ZAIN OSMAN

Project: Value: $3.07 Billion
• Manage full document lifecycle for 15, 000+ technical documents including IFC drawings, datasheets, and vendor
submittals using Aconex and EDMS
• Ensure 100% compliance with ISO 9001:2015 standards and client-specific document control procedures
• Developed Excel VBA automation tools that reduced engineering team weekly reporting time by 12 hours per
week
• Control distribution of controlled documents to 50+ internal and external stakeholders including client,
consultants, and subcontractors
• Maintained electronic and physical filing systems with 99.8% accuracy rate during internal and third-party audits
• Coordinate final project handover documentation packages for commissioning phase

• Established complete Document Control Center (DCC) system from initiation for two mega entertainment projects
• Controlled submission, review, and approval cycle of 5, 000+ engineering drawings and technical submittals via
Aconex
• Implemented KPI tracking logs and dashboards that improved transmittal response time by 45%
• Managed all incoming and outgoing correspondence, ensuring proper logging, distribution, and archiving
• Prepared final handover documentation including As-Built drawings, warranties, and O&M manuals

Project: - 212 Units Value: $6.5 Million
• Controlled 200+ technical and commercial documents monthly for luxury towers in Hessah
District
• Liaised with Project Management Office (PMO), consultants, and contractors to ensure documentation met client
and authority requirements
• Maintained and updated Master Document Register (MDR) and distributed controlled copies per approved
Distribution Matrix
• Supported project close-out and archiving activities for 8, 000+ project records according to company retention
policy
• Ensured zero Non-Conformance Reports (NCRs) related to document control during project lifecycle

Project: Value $ 520 Million
• Architected digital and physical filing system for 10, 000+ project documents from initiation to handover phase
• Controlled ITF and ATP standard documentation for the Middle Easts largest tennis academy
• Trained, mentored, and supervised 3 junior document controllers on EDMS procedures, naming conventions, and
quality checks
• Achieved zero document control findings during ISO 9001:2015 surveillance audits

Project: Beds 440, 000 m² $1.2 Billion
• Digitized and indexed 10, 000+ legacy hard-copy documents into EDMS with zero data loss or compromise
• Managed highly sensitive medical facility documentation for 32 operating rooms, 135 clinics, and 115 dental
rooms
• Maintained strict confidentiality, version control, and access rights for all patient-area related drawings
• Supported successful project handover with zero compliance violations during Ministry of Health audits

• Managed accounts payable, accounts receivable, and monthly financial reporting using QuickBooks
• Performed bank reconciliations and prepared supporting documentation for VAT submissions