Logistics and Procurement Executive
Socodile Holding
Total years of experience :13 years, 11 Months
Socodile Holding, the exclusive distributor of many high-end products (fragrances, cosmetics, writing instruments and accessories) and owns investments in prime locations in Lebanon, Syria, Iraq and Nigeria.
Bookings:
Arrange all Business flights with ensuring best prices and Quality (MEA Offices and Others)
Book all the accommodation (Hotels) for owners and employees all around EUROPE & MIDDLE EAST, aligning with the flights and meetings.
Follow up on the issuance of Visas related to each specific country.
Procurement:
Responsible for demanding all services and products to meet the company and all the point of sale’s need (Furniture, Stationary, and too many other merchandises related to cosmetics and the Business)
Forecast the levels of demand for services and products, to meet budget and keep a constant check on stock levels.
Develop the company’s purchasing strategy (New deals, new suppliers, versus new better prices and Quality)
Gain valuable relationship & connections with suppliers.
Update the head of directors and get approval for every Contract (Fire Contract, Insurance, MEA Corporate Flights, Generators etc…)
Logistics:
Job Role:
Handle the shipments of all brands for the 4 countries.
Assist the brand managers in checking and confirming the Invoices are equal to the Proforma before shipping (Export Prices/Quantity demanded)
Follow up with suppliers to finalize the order preparation according to the promotions and launches held by the management and start the import process.
Get new Quotations and prices for each shipment from the local forwarders (Minimize the cost of freight)
Prepare Import shipping instructions and documents per country for the freight forwarders to start the import formalities (Invoice, Packing list, EURO 1, COO, certificate of analysis, DGR, IRI, ministry of health approval…).
Insure the goods according to the incoterms weather by Sea, Air or land (yearly contract with the Insurance Company).
Create the items and link them to their Families and prices in the Sage System, according to the Coefficient and the profit margin.
Enter the purchasing invoices to the stock with correct quantity, discounts and selling prices.
Prepare with the accounting team the cheque bancaire amounts to be paid for customs to clear the shipments.
Arrange and organize the health file of each shipment and send it to the ministry of health, after getting the approval from the IRI.
Communicate with the broker to ensure a smooth clearance of the shipments at the Airport/port at the right time.
Coordinate with the warehouse and schedule the delivery of each shipment.
Analyze all the stock is equal to the system in both warehouses Free zone and local.
Check all cost invoices are correct as per the deal (insurance, Broker, Clearance, Transportation, warehousing, Demurrage fees, MEA Cost, Freight forwarders), execute them in the system and send the originals to the finance department.
Calculate the CMUP and ventilate the cost in the system per Shipment (Landed Cost).
Dealing with Cross Shipment from France to Nigeria (All details).
Process all export shipments from A to Z as per the request of the sales manager and the management.
Sign the purchasing invoices and prepare the cash flow statement - send it to the finance in order to prepare the payments.
Update Brand Managers and Sales team about delivery status
Inform Brand Managers on damaged or missing items and ask/follow up the compensation from the supplier and the insurance company.
Maintain the logistic filing accuracy process per country per brand.
Notify C.E.O on any aspect of activity where policy or procedural changes may be necessary.
ARD is an agricultural company focusing on trading and distribution of fertilizers, seeds, agricultural chemicals and irrigation equipment.
Job Objectives:
Process sales orders from Europe to Algeria, Iran, and Iraq Markets (executing invoice and packing list)
Complete all paper work, documents, & legalization requirements for all Land, Sea, and Airfreight shipments according to Country Requirements.
Follow Up on the delivery of the products and ensure the clearance on time. As Letter of credits and agreements are contracted with clients (ministry of health in IRAQ) and the banks.
In January 2014 I was promoted to senior traffic controller with additional tasks:
Studying KPI’s: Measuring time of delivery, documents and all necessary issues for the consignment to be cleared at the final destination.
Dash Board: Reporting on weekly basis to the General Manager; summary on all shipments; working on minimizing the Bureau Veritas process.
L'Oreal from A to Z Cosmetics Multi-National Company, and is a formula of success at the heart of beauty Business for Women and Men. My job role at L'Oreal involves the following:
Communicate monthly with BDM to receive sales order and invoicing schedule internally to meet cut-
off dates.
Process sales orders using WMS for local warehouse and SAP B1 for free zone warehouse.
Resolving pending issues with the help of BDM's, planners, finance and other key players.
This requires communicating heavily and professionally internally and externally (Clients, freight forwarders, service providers, official authorities...)
Complete all legalization requirements and paper work per countries (Chamber of commerce (COO), Bureau Veritas (COC), Iraqi embassy, Jordanian embassy, ministry of foreign affairs and ministry of health approvals, MSDS, AWB, TCN…).
Coordinate with freight forwarder to book truck (Land freight), flights (Airfreight) and vessels (Sea freight) as needed.
Follow up and inform client of shipment departure according to AWB or bill of lading as applicable in order to confirm delivery and Customs Clearance.
Ensures the delivery product to client at optimum cost and lead time plus meeting receiving the country requirements.
Provide a feedback on feasibility of transaction, for top management.
Execute all payments for Suppliers according to the Service they perform, BUREAU VERITAS testing and inspections, transportation expenses in case of CIF etc…
NB: I handled a very challenging and exciting role at L'Oreal where I was responsible for four divisions in three countries.
Starting January 2013: Was leading a team of two persons, working together in order to meet deadlines and Company's interests.
Responsible for Execution of sales orders, invoices, returns and credit/debit notes using WMS and SAP Business1 Software.
Leads the communication with Abou Adal WH’s and logistics teams to meet preparation lead times and product availability.
Monitors the delivery lead time of the orders, and reports issues.
In charge of insuring a proper month tonnage closure.
Handles filing and archiving all shipping documents.
I was one of the most responsible members in the customer service team; I demonstrated great capacity and sense of accountability during the year and a half in the DPGP.
During this period I developed advanced technical skills to the business with minimum level of mistakes.
I was one of the most responsible members in the customer service American University of Science and Technology (AUST), team; I demonstrated great capacity and sense of accountability during Lebanon Bachelor's degree, Finance the year and a half in the DPGP. Graduated with a GPA of 2.86 During this period I developed advanced technical skills to the business with minimum level of mistakes. Trainings: SAP Business one Warehouse Management System WMS