Mariecris Duque

• Answering employee questions and Processing incoming mail
• Creating and distributing documents such as salary and employment certificate
• Providing customer service to organization employees
• Serving as a point of contact with benefit vendors/administrators
• Maintaining computer system by updating and entering data
• Setting appointments and arranging meetings
• Maintaining calendars of HR management team
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Maintaining current HR files, databases and compiling reports and filling.
• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Checking applicant references and Collecting employment information
• Scheduling job interviews and assisting in interview process
• Organizing and scheduling orientations for potential employees
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Manage the medical insurance of all the staff.
• Other duties as assigned:
o Helping the sales team to search for the contact person and it complete details
o Arranged appointments and meetings for Sales team
o Maintaining and updating the master list for Switzerland beauty and skin care product list
o Search for possible consignment shop via online for Switzerland beauty and skin care product
o Prepared the Samples and product of Switzerland beauty and skin care product for distribution and its related documents.
o Preparing quotation.
o Assisting in preparation of tender and submittal.
o Applying visa for London and Italy for top management.

• Take notes and dictation from the boss for drafting the correspondence or executing the work
• Keep a record of appointments and ensure that each one is conducted smoothly and on time
• Sorting and handling situations that need assistance like managerial or administration problems.
• Carry out oral and written communication with staff members and as well as clients
• Answers the call and also do some screening of callers and relays the message to the boss or leaves message at his desk.
• Maintain a diary to follow the schedule and enlist the appointments accordingly.
• Writing and editing information such as letters, mails, memos, itineraries, and reports
• Maintaining documents files, paper works, records and reports.
• Arrange for booking, travel and boarding requirements of boss or staffs
• Arrange schedule of meetings and maintain a record of the agenda, minutes and maintain a follow-up of the tasks.
• Welcomes the visitors and makes them comfortable by offering refreshments
• Keeps the availability of office supplies, stationery, office equipment, etc. and makes arrangement for placing a new order.

• Preparing the Consignment and Credit Agreement between PRIMA Gold Jewellers and Customer.
• Preparing Inventory list for end of the month inventory.
• Making email for the replenishment of items in the consignment shop and schedule of its delivery.
• Answered telephone and transfer to appropriate staff member.
• Open, sort and distribute incoming correspondence such as email.
• File and retrieve organization documents, records and report.
• Coordinate and maintain records for staff, office space, telephone, parking and office keys.
• Making Sales Invoice, Delivery Notes and Stock Transfers out Report and Monthly Sales Report.
• Sign for and distribute UPS/FedEx or similarly delivered packages.

Coordinating with supplier for export goods quotations and price list request.
* Follow up for documents such as Bill of Landing, Invoices, Certificate of Origin, and ETA of shipments.
* Answered telephone and transfer to appropriate staff member.
* Open, sort and distribute incoming correspondence, including faxes and email.
* Making Sales Invoice and Delivery Notes.
* Arranging payments for Company Utility bills such as DEWA, Etisalat, Internet connection and others.
* Arranging payments for export goods such as LC payment or Wire Transferred.
* Preparing the documents for LC (Letter of Credit) application.
* Preparing the documents for Chamber of Commerce Certification.
* Preparing the Ownership Agreement between RINEH EMIRATES TRADING and Customer.
* Daily Sales Report and Payment Report.

• Administer office coordination.
• Keep office calendar to coordinate work flow, meetings and staffs vacation plan.
• Uphold confidentiality in all aspect of client, staff and company information.
• Interact with clients, vendors and visitors.
• Answered telephone and transfer to appropriate staff member.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Sign for and distribute UPS/FedEx or similarly delivered packages.
• Prepare responses to correspondence containing routine inquires.
• Perform general clerical duties to include, but not limited to bookkeeping, copying, faxing, mailing and filing.
• File and retrieve organization documents, records and report.
• Coordinate and maintain records for staff, office space, telephone, parking and office keys.
• Coordinate and direct office services, such as records, housekeeping.
• Create and modify documents such as memos and letters using Microsoft Office and other programs.
• May conduct research, compile data and prepare papers for consideration and presentation to the Manager, Area Manager and General Manager.
• Set up temporary accommodation and transportation arrangement for company newly hires staff and travel arrangement for staffs on going for vacation.
• Collect and maintain inventory of office equipment and supplies
• Research, price and purchase office equipment and supplies.
• Arrange for repair and maintenance of office equipments
• Other duties as assigned:
o Departmental Monthly Attendance Salary and others (Over time and Incentives) related document/records.
o Doing phone surveys/inquires as needed.

Places and answer telephone calls, relays written communication or messages received through various media and
channels to persons concerned.
* Provides administrative and clerical support to the staff of the ward to which assigned.
* Maintains office supplies and consumable materials and prepares requisition forms for the replenishment of
depleted stocks.
* Undertakes liaison, coordination, and follow-ups with other departments
* Encodes charges related to the consumption of medicines and supplies against the individual accounts of the
patients.
* Prepares discharge notification to billing section; follows up patients’ statement of account and/ or clearance.
* Assists in ensuring the cleanliness, orderliness, and safely of the work area.
* Prepares weekly planner on activities to be undertaken and prepares reports on actual result, outputs and
accomplishments based on plans at the end of the weeks; consolidates accomplishment reports into monthly
performance report.
* Undertaking work activities in conformity with the institutional guidelines on safety and infection control.
* Attends training programs and learning sessions for the enhancement of professional, technical, and personal
proficiencies.
* Performs such other duties and responsibilities analogous, germane or related to and/ or implied from the above
enumeration of duties and responsibilities.