Assistant Accountant / Admin Assistant
TPG Publishing LLC
Total years of experience :8 years, 0 Months
Accountable for end to end process of accounting includes
accounts payable and accounts receivable processes.
* Monitoring of the company for daily posting of collections,
sending invoices to customer and communicating them via
mail and through calls for overdue balances. Actively
engaged in monitoring the accounts payable account of the
company and daily monitoring of all bills which need to be
paid. Solely responsible for reviewing voucher and cheque for
making payment to suppliers after checking all the invoices
and other attachments before proceeding for payments.
* Timely and effective collection of all debts and customers
payments, maintaining contact with clients to ensure invoices
are clear for payment, Resolving queries both internally and
externally around outstanding invoices
* Specifically responsible for preparation of Bank Reconciliation
Statement, handling Payroll computation, VAT and other Taxes
Management. Reviewing of all necessary documents.
* Meticulously reviewed internal control procedures for
operational systems, identified weakness and recommended
improvement.
* Produce and distribute correspondence memos, letters, faxes
and forms, Research and creates presentations. Provide
information by answering questions and requests.
* Carry out administrative duties such as filing, typing, copying,
binding, scanning etc.
• Entrusted with the onus of prioritizing and monitoring activities of others to meet deadlines and quality standards.
• Devised effective strategies for anticipating, identifying and assessing complex issues/problems. Designed, developed and implemented a plan of action to bring the situation to resolution.
• Pay vendors by monitoring discount opportunities; verifying the contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
• Accountable for the daily management of the team to ensure all expected results were achieved according to requirements.
• Ensure that messages are actioned appropriately in terms of the working instructions and within the relevant cut off times to ensure that payment deadlines are not missed.
• Additional responsibilities such as filing contracts, handling client requests, able to handle databases related to vendors of the company.
• Conduct physical inventory to all stores of Bench Philippines (Garments Company). And to insure that all in the stores is in place. Process the variance after the physical inventory, make an analysis for this and the result will be sending to store manager for their references.
• Handle the Fixed Asset documents. I’m the responsible for the fixed asset before release it in the warehouse. I see to it that it has a document, Asset number and other supporting documents.
• One of the front desk assistant, assist the supplier and the visitor their transaction.
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