitment consultants, employee referrals, networking etc.
• Obtain feedback for the sourced resumes from HR Manager and Line Manager.
• Schedule interviews and conduct aptitude test for shortlisted candidates.
Joining Formalities:
• Issue offer letter to selected candidates
• Prepare Personnel file of the selected candidate
• Apply selected candidate’s employment visa.
• Make necessary arrangements to get the new employees on board.
• For overseas candidate arrange tickets, airport pick up and staff accommodation.
• Notify reporting date of the new employee to Training, QMS, HSE, IT, Accounts and functional department.
• Coordinate with IT department for arranging workstation, email id and prepaid SIM cards for the new employee.
• Coordinate with Training department for scheduling new employee’s induction plan.
• Notify everyone in the organization by email about new employee’s arrival.
• Create master in ERP by capturing employee’s personal detail and upload personal documents in Database Management System.
• Issue access card to new employees
• Arrange salary advance to new employees
• Liaise with Banks/Exchange House to open payroll accounts for employees and update payroll account details in ERP
Employee document management:
• Apply/renew employee documents such as residence visa, work permit, employment agreement and EID. (Dubai, Abu Dhabi, Sharjah, Fujairah, Hamriyah)
Employee Transfer:
• Collaborate with overseas PROs/Recruitment firms for Saudi/Qatar/Oman/Kuwait/Bahrain visa stamping
• Arrange tickets, airport pick up and staff accommodation
• Update organization details in ERP
Exit management:
• Arrange visa and labour card cancellation for resigned/terminated employees.
• Ensure to collect Clearance certificate, Exit Interview Form, EID, Medical Insurance card, training certificate, port passes, and payroll account closure form of resigned/terminated staff.
• Ticket booking for resigned/terminated employees.
Documentation:
• Prepare Service Purchase Requisition, Local/Overseas Purchase Requisition and Service Confirmation Note in ERP for tickets booked, placement fee etc.
• Update employee’s personal details/documents in ERP and in respective personnel file ( Renewed Passport/Labour Card/Visa/EID)
Others responsibilities:
• Promptly respond to employee queries in a professional manner
• Draft Circulars and Memos
• Draft letter as per employee’s request / as per company requirement (NOC-Driving License, Internet connection, Salary Certificate, Salary Transfer Letter, Appointment Confirmation, Promotion, Relieving Letter and Termination Letter etc.)
• Maintain Organization Chart
• Work in line with QMS & HSE officer and support in ISO documentation for HR
• Forecast HR department’s budget
• Provide relevant reports to HR Manager/Line Manager on offer/visa/new hire status.
• Collaborate with Company PROs for applying new employment visa/renewing residence visa, work permit, employment contract, EID etc.
• Liaise with Operation Managers of Saudi Arabia, Bahrain, Oman, Qatar, Kuwait & India.
• Provided a draft on Recruitment Policy of the Organization
• Issue offer letters, give induction and handle joining formalities of new employees
• Apply, renew and cancel employment visas, labour cards, labour agreements for Dubai, Abu Dhabi, Sharjah, Hamriyah and Fujairah
• Apply visit visas for Kazkhstan, Oman and visa stamping for Saudi Arabia
• Apply / renew/ cancel port passes for Jebel Ali, Sharjah, Hamriyah, Oil field security pass, Naval pass and Seaman's book
• Renew Company documents such as Trade License, Chamber of Commerce, Immigration card and Tenancy contracts
• Facilitate in opening employee payroll account and issue employee ID card
• Company Vehicle Maintenance
• Responsible for repair and maintenance of Staff accommodation and Office Space
• Support HSE activities
• Compile Job profiles and KPIs of employees
• Update employee details in ERP and personnel files
• Assist HR Manager in sourcing resumes, scheduling interviews and conducting aptitude test for candidates
• Prepare Circulars and Memos as per Manager's instruction
• Budgeting and Petty Cash Management.
• Actively participated in preparing grading structure and conducting survey on employee engagement.
25th April 2005- 30th April 2009 - People Smart Consultants Ltd., Nungambakkam, Chennai: (H.O.-Bangalore); PSCL provides services across IT, ITES, Financial Services, Non IT such as Manufacturing/FMCG etc. It has centres in Bangalore and Hyderabad.
Designation- Team Leader (Joined as an Associate Consultant)
Reported to the CEO in Bangalore
Job assignment- Focused on Middle and Senior Level Placements in NON-IT/ITES Industries
Job Profile:
Obtained requirements from clients and assigned it to my team members
Prepared JD for respective positions.(As and when required)
Posted Ad on the subscribed Job Portals for the specified requirement
Identified suitable candidates through various sources such as internal database, references, job portals, head hunting, networking etc.
Assessed the candidature of the applicants
Conducted Preliminary interview
Coordinated with Client and Candidate for scheduling interviews
Obtained feedback from respective clients
Facilitated Client and candidates in fulfilling their requirements
Raised Invoice and followed up with the Client for payment collection
Updated resume database
Regular practice of Industry / Company Research
Guided my team members, motivated them to work towards individual &team target
Maintained Documents such as Client Requirement Summary, Position Tracking Sheet, Candidate Tracking Sheet (Quality process)
Prepared Reports- Daily Activity Plan & Review, Weekly Activity Plan & Report to our Internal HR in Bangalore.
Client Meeting/Relationship Management
Identified prospective clients
Conducted Interviews for Internal Requirement
Conducted Induction programme for new joinees
Member of QualityTeam-Involved in auditing the documents maintained by the centre.
Attended Monthly/ Half Yearly/ Annual meet at Bangalore
Had the privilege to visit Bangkok and Pattaya during LT Meet in May 2008
M.O.P Vaishnav College for Women, Nungambakkam affiliated to Madras University