Talent Acquisition Officer
A To Z Services Group
مجموع سنوات الخبرة :15 years, 2 أشهر
1. Manage the entire recruitment process managing both internal and external stakeholders from development of job descriptions with hiring managers, writing and placing adverts, building preferred supplier lists, shortlisting, interviewing, managing the offer and completing associated administrative tasks.
2. Conduct background check, analyze the candidate’s experience and educational background against the certificates provided, and prepare employment Job Offer as per the existing salary structure; negotiate if necessary; and arrange the required documents for change of sponsorship (local) or visa issuance after the candidate’s acceptance; maintain an updated database of all new hires for ease of reference and tracking.
1. Organizational Development
• Formulate and/or update HR Policies and Procedures and
Disciplinary Guidelines in coordination with the HR Manager and
facilitate the deliberation process for approval for
implementation.
• Prepares, review and update Job Descriptions and Job Designs
• Prepare, review, and update the Organizational Chart.
• Prepare, review and update Performance Review across the
organization.
• Prepare manpower planning and/or manpower look ahead in
the entire organization and develop strategic recruitment plan.
• Administer the manpower allocation according to work location
of skilled & non-skilled employees.
• Conducts internal HR Audit process regularly to ensure the
compliance is achieved.
• Monitor and analyze Probation Evaluation of new joiners.
• Gather and analyze data to generate the HR Management
Report for the Management Meeting
2. Talent Acquisition
• Manage the entire recruitment process managing both internal
and external stakeholders from development of job descriptions
with hiring managers, writing, and placing adverts, building
preferred supplier lists, shortlisting, interviewing, managing the
offer and completing associated administrative tasks.
• Conduct background check, analyze the candidate’s
experience and educational background against the
certificates provided, and prepare employment Job Offer as per
the existing salary structure; negotiate if necessary; and arrange
the required documents for change of sponsorship (local) or visa
issuance after the candidate’s acceptance; maintain an
updated database of all new hires for ease of reference and
tracking.
• Provide on-going recruitment details (e.g., visa processing,
expected arrival, and balance from the required manpower) to the Planning Department to serve as a vital information in the
preparation of Manpower Look-Ahead
• Conduct headhunting; review CVs and pertinent documents; shortlist applicants; conduct phone interview and verify details in the CV, salary expectation, visa status, availability, and authorization to work in Qatar; and maintain candidate pooling or Applicant Tracking System to for existing and future requirements
• Conduct background check, analyze the candidate’s experience and educational background against the certificates provided, and prepare employment Job Offer as per the existing salary structure; negotiate if necessary; and arrange the required documents for change of sponsorship (local) or visa issuance after the candidate’s acceptance; maintain an updated database of all new hires for ease of reference and tracking.
• Coordinate with the Personnel and Administration staff for visa approvals as per approved requirements; follow up of Visa Application / transfer of sponsorship for selected new hire; airport pick-up; transfer of sponsorship for new hire; cancellation of unsuccessful new hires; and other legal / immigration requirements for new hire
• Work closely with the outsourcing agencies in serving the demanded manpower, pooling of qualified candidates, shortlisting, coordinating for overseas interview, arranging the interview of the delegates, processing of selected applicants’ documents for visa, arranging for their mobilization, and participation in the demobilization of workers who are unsatisfactory, medically unfit or with violation during the probation period; and assess their performance on the above activities in order to serve as basis to retain or revoke their contract
• Provide on-going recruitment details (e.g., visa processing, expected arrival, and balance from the required manpower) to the Planning Department to serve as a vital information in the preparation of Manpower Look-Ahead
1. Organizational Development
• Formulate and/or update HR Policies and Procedures and
Disciplinary Guidelines in coordination with the HR Manager and
facilitate the deliberation process for approval for
implementation.
• Prepares, review and update Job Descriptions and Job Designs
• Prepare, review, and update the Organizational Chart.
• Prepare, review and update Performance Review across the
organization.
• Prepare manpower planning and/or manpower look ahead in
the entire organization and develop strategic recruitment plan.
• Administer the manpower allocation according to work location
of skilled & non-skilled employees.
• Conducts internal HR Audit process regularly to ensure the
compliance is achieved.
• Monitor and analyze Probation Evaluation of new joiners.
• Gather and analyze data to generate the HR Management
Report for the Management Meeting
2. Talent Acquisition
• Manage the entire recruitment process managing both internal
and external stakeholders from development of job descriptions
with hiring managers, writing, and placing adverts, building
preferred supplier lists, shortlisting, interviewing, managing the
offer and completing associated administrative tasks.
• Conduct background check, analyze the candidate’s
experience and educational background against the
certificates provided, and prepare employment Job Offer as per
the existing salary structure; negotiate if necessary; and arrange
the required documents for change of sponsorship (local) or visa
issuance after the candidate’s acceptance; maintain an
updated database of all new hires for ease of reference and
tracking.
• Provide on-going recruitment details (e.g., visa processing,
expected arrival, and balance from the required manpower) to the Planning Department to serve as a vital information in the
preparation of Manpower Look-Ahead
• Team Lead in the establishment, implementation and monitoring of the Integrated Management System (IMS) for three companies - Jefferson International Trading and Contracting (JITC), Al Jaber Structural Protection (AJSPC), and Harrison Coating Solutions (HCS)
• Prepare and review policies, procedures, forms, risk assessment along with the Department Managers / Project Managers for the three companies
• Provide orientation, training and presentations in the area of the Integrated Management System to implement the continuous improvement programs of the company
• Assist Departments and Project Sites if there are issues needed to be addressed, particularly in the compliance of the Integrated Management System, like clarification or assistance in the resolution of non-conformities (corrective and preventive actions), as well as to the opportunities for improvement
• Execute the internal audit program of the company (Departments and Project Sites) with regards to Quality, Health, Safety and Environment Management System;
• Leads the Management Review for the three companies to discuss the over-all progress of the implementation and the initiatives implemented through the year
• Team Lead during the certification and re-certification process for the three companies during the external audit.
• Analyze audit findings and provide recommendation for continual improvement; analysis is done by interpreting the ISO clauses to identify the weak areas which needs improvement
ACHIEVEMENTS HIGHLIGHTS
•Internal Audit. Completed two cycle of Internal Audit for 2020 for Jefferson International Trading and Contracting (JITC) and sister companies, i.e., Al Jaber Structural Protection (AJSPC) and Harrison Coating Solution (HCS) in spite of the pandemic constraints.
•External Audit. Successfully completed the 1st Surveillance Audit for Jefferson International Trading and Contracting (JITC) and Re-certification Audit for Al Jaber Structural Protection (AJSPC) and Harrison Coating Solution (HCS) with no Major Non-conformity that will affect their certification.
•Provide leadership and expertise on all aspects of the implementation of the Integrated Management System which provides consistency on the cycle process of the company.
• Team Lead in the establishment, implementation and monitoring of the Integrated Management System (IMS) for three companies - Jefferson International Trading and Contracting (JITC), Al Jaber Structural Protection (AJSPC), and Harrison Coating Solutions (HCS)
• Prepare and review policies, procedures, forms, risk assessment along with the Department Managers / Project Managers for the three companies
• Establish the Business Continuity Plan for Jefferson International Trading and Contracting (JITC)
• Provide orientation, training and presentations in the area of the Integrated Management System to implement the continuous improvement programs of the company.
• Assist Departments and Project Sites if there are issues needed to be addressed, particularly in the compliance of the Integrated Management System, like clarification or assistance in the resolution of non-conformities (corrective and preventive actions), as well as to the opportunities for improvement
• Execute the internal audit program of the company (Departments and Project Sites) with regards to Quality, Health, Safety and Environment Management System;
• Leads the Management Review for the three companies to discuss the over-all progress of the implementation and the initiatives implemented through the year
• Team Lead during the certification and re-certification process for the three companies during the external audit.
• Analyze audit findings and provide recommendation for continual improvement; analysis is done by interpreting the ISO clauses to identify the weak areas which needs improvement
Lead Consultant that provides end-to-end consultancy with the clients. Client consultation covers from the provision of creating a gap analysis that will further understand the importance of the process creation or process re-structuring. In between the consultancy, trainings such as ISO Awareness Training and ISO Internal Auditors Training is provided to the client during the ISO process implementation. In addition, further guidance is provided prior the client certification, re-certification audit.
The following industries / services that provides consultancy services are the following:
1. Construction Industry - IMS (ISO 9001 / 14001 / ISO 45001 / OSHAS 18001)
2. Engineering and/or Architectural Consultancy - IMS (ISO 9001 / 14001 / ISO 45001 / OSHAS 18001)
3. IT Sector - IMS (ISO 9001 / 14001 / ISO 45001 / OSHAS 18001); ISO 27001; ISO 37001; ISO 20000-1
4. Trading and Contracting - IMS (ISO 9001 / 14001 / ISO 45001 / OSHAS 18001
5. Food Manufacturing Industry - ISO 22000 / HACCP; IMS (ISO 9001 / 14001 / ISO 45001)
6. Aluminum Manufacturing Industry - IMS (ISO 9001 / 14001 / ISO 45001)
7. Glass Manufacturing Industry - IMS (ISO 9001 / 14001 / ISO 45001)
8. Chemical Manufacturing - IMS (ISO 9001 / 14001 / ISO 45001)
9. Perfume Manufacturing Industry - ISO 22716
10. Wood Plastic Composite Manufacturing Industry - IMS (ISO 9001 / 14001 / ISO 45001)
11. Healthcare Industry (Hospital / Homecare) - ISO 9001 / ISO 10002
12. Veterinary Clinic - ISO 9001 / ISO 45001
13. Facility Management - IMS (ISO 9001 / 14001 / ISO 45001 / OSHAS 18001)
14. Aluminum Industry - IMS (ISO 9001 / 14001 / ISO 45001)
15. Catering Services - ISO 22000 / HACCP
16. Procurement Solutions - ISO 9001
17. Security Services - ISO 9001
18. Laundry Services - IMS (ISO 9001 / 14001 / ISO 45001)
19. Transportation Services - ISO 9001
Achievements:
• Certified ISO 27001 Lead Auditor (Exemplar Global)
• Completed 39 client certifications up to date
Developed, monitor, modify and implement department’s manuals and procedures in compliance with the business and legal requirements which includes the ISO requirements (ISO 9001, ISO 14:001, BS OSHAS 18001 / ISO 45001, ISO 22000, ISO 27001 / ISO 22301). During the implementation, I am also responsible for assuring the on-going compliance with quality and industry regulatory requirements by conducting the scheduled internal audits (which includes vendor audits) based on the audit plan and to any upcoming external audits and/or customer audits. If requires, an investigation will be conducted for any received customer complaint and non-conformance issues. In addition, part of my responsibilities is to initiate continuous improvements initiatives designed towards process simplification and operational excellence.
In addition, I was able to developed the Business Continuity Management System and Enterprise Risk Management for the company.
The following departments covered during the Internal / External / Customer Audit:
1. Records Management Services
2. Contract Logistics (Warehousing and Distribution)
3. Transportation
4. Corporate IT
5. International Moving and Relocations
6. Procurement
7. Freight Forwarding
8. Courier (UPS)
9. Security
10. Human Resources
11. Facility Management (MEP / CIVIL; HVAC; Fire Fighting)
Achievements:
• Certified Internal Auditor for ISO 9001 / 14001 / ISO 45001 / OSHAS 18001 / ISO 22000 / ISO 27001 / ISO 37001
• Completed 358 Internal Audit Days from 2012 to 2018
• Certified as First Aider
• 2016 - Implement the “Approved QA Improvement Proposal” for Facility Management for the integration of process and reduction of form consumption for ST41, ST15, RLIC, MIC, LVQ33K, LVQ15K sites for MEP/Civil and HVAC department
• 2017 - Implemented the Business Continuity Management System for GWC (ISO 22301). Developed 18 Business Continuity Plans for selected GWC sites
• 2017 - Establish GWC’s Enterprise Risk Management for GWC (for all departments) - aligned to ISO 31000
• 2017 - Implement the “Approved QA Improvement Proposal” for Corporate IT for the Systematic Approach for Logging, recording, and monitoring Incidents for LVQ Customers.
• 2018 - Implement the “Approved QA Improvement Proposal” for Quality Department for the Systematic Approach for QHSE Communications for GWC
Developed, monitor, modify and implement department’s manuals and procedures in compliance with the business and legal requirements which includes the ISO requirements (ISO 9001), GMP, TAPA. During the implementation, I am also responsible for assuring the on-going compliance with quality and industry regulatory requirements by conducting the scheduled internal audits (which includes vendor audits) based on the audit plan and to any upcoming external audits and/or customer audits. If requires, an investigation will be conducted for any received customer complaint and non-conformance issues. In addition, part of my responsibilities is to initiate continuous improvements initiatives designed towards process simplification and operational excellence.
The following departments covered during the Internal / External / Customer Audit:
1. Transport
2. Warehousing and Distribution)
3. Human Resources
4. Corporate IT
5. Procurement
6. Freight Forwarding
Achievements:
• Certified Internal Auditor for ISO 9001 / TAPA
• Certified Agility Logistics Distribution Inc. for Transported Asset Protection Association (TAPA) - Classification A
Responsible for the project estimation of material allocation to be used by the sub-contractor in order to meet the shipment deadline. In addition, I am also responsible for the monitoring and creation of Purchase Orders for sample products requested to be sent to Product Development for quality inspection and approval prior production.
Achievements:
• Consistently achieved the 80% target shipment on weekly basis
Responsible for attending the inbound calls according to its established call-handling process. This position can also receive payment from customers who are willing to pay their balances.
Achievements:
• Consistently achieved the 85% AHT on weekly basis