Admin Cum Document Controller
Royal Classic
Total years of experience :7 years, 11 Months
Administers office operations, and communication with client & vendors
Ensure all documentation meets formal requirements and required standards
Support the Contracts Team to receive, check and validate the documents & Quality documents into the Database System, verify the metadata of each file and ensure timely distribution of the documents
Office management or coordination
Handle client calls + complaints + queries and co-ordinate with the correct department for resolution
Make travel arrangements
Preparing Timesheet for the employees, labours and drivers
Arrange accommodation and maintain occupancy report
Print and file hard copies of the documents and maintenance of updates to the document files
Manage joining formalities of all staff, collecting documents for visa application, coordinate with PRO for visa application
Manage and update employees data’s through advanced software
Maintain receipts, records and withdrawals of the stockroom
Receive, unload, and shelve supplies
Perform other stock-related duties, including returning, packing, pricing, and labeling supplies
Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping
Rotate stock and coordinate the disposal of surpluses Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control
Coordinate the handling of freight, the movement of equipment, and necessary minor repairs
Create agreements based on the input from the Sales team for new theatres
* Update the theatre information in the back end systems upon signing of new
Contracts
* Ensure accurate collection and updating of contact information + seating layout +
account details + incentive plan for all theatres
* Update the information of the screens weekly for online ticketing - Add shows +
edit shows + change shows depending on feedback from theatres
* Handle customer calls + complaints + queries and co-ordinate with the correct
department for resolution
* Liaison with finance and resolve discrepancies with theatre billings
* Ensure marketing collateral is sent out to theatres as per Sales requirement
Handling day to day activities
* Answer and direct phone calls
* Write and distribute email, correspondence memos, letters and forms
* Assist in the preparation of regularly scheduled reports
* Organize and schedule appointments
* Update and maintain office policies and procedures
* Make travel arrangements
* Document Processor : Xerox, Info park
Verification and index of Mortgage applications
* Responsible for end to end transaction processing specifically for a bank in US
* Input data using various tools and applications
* Process data in a specific system for client
* Assists on new hire trainings of the team
* Answering emails and escalations from the client and needs to be done on the
given target date
with
Education