Raghu Nair

Senior Secretary at Consolidated Contractors Company

• Qatar - Doha
• My current job since November 2001

Prepare all kinds of correspondence for Clients, Subcontractors and Suppliers, as per the instruction of higher management.
Prepare regular meeting schedule and arrange appointments; organize and maintain paper and electronic files; manage projects and disseminate information by using the telephone, mail services, Web sites, and e-mail
Tracking of all correspondence in a systematic manner with suitable numbering system and coordinate with document control group as and when require.
Handle more complex responsibilities such as reviewing incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution with appropriate stamps.
Responsible for all incoming documents and distribute to the same to management concerned.
Performs administrative and office support activities for multiple supervisors.
Preparing spreadsheets, tracking overtime requests, checking and dispatching times sheets of staff and coordinate the duties during leave, absence or heavy load of others with concerned staff.
Preparation of Method Statements and Activity Risk Assessments.
Checking cost code allocation for the daily time sheets and preparing cost code monitoring reports.
Preparing daily Manpower Report.
Preparing Daily Activity Reports and weekly progress reports.
Preparing request for sending workers to safety training course.
Preparing and maintaining proper filing of all QA/QC documents.
Preparing all kinds of work permits and supporting documents for the work permits.
Preparing and submitting the RFI (Request for Inspection) to Q.C. department.
Preparation of Daily Concrete Request.