Asst. Officer - Logistics, Supply Chain
EMIRATES ALUMINIUM
مجموع سنوات الخبرة :18 years, 1 أشهر
Liaise with suppliers for timely delivery of Inbound shipments as per the Production requirement of end user departments.
Work closely with Shipping lines & Freight Forwarders to minimize delays and costs.
Obtain the required approvals for Shipment Import from Ministries, Customs and Regulatory authorities.
Ensure All shipping documents are legalised, duty paid/duty exemption processed in both Dubai & AUH Customs and passed to the CFS authorities for clearance.
Manage all Inbound shipments like Process material, Spares and Consumables for EMAL and ensure they are released from the Port for trucking on time.
Manage the flow of inbound FCL shipments which are received, unstuffed and loaded for delivery to EGA site from CFS - DPW world/ ADPC.
Ensure the equipment’s for refurbishment, calibration, samples for testing, items for public relations are shipped and end user updated accordingly.
Ensure the invoices for the logistics services are verified as per the contractual rates and approved for payment within the agreed payment terms.
Work with warehouse and internal customers closely to ensure that receiving bottlenecks are eliminated.
Provide administrative support to the Manager, Logistics and Logistics department by drafting variety of standard documents and correspondences, handling information requests, and serves as a central point of direct administrative contact with other departments and suppliers in the day-to-day matters concerning the department.
Handling customer complaints and coordinating with various departments and related functions to ensure smooth flow of operations.
Responsible for handling of petty cash for the department and maintaining their records for audit.
Department coordinator for Policies & Procedures. Liaising with Quality team for uploading and management of policies and procedures.
Responsible for updating department KPI’s and preparation of monthly report’s and statistical charts.
Raise Purchase requisitions, Shipment costing in SAP and ensure timely payment of vendor Invoices using SAP material management system.
Updating, processing and maintaining a tracking facility to enable documents to be traced easily.
Responsible for receiving quotes from freight forwarders, preparation of Invoices and arranging dispatch of export shipments by coordinating with end users.
Processing all Shipping line & Trucking Invoices for Imports.
Liaise with Freight forwarders, shipping companies and transportation companies for timely movement of Inbound and Outbound shipments.
Liaise with Local customs authorities for clearance of Inbound shipments.
Updating daily navigator for monitoring of Inbound shipments and assist with urgent shipments or other shipments that require close monitoring & control.
Coordinating with trucking companies for arranging delivery of raw material shipments from CFS and maintaining database and follow up on payment of Freight Invoices of Raw Materials.
Receive all MMAF’s for the warehouse department, record their database and forward it to the concerned.
Assist cataloguing team in maintaining lists of packages to be catalogued based on priority basis; update the PR and PO details.
Compile leave plan for the department and update data to maintain departmental records and databases as appropriate establish and maintain paper and electronic files and records for the department.
Provide administrative support to the department.
Arrange meetings & appointments, schedule and co-ordinate date, time, venues, agenda and facilities, take department minutes.
Gather, enter and update data to maintain departmental records and databases as appropriate establish and maintain paper and electronic files and records for the department.
Any other secretarial duties as directed by HOD.
Prepare and assist in various forms such as Commercial Evaluation sheets & Tender status reports.
Expedite and follow up tenders, Request for Proposals, Letter of enquiries.
Expediting and follow up on Tender list Details, Tender list Approvals, Capitan Cost Commitment Approvals and finally PO’s or WSO’s.
Maintain departmental records and databases.
Other general secretarial duties.
Coordinate to the customers regarding their inquiries and orders.
Handling customers / clients complaint (if any) and coordinate with General Manager for necessary action.
Maintaining monthly Stock report, update statistical information and maintain management records.
Prepare documents for all received purchase order and hand over to shipment department for dispatching.
Organizing and managing daily schedules, coordinating meetings and arranging conference calls.
Prepare quotations to the customers based on their requirement.
Prepare business correspondence, proper filing of all inquiries and quotation as well as Purchase order on monthly basis, typing and other related secretarial jobs.
Handling all original documents of personnel including all passports, keys and other important documents.
Keeping all the records of all employees and keep updating their passport, visa, labor card expiration and other related matter.
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Courses: SAP MM Requisitioner & SAP Logistics Controller Lean Foundation Course Executive PA Master Class – For PA’s & Executive Secretaries Advanced Course for Microsoft Office 2010