Office Administrator
Year 2000 General Trading & Contg. Est.
Total years of experience :18 years, 9 Months
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. Open, sort, and distribute incoming correspondence, including faxes and emails. File and retrieve corporate documents, records, and reports. Greet visitors and determine whether they should be given access to specific individuals. Prepare responses to correspondence containing routine inquiries. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare agendas and make arrangements for committee, board, and other meetings. Make travel arrangements for executives. Compile, transcribe, and distribute minutes of meetings. Attend meetings in order to record minutes. Coordinate and direct office
services, such as records and budget preparation, personnel, in order to aid executives. Coordinate with the Customer in absence of the sales personnel. Manage and maintain executives' schedules. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet. Supervise and train other clerical staff. Listening to customer requirements and presenting appropriately to make
a sale. Maintaining and developing relationships with existing customers via telephone calls and emails. Gathering market and customer information. Responding to incoming mails and phone enquires.
Cold Calls to clients, answering calls sending faxes, emails. preparation of quotes, correspondences and material consumption reports.