PROJECTS’ SECRETARY / TECHNICAL DOCUMENT CONTROLLER
IRIS CONSTRUCTION AND TRADING
Total years of experience :21 years, 2 Months
Supporting the Project Manager in ensuring the smooth functioning of the operations team of the projects
Effectively and efficiently managing emails and other correspondences, and diverting correspondence to other staff where appropriate
Filing and recording all incoming/outgoing files of the project team, categorizing various drawings and other important project documentation.
Producing reports in a timely manner, which involved gathering information from various sources and creating an excel spreadsheet.
Copying, scanning, and filing documents in physical and digital records
Reviewing, checking for accuracy of documents, and updating technical documents (e.g., drawings, method statements and QA/QC documents)
Distributing project-related copies to internal teams and managing the flow of documentation within the organization
Creating templates for future use and preparing ad-hoc reports on projects as needed
Retrieving files as requested by employees and clients.
Maintaining confidentiality around sensitive information and terms of agreement
Drafting, revising, and finalizing correspondences
Arranging meetings, drafting, and distributing minutes of meeting
Drafting and issuing Memos
Assisting in the preparation and issuance of agreements, payment applications, variation orders
Receiving invoices and uploading in PMS online system
Handling of petty cash
Raising material request, uploading purchase orders in PMS online system
Assisting in the renewal of QID and Health Card, processing of leave & joining forms and sponsorship transfer for new employees
Scheduling applicants for interview
Submitting daily and monthly timesheets for payroll
Maintaining registers for correspondences, purchase orders, interim payments, variations, invoices, staff list and details
Supervising the team in the absence of the DC Manager.
Preparing submittals and correspondences
Receiving and distributing documents (hardcopy/softcopy/Unifier)
Downloading and saving softcopies to company server
Updating comprehensive document registers
Generating reports
Orderly filing of hardcopies for proper handover and audit check
Ensuring forms and templates are updated
Monitoring stationeries and placing orders when necessary
Training, supervising, and closely monitoring newly hired staff.
Coordinating activities related to Document Control procedures
Updating registers and generating reports
Ensuring sequential numbering system and approved forms/templates are being utilized.
Distributing controlled copies of latest approved documents
Assuring safe custody of Document Control documents without any damage or deterioration with easy traceability
Providing “world‐class” service excellence to clients
Performing online banking and transaction processing
Analyzing customer requirements and developing appropriate banking products
Negotiating with clients to avoid possible losses of the company.
In‐charge of the team’s individual performance in the absence of the Manager
Regularly updating and demonstrating product/process
Recommending and selling client’s products and services
Providing flexible options to the customers
Promoting revenue growth through sales contacts
Determining applicant by comparing job experience with the work requirements.
Arranging management interviews by coordinating schedules
Accomplishing HR missions
A general trading company that specializes in paper products, printing and gift materials.
Manages day‐to‐day customer support and troubleshooting activities related to helpdesk.
Installing and configuring computer systems, diagnosing hardware/software faults and solving technical problems
Providing technical assistance, training, and hands‐on help for users of systems in compliance with project‐related requirements and quality control plans.
Recommending future desktop requirements and system enhancements.
Performing routine system administrative functions including user file transfers, disk management, addition/deletion of user accounts, installation, configuration, testing, maintenance, and troubleshooting
HR Admin Professional