Senior Document Controller
Tecnicas Reunidas
Total years of experience :26 years, 6 Months
Working for KIPIC Al-Zour NRP (New Refinery Project), Package #1.
Coordinating with team for easy and efficient disposal of jobs on a daily basis. Supporting the team and troubleshooting of problems faced by documenting information using company's documentation EDMS software Documentum.
Working in coordination with Madrid operating centre and India server through Documentum.
Attending weekly meetings with subcontractors and apprising them of the document status and its follow up.
Provide weekly status of documentation summary report to the project team.
Document activity report of document registers for the Site Manager & Construction Team.
Maintain updated Master Submittal log, monitor the submittal schedule and status.
Transmit documentation and submittals to subcontractors as per company procedures.
Updating of Issued for Construction Engineering drawings, Isometric and PID drawings in the common server as well as upkeep of Master hard copy folder.
Liaising and communicating with Vendor document controllers.
Registering, checking and distributing technical documents received from Vendors.
Overseeing of updating and archiving of MRBs (Manufacturing Record Books)
Preparation of Preliminary Record Books for unit wise hand over.
Coordinating with Subcontractors for the preparation and submission of As-Built drawings.
Work included every aspect of controlling of documents related to New 30” Crude Transit Line (TL-4) project and maintaining the flow of documents and its up-keep.
1) Responsible for preparation of internal and external transmittals and its dispatch through
Sharepoint (EDMS Software).
2) Day-to-Day Document Control Activities:
Ø Maintain project site documentation, including technical data, engineering drawings,
technical specifications and other project- related documents.
Ø Maintain project procedures, standards, work instructions, Site Change Requests, Site
Instructions and guidelines.
Ø Control and register all incoming/outgoing correspondence and transmittals.
Ø Co-ordinate internal verification and participate in client audits.
Ø Ensure that all hard and electronic copies of only controlled documents of latest
revision of work instructions and procedures are distributed to focal points.
Ø Ensure that the latest revision and approval status of drawings is kept updated
continuously.
Ø Update document control procedures and assure document quality to include
completeness, accuracy and compliance with established procedures and updates.
Overall responsibility of preparing Technical Proposals from Solicitations received from US
Military for projects as part of Iraq Reconstruction Programme. Job involved detailed writeup
for the proposals to preparing technical sketches wherever applicable.
1) Supervising proposal document for quality, accuracy, verifying compliance with standards
of style, format, overall structure and organization of contents, recommending any
changes in scope, format and content to the team when needed.
2) Ensuring precise drawings and details for container living/office/ablution unit fabrication
and installation, fencing details etc using AutoCAD based on the client’s requirements and
to meet the solicitation deadlines set by the client.
3) Maintain and update the schematics as required for As-Built drawings.
Preparation of Technical Proposals with inputs from Head of Departments (HoDs) and in
co-ordination with the Graphic Designers and reviewing/editing the proposal for
consistency and responsiveness to client requirements.
1) Assisting the BD Manager in compiling of technical write-ups for the proposals.
2) Assisting the Proposals Officer in the finalization of the financial statement and cost
spreadsheet for bidding purpose.
3) Assess project requests and build relationships with HoDs in all functions at all levels and
follow-up with them if additional information is required before finalizing.
4) Ensure clear communication of client requirements. Review project specifications, terms of
reference and client expectations with HoDs as necessary.
5) Prioritize projects based on due dates and time estimates. Monitor deadlines and ensure
timely delivery. Perform quality check on all projects prior to submission to client for final
production.
Worked under the Documentation Dept. Assigning jobs as per priority status in
coordination with Head of Documentation Dept. for effective and on-schedule results.
1) Handled all types of drawings esp. Instrumentation drawings & Mechanical drawings.
2) Mechanical Drawings like piping drawings, general arrangement drawings, detailed
fabrication drawings & item identification.
3) Preparation & Documentation of Site Survey Reports, Engineering drawings & As Built
drawings.
4) All documentation was maintained in electronic format with the help of an EDMS software
viz. PIRS (Project Information Retrieval System). It is a software solution for Document
and Communication Management.
5) Job required constant update of the system on a daily basis in co-ordination with ABB
Mannheim, Germany office and ABB Kuwait town office.
6) Assist in designing presentation slides for various proposals, Training, Exhibitions &
Seminars with the help of PowerPoint & Jasc Paintshop Pro.
Main tasks involved mechanical drawings & steel structural drawings.
1) Assisted the Chief Mechanical Engineer in maintaining Correspondence with Clients / subcontractors
and company’s site offices for follow up of engineering queries and technical
matters.
2) Job required preparation of mechanical shop drawings and Structural Steel drawings as per
site requirements.
3) Maintaining proper documentation of all project related drawings & documents.
Cataloguing of all available datasheets, brochures, manuals etc. for the company library
Bachelor’s Degree of Arts (Major in History)
Diploma in Automobile Engineering from H.I.E.T (Hindustan Institute of Engineering Technology) affil
