PMIS Specialist
EGIS Internationl
Total years of experience :23 years, 3 Months
• Aconex organization admin work like creating, editing, and managing users and groups User permissions management for document managers.
• Maintain the dashboard and tabs (contractor logo, profile, invoice, etc.). Develop department-related forms, reports, manuals, and other publications.
• Deployment of business processes. If required (inspection, material inspection, technical queries
• Creating RFI's and contractor daily reports, Updating the project dates in bulk quantities. And Provide Aconex training to users.
• Solving issues relative to the PMIS system. Configuration and deployment of necessary changes to
• workflows, forms, configurations, reports, manuals, and other publications Update the project dates in bulk quantities. And Provide training to users.
• Make the project schedule, link with activates, and millstone Upload documents to the EDMS system.
• Maintain an Excel log or register to track the document status.
• Follow-up with the concerned person for document pending and review or approval.
Responsibilities:
• Handle 5 different Packages of the King Salman Park Project
• Lead the Document Controllers team for PMCM2 and PMCM3 Packages.
• Prepare Document Status Report, RFI Log, and Correspondence register.
• Prepare monthly and weekly document control reports for the client and PMO, and review the
contractor’s monthly and weekly DC reports.
• Created Paper free Environment, all Submittal, and Transmittal reviews are done through the
PMWeb system only. Manage Documents on Clients and WSP SharePoint.
• Prepare the contractor’s Document Control Procedure.
• Provide training to PMWeb users and the project Team when required.
• Follow up with the suppliers, subcontractors, and designers regarding their submissions and delays.
• Designed the review process and implement a workflow system for the project.
• Organize Training and awareness sessions for PMWeb and document control procedures and provide technical and administrative support for EDMS.
• Involve in Project Control, Quality Assurance, Document Control, Project Coordination, and Project Admin activities on a daily basis.
•Lead the Document Controllers team.
• Monitor the Design and Document submission to the Consultant.
• Prepare Document Status Report, RFI Log, and Correspondence register.
• Create and implement workflow templates on Aconex.
• Manage Aconex user account creation and deletion as an Org Admin.
• Manage Documents in SharePoint.
• Manage Documents in ProjectWise for Design Management.
• Prepare the contractor’s Document Control Procedure.
• Provide training to Aconex users and the project Team when required.
• Follow up with the suppliers, subcontractors, and designers for their submission and delay.
• Managing Document Controllers of three different lines Red Line North Elevated, Redline North Extension, and Green Line Elevated at Grade.
• Creating and implementing workflow templates on Aconex.
• Managing of Aconex user account creation and deletion as an Org Admin.
• Working with a contractor to implement final handover documentation as per the client’s requirement.
• Organizing and training the staff for the document hardcopy filing system.
• Monitoring all documents received from the contractor is being distributed as per the distribution matrix.
• Preparing different kinds of document control reports as per the management requirements.
• Providing Aconex Training for the new staff’s.
• Working with the higher management for the creation and implementation of the Aconex on the new project extensions.
• Monitoring the contractor’s submissions to ensure that the contractor is following the document numbering and other requirements as per the codification manual strictly.
• Working with the Quality Control team to ensure all the documentation meets the highest quality standards as per the contract.
• Leading a group of member’s team of Documents Controller.
• Configure & implement the electronic documentation management system (EDMS) for new projects.
• Taking Care of Submission and Approval.
• Build an organized, effective, and efficient document control team.
• Recruit, train and retain document control team members.
• Organize training for staff for document control filing system.
• Implementing and following the Program Procedures Manual including the Quality Assurance Program procedures.
• Carryout documents/records preparation, distribution & control in accordance to IMS (Integrated Management System) and procedure of document control.
• Implementation & monitor document system functioning.
• Supervising the receipt, control, storage and issue of project documentation
• Supervising the establishment and maintenance of project central filing system.
• Working in Oracle, Prolog Manager and Aconex software with support of MS-Excel.
• Responsible for all previous and current tender documents and drawings.
• Co-operate Audit team to renew ISO and Quality Certificates.
• Support quality management in the performance of quality reviews and audits.
• Prepare Daily, weekly & Monthly Progress Report for the Management.
• Carry out analysis of the given data and draw correct inferences, in keeping the objectives of the analysis.
• Supervise Document Control and Admin Staff.
• Prepared Document Management Plan & Procedure and got approval from Consultant/Client.
• Prepared Handover Procedure.
• Used Aconex as a EDMS.
• Good knowledge of Aconex system.
• Implemented Document Management System, Reporting and Hard copy system on this project.
• Designed Review and Submission Process and implemented Workflow system for the project using Aconex.
• Trained Subcontractor Document Controller staff in Aconex and Submission Process.
• Organize Workshop & Training for All Staff to comply requirement of Document Management.
• Involve in daily basis project control.
• Taking care of Document & material Submission for Approval.
• Prepare daily, weekly and monthly status report.
• Review, Interpret, analysis of collected data using MS Excel to provide accurate & reliable reports to the company.
• Develop a healthy data collection systems & sound strategies for getting quality data from different sources to use it to right place efficiently.
Computer Science