Rahil Chandle

Maintained project documentation, technical data, engineering and supplier drawings, and other project-related records.
Handled administrative requests and queries from senior management, including staff duty rosters, attendance tracking, and scheduling appointments and meetings.
Prepared reports, memos, letters, permit to work (PTW), material/purchase requests (MR), blanket purchase agreements (BPA), purchase requisitions (PR), invoices, electrical meter readings, and gate passes/vehicle passes using word processing and database tools.
Managed workflow by assigning tasks to administrative staff, ensuring timely and accurate completion of work.
Updated asset data, warranty details, and maintenance history in the CAFM system.
Created preventive maintenance notifications, defined activities, equipment functional locations, main work centers, breakdowns, and generated work orders in SAP ECC Production.
Reserved materials as per material codes, monitored material status, defined job deadlines, and ensured
efficient resource allocation for timely completion using SAP ECC Production.
Monitored planned preventive maintenance (PPM), converted PPMs into work orders, prepared checklists, and ensured timely closure of complaints.
Monitored FACP, DDC panels, BMS, and SCADA system alarms, coordinated troubleshooting and resolution.
Processed material requests, BPA, MR, and PR, and followed up on approvals.
Generated daily, weekly, and monthly reports to support operations and internal communication.

Responsible for all office tasks including answering calls, typing emails, scheduling meetings, supporting visitors, handling customer queries, writing correspondence, follow-ups, and preparing presentations.
Prepared and processed payroll and employee benefits while resolving related issues and discrepancies, developed and maintained an organized filing system.
Managed HR and compliance functions, including new employee onboarding, labor compliance, scheduling meetings in Outlook, and providing meeting support.
Oversaw employee schedules and assisted with staff arrangements such as meals, meetings, vehicles, and flight bookings.
Recorded daily cash activities accurately, scheduled lectures and exams, prepared student results, and managed collection of bus and school fees.
Processed monthly payroll, created RTI submissions, and issued pay slips.
Performed accounting tasks including bank reconciliations for multiple accounts, bookkeeping, accrual accounting, and payroll.

Prepared quotations, delivery notes, sales invoices, and daily reports to support office operations.
Managed employee records and HR processes including visa processing, cancellations, renewals, national ID applications, passport renewals, and payroll preparation.
Maintained office operations and services, organized front and back office activities, and supported HR functions.
Ensured accurate records of employee benefits, inventory, and invoicing.
Oversaw inventory control, implemented measures to minimize stock holding, and ensured stock system and paperwork accuracy.
Coordinated office maintenance, arranged necessary repairs, and collaborated with IT to resolve system issues.
Managed company material and product inventory, including stock profiles and locations.
Prepared quarterly invoices and contract status reports to ensure timely vendor and contractor payments.

Assisted the General Project Administrator while expanding knowledge and enhancing administrative skills.
Controlled, tracked, and issued complete project documentation including correspondence, site instructions, change orders, letters, staff daily reports, submittals, and other client/subcontractor documents.
Planned and scheduled maintenance jobs to support project operations.
Maintained and monitored all tracking records, ensuring proper check- in/check-out when files were taken from the filing room.