Administrative Specialist
KBR
Total years of experience :17 years, 7 Months
1. Plan, Coordinate and supervise functional requirements for the Business Development Director,
2. Provide secretarial/administrative assistance to Business Development Director (Gurgaon Office), Sales Manager (Pune), A/C's Manager (Mumbai), A/C's Manager Sales (Kolkata) for routine work for the office,
3. Managing MIS reports, Email and Internet Operations,
4. Calendar Management & Client Visit,
5. Maintain all the files and records for the Internal and External Audits for Sales/Business development department,
6. Responsible for Preparing letters & handling internal mail correspondence,
7. Prepare Monthly Expense Reports- Cash/Credit/Medical and Overseas Travel Reports,
8. Handle PR work (For Hoteliers, Govt. officials etc.),
9. Organizing travel itinerary, arrangement of tickets, hotel, & airport transfers, visa & forex,
10. Update data in the Software and related Excel Sheets,
11. Attending Conferences for networking
12. Setting up conference calls- audio/video and webex,
13. Good knowledge of working on SAP.
1. Manage executive business schedules, calendars, including arranging meetings, conference calls and booking appointments,
2. Create and maintain files,
3. Monitoring emails, voicemails and other correspondence,
4. File and retrieve cooperate documents and records,
5. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution,
6. Preparing invoices, reports, memos, letters, financial statements and other documents using word, spreadsheet, or presentation software,
7. Open, sort and distribute incoming correspondence, including faxes and email,
8. Create rapport with key people in the organization, consultants and clients to the company.
1. Assist store manager,
2. Aid the store manager in exceeding performance targets, quality control, cost control and waste control,
3. Handle complete cash and credit transactions,
4. Scheduling and labor,
5. Ensuring Health and safety and cleanliness measurements,
6. Assist with unit sales analyses and re-ordering,
7. Train new and old staff,
8. Keep the inventory updated.
Data filling, screening people for interviews, sending mails to prospective applicants,
Provide administrative support for all areas of the human resources function,
Make travel arrangements as requested, and prepares expense reports for HR,
Maintain UK Absence and Holiday process, including update employees' data timely,
Provided support to HR colleagues, managers, and employees with HR inquiries and delivered a high level of customer service through phone calls and emails.
