Administrative Services Officer I - Contractual
Landbank of the Philippines under LBPSC
Total years of experience :8 years, 4 Months
• Evaluated billings and processed payments to various suppliers/creditors
• Prepared letters to various suppliers for compliance of required documents for the processing of its billings
• Prepared memo to various end-users for evaluation/recommendation on the requests/documents submitted by suppliers in support to its billings
• Coordinated with the various suppliers/end-users on the lacking documents needed in the processing of payment
• Computed the VAT and penalty if necessary
• Prepared Disbursement Order and endorsed to Supervisor for approval
• Submitted the approved Disbursement to Accounting Department
• Monitored summaries of the staggered deliveries
• Attended to inquiries and other concerns of suppliers and end-users
• Maintained monitoring system of the processed billings
• Prepared and submitted monthly report of the unpaid billings
• Computed and submitted accruals of the unbooked billings every year end
• Performed other related works that may be assigned by supervisors and officers of the Department
• Provided administrative and clerical support to the Group Head
• Organized meetings and scheduled appointments
• Prepared minutes of meeting during officers and staff meetings
• Maintained records of incoming and outgoing communications received from various departments and offices
• Answering calls, taking messages and handling correspondence
• Prepared and summarized reports submitted by various departments
• Handled timekeeping operations and other operating reports required for submission
• Assisted other departments in organizing events
• Assigned as Secretary and in releasing of Purchase Orders
• Received copy of the approved Purchase Orders
• Sent copy of Notice of Award thru emails or facsimile
• Coordinated with the suppliers on the requirements needed in the release of PO
• Monitored the unclaimed Purchase Orders and sent follow-ups if needed
• Provided administrative support to the Head of Procurement Department
• Organized meetings and scheduled appointments
• Prepared minutes of meeting during officers and staff meetings
• Maintained system for incoming and outgoing communication/documents of the Department
• Handled timekeeping and other operating reports required for submission
Provided administrative support to various Branches and Head Offices
•Assisted supervisors in the preparation of invitations and programs
•Confirmed list of attendees on the awarding ceremony
•Coordinated with various Countryside Financial Institutions and Guests
•Handled the distribution of invitations and confirmation of attendees
