Qaiser Jamil

Expenses and Timesheet
• Verifying and processing timesheets and expenses for Transmission & Distribution IBEW employees as per collective agreement and HR policies
• Support Work Leaders on Work Order Management using Passport management
• Weekly/Monthly Reporting to Manager regarding processed timesheets and expenses
• Familiar with IBEW and MoveUp Collective Agreement’s
Power Outage Notification (PON)
• Liaise with internal crews and external contractors regarding Power Outage Requests
• Extract data from DAD (Distribution Analysis & Design) system - complete isolation traces; pull up Customer Detail lists
• Enter detailed information into our PON SharePoint Calendar & ORS (Outage Reporting System)
• Liaise with Key Accounts and Community Relations for outages that require pre-approval, including all Commercial and Key-Accounts customers
• Prepare and send 3-tier notifications to customers via e-mail, auto-dialer and postcard mailing

• Inducted to strategically align the Human Resource and Administration functions for Sharaf Logistics Pakistan and Nigeria, which was nonexistent as a separate management function, setup the HR & Admin department with existing and newly recruited personnel.
• Implementing mission, vision and core organizational values of Sharaf Group by leading the team of corporate heads which ultimately provided a long term direction to the company and subsequently to each departments, translated the mission and vision into “short terms wins” & “must win battles” to set annual goals for the departments and cascaded the same down to Line Managers level.
• Implementing Performance Management System introduced by Head Office Dubai based on the above and helped department head to turn KRA into KPIs and action associated to it.
• Implementing different training programs at Emirates Logistics Warehouse’s (Warehouse workforce of over 500 individual, spread all across Pakistan and Nigeria by designing and implementing a concrete training curriculum, followed by a comprehensive feedback, implementation and transformation system, based on deliverables of each training module.
• Developing HRIS using Oracle Platform
• Prepared comprehensive SLP HR Manual currently under discussion for implementation, working on developing SOP for HR Operations.

• Looking after over all Resourcing, Orientation and Induction, Performance Management, Learning and Career Development activities in the organization
• Carried out HR Review Process, enabling to conduct standard HR assessment and improvement planning process
• Implemented First Choice’s People Processes discipline country wide
• Designed new policices and sent to the region for approval and its implementation
• Working on the implementation of new grading system RCS (Role Classification System) and pay band development as proposed by the region
• Responsible for EOS (Employee Opinion Survey) and HR Customer Satisfaction Survey in Pakistan
• Assist in developing DHL’s Employee Handbook
• Nominated person for HR to attend Management Committee meetings
• Roll out and implementation of DHL’s Corporate Values, CoC (Code of Conduct) and Our Commitment country wide
• In process of Implementing Motiv8 - Performance Management System in the organization for CM-1 and CM-2 Level
• Developed Role Profiles and IKOs for key positions
• Continuously improving the market image of the Company through attractive recruitment campaigns while practicing meritocracy
• Communicating and corresponding with Executive Search Agencies and Head Hunters for need based recruitment
• Initiate and administrate e-learning activities through mylearningworld.net

Key Responsibilities (Human Resources)

•Provide support in full spectrum of HR functions ranging from recruitment, payroll, compensation & benefit, staff communication to training and development programs.
•Management and maintenance of HR Management Information System (HRMIS) and HR spread sheet
•Maintain and update personnel administration such as: new recruit, terminations, transfers for Up Country Staff
•Support and guidance to all staff and projects on HR related issue
•Assist in preparation of maintenance induction plans and system
•Assist in induction of new staff through Exel HR procedures
•Support in development and execution of HRD plan
•Assist in review & update HR Country policies & staff charters in view of the exchange in the national context & the law
•HR administration including contract preparation and renewals
•Monitoring and maintenance of Up Country leave and medical claims
•Encourage E-learning/Exel Campus programs
•Assist in promoting employee suggestion scheme and support global recognition program
•Support corporate social responsibility program
•Assist in conducting Annual Performance Appraisal for Up Country Staff


Key Responsibilities (Administration)

•Develop and maintain administrative support systems at Up Country Offices and Warehouses
•Support and guide to all staff and projects in administrative and Logistics services
•Supervise administrative support staff in transport/travel, accommodation and Office and Warehouse management.
•Maintenance of record management systems
•Ensure compliance with Quality, Health & Safety policy
•Administer services contract including security
•Ensure fixed assets and insurance related matters are dealt as per procedures
•Develop and maintain institutional relationships with Government organizations
•Support in arrangements for workshops, trainings and meetings