Project Coordinator Engineer
Dayim Equipment Solutions and Services
مجموع سنوات الخبرة :9 years, 1 أشهر
• Gather and collect all the new joiners data and information for accreditation purposes and
ensure they are accurately entered in the system.
• Perform interviews on behave of clients and ensuring we offer well experienced crew.
• To monitor and retrieve the financial details whenever there is a need
• Ensure timely completion of the assigned recruiting tasks that are in accordance with the
outlined policies and procedures as required by clients.
• Responsible for maintaining an accurate filing system on the folders and on the cabinets
to ensure there is easier retrieval of information when needed.
• Writing weekly reports of the current project for Fifa Worldcup ensuring all crew
complains or needs are reported to the management.
• Ensuring payment of the crew is done at the right time without delays
• Maintaining the petty cash for the assigned project
• Preparing offer letters, termination letters and warning letters with the guidance from the
onboarding manager.
• Coordinating with the PRO(Mandoob)to ensure all the staff documentations are accurate
as needed by the Ministry of Labour.
• Typing Contracts and Ensuring they are signed by the Director and the New joiners.
• Keeping a track of the ongoing projects for Fifa and visiting the sites when required.
• Attending meetings with clients and taking minutes
• Keeping a track of the accounts that are needed to make subsequent payments, closely
monitors the leaves, payroll, and coordination of benefits.
• Participate in the Market Research for items required ensuring with the help of the
Procurement department.
• Perfom any other duty when there is a backlog of work in other departments
• Receiving telephone calls from customers, answering customers questions and providing them with the explanation needed to address their concerns
• Actively listening to customers complaints and offering them solutions based on the available options provided by company
• Support customers in booking or adjusting hotel reservations, quarantine arrangements and other services provided by company upon their arrival to Doha
• Handling customers data with confidentiality and be skillfull in using Microsoft Office, with exceptional skills in excel
• Support customers logistical experience with transparent communication and updating them in case a delay occurs in receiving their package
• Process customers payments online, file and issue invoices and resolve invoice disputes.
• Reconcile invoices from hotels and match them with the available accruals
• Recording disputes related to customers during their quarantine period
• Offering assistance when needed to managers and supervisors on the daily assigned tasks
• Record all incoming and outgoing documents and checks all incoming documents to ensure that that the information is provided with accuracy to fast track approvals.
• Organizing diaries and appointments - Manage personal calendars and/or coordinate appointments as requested by department management.
• Dealing with incoming email, faxes and post
• Dealing with correspondence, writing letters, taking dictation and minutes - Handle administrative and clerical needs of the Security Department.
• Organizing and attending meetings
• Maintaining hard and soft copy office files
• Manage office supplies stock as required - Maintain inventories office equipment supplies, ordering as needed to ensure that team members have the necessary tools to perform their functions efficiently.
• Raise PR, , submit invoices and follow up payments
• Manage time attendance for all colleagues under Security payroll -
• Liaise with Human Resources and other operating departments to
• ensure that all security related needs are fulfilled
• Ensure accurate record keeping of team member attendance, including hours worked as recorded in attendance system as well as documentation for paid time off including vacations, public holidays and leave days
• Update annual vacation plans for Security colleagues
• Ensuring guests are welcomed and receive an outstanding level of customer service
• Supervising the cleaners in making sure all offices are tidy and clean every morning before clients get to use their various offices.
• Marketing of offices, boardrooms and meeting rooms to let
• Providing information to our clients face to face or via telephone calls
• Communicating information to the company’s directors
• Typing, filing and retrieving documents including producing mail merges
• Maintaining a proper record for the purchased goods and services for every month
• Creating and invoicing our clients using QuickBooks
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Manage and resolve customer complaints
• Documentation of all customer interaction information according to the company standards
• Monitoring and timely payments of utility bills.
• Administer contracts to new clients and maintaining contracts for the existing clients
• Maintaining day to day financial, accounting and personnel services.
• Devising and maintaining office systems.
• Using a variety of software packages, such as Microsoft Word, Excel, and Access to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
• Using content management systems to maintain and update websites and internal databases.
• Bank reconciliation.
• Attending meetings, taking minutes and keeping notes.
• Managing and maintaining budgets, as well as invoicing.
• Sorting and distributing incoming post and organizing and sending outgoing post.
• Organizing and storing paperwork, documents and computer-based information.
• Ordering and maintaining stationery and equipment.
• Photocopying and printing various documents.
• Attending to all clients.
• Booking rooms and conference facilities.
• Performed any other task assigned in the Company where there is a back log of work.
Raising local purchase order and issuing them to suppliers to facilitate the delivery of the required items.
•Matching of commodities with their various codes and using the codes to prepare bin cards.
•Receiving of stores issue vouchers from the various departments and analyzing the commodities they require by checking if they are available in the stores.
•Issuing of commodities to the departmental representatives and filling the required information in the stores issue voucher.
•Posting of commodities from the store issue vouchers to the bin card
•Preparation of procurement document (Highly skilled in computer related studies)
•Prepared of agendas and minutes
•Verified and endorsed invoices for payment
in
Single Certificate in Secretarial Studies