Sara Alabdualla

My job Divided to tow action as a Secretary: Sending e-mails, printing official letters in Arabic and English, Copying, scanning, Answering the phone and transfer it to the person, Follow-up with the delegate, Follow the residency file (Civil ID for all Staff, Work permit...)

In addition to my work with the sales department (wood):
Receiving calls and e-mails from the bank employee of (Boubyan bank) for the offer, prepare the offer, send the offer, then prepare the
invoices and send it to the bank Attach receipt with the invoices.

training periods


 Preparing contracts for tenants and clients.
 attending all telephone calls.
 Sort files and re-sort them.
 Typing & Filling & taking messages.

Answering phone calls, routing them to the appropriate individuals or departments, providing information, taking messages, and addressing caller inquiries.
 Scheduling appointments for employees, clients, and customers, includes coordinating meeting rooms, confirming appointments, and sending reminders.
 Dealing with government authorities regarding books and official certificates.
 Managing mail and deliveries.
 Assisting with administrative tasks such as data entry, filing, photocopying, and other clerical duties.

 Organizing and coordinating, meetings.
 facilitate smooth internal communication between departments.
 Make daily required reports.
 Invoicing and send copy to the finance and save copy in the filing, archiving and typing.

 Prepare Reports for sales department and submit to General Manager from the system.
 Preparing Stock Report from the system.
 Preparing the Sales Order for the Customer, & Preparing the Purchasing Order from the Supplier.

 Executive Secretary to the CEO


 arrange appointments, meetings, and ensure that there are no scheduling conflicts.
 Handle incoming and outgoing communication, including emails, phone calls, and other correspondence.
 Prepare meeting agendas, take minutes during meetings, and ensure that follow-up actions are carried out.
 Create, format, and proofread various documents such as reports, memos, and official correspondence.
 Organize travel logistics, including booking flights and accommodations.
 Handle confidential information with discretion and ensure that proper security protocols are followed.
 Maintain organized and up-to-date files, records, and databases.
 Ensure that tasks assigned to various teams and individuals are completed in a timely manner and report progress.
 Build and maintain positive relationships with colleagues, departments, and external contacts to facilitate effective communication.
 Oversee general office operations, maintain office supplies, and coordinate with relevant departments for facility maintenance.
 Help the CEO manage their time effectively by prioritizing tasks and ensuring that deadlines are met.
 Facilitate collaboration and communication between HR, Admin, and other departments to achieve the company goals.
 Use relevant software and tools to streamline administrative tasks, manage calendars, and improve overall efficiency.
 To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order.
 To perform any other work-related tasks as assigned by Direct Manager.