Rajeevan Pathikkal

Petronik Petrochemicals Trd. LLC: - From 01.07.2023 to Till Now (Finance Manager)
(Product / Service: - Trading & Export Base Oil and Lubricant Products from UAE to South Africa & Asia)
- Managing Finance & Accounts team and to ensure all routine financial records are up to date.
- Liaison with banks RM for getting Deal with competent exchange rate and chat if any queries.
- Submit Weekly fund forecasting statement to MD and arrange prioritized payment.
- Ensure VAT returns are filed to FTA in each quarter before the due date.
- Monthly scrutinize Ledger and ensure all appropriation entries are passed on accrual basis.
- Preparation of Each File status profitability statement to Management and discuss in detailed.
- Preparation of Periodical Financial Statements & MIS to the management (Monthly, Quarterly & Annually).
- Daily morning review the online bank balances (five banks) & ensure the related transactions are passed.
- Analyze & Forecast the Fund Position to the required Working Capital for over a period of time.
- Daily prepare fund flow statement along with upcoming expected receivables & Payables to the management.
- Verify Debtors & Creditors ageing report time to time and monitor it. Overdue balance if any notice separately.
- Coordination with External Auditors.
- Arrange the online payments through Mashreq, ENBD, ADIB, RAK & FAB after confirming with MD.
- Monitoring on fund mobilization.
- Preparation of Budget and later evaluate it with actual. If any vide variations, its reasons need to be analyzed.
- Review on Fixed and Variable (overhead) expenses for Costing and to control.
- Manage and scrutiny on Accounts receivables (A/R) and Accounts Payable (A/P) to assess fund flow.
- Key role in Board meeting related with the financial discussion & in decision making.
- Other key financial reports and statements as and when required for the management.

(Product / Service: - Construction, Architectural Engineers & Interior Designing in India & UAE)

- Responsible for the Financial health of the Company, producing Financial Reports and Developing Strategies, Guiding Senior Executives in making sound business decisions in the long and short term.
- Mobilize & optimize the fund in meeting the ongoing site works and accelerate the process.
- Ensure the Clients stage wise payments are received within the time as set out in Agreement.
- Scrutiny & review clients feedback and take / suggest adequate measures for smooth functioning.
- Ensure all assigned works are in Progress as per the Clients Agreement & affirm it with Operation Team.
- Conduct the Meeting with Operation & Accounting Team to accelerate the routine process to accomplish.
- Prepare periodical financial reports (Monthly, Quarterly & Annual) and MIS to the Management.
- Major participation in Company Board Meeting on Financial subjects and subsequent Decision making.
- Monthly scrutinize Ledger and ensure all appropriation entries are passed on accrual basis.
- Daily morning review the online bank balances (Three banks) & ensure the related transactions are booked.
- Analyze & Forecast periodically the Fund Position and manage the Working Capital as and when required
- Daily prepare fund flow statement and report to the management.
- Verify Accounts receivables (A/R) and Accounts Payable (A/P) to assess fund flow.
- Coordination with External & Internal Auditors in clearing their query if any.
- Ensure all statutory requirements are complied within due date (Tax, Insurance, EMI, Etc., ).
- Preparation of Budget and review its effect with actual. If any vide variations, its reasons to be analyzed.
- Review on Fixed and Variable expenses for Costing and analyze profitability on each work / contract.
- Ensure smooth Internal Control procedure among Departments effectively following.

- Overall responsibilities of Finance & Accounts Department and ensure all financial records are intact.
- Liaison with banks related with Trade Finance transactions, FD & Term Loan.
- Review Export & Import L/Cs. time to time till the process completed.
- Analyze the LIBOR rates among banks to get better rates for LC discounting.
- Ensure no excess charges are debited by banks on Term Loan interest, L/C’s discounting and its establishment. Charges should be on the basis of agreed LIBOR+BPS and the tenor of L/C.
- Ensure the export L/Cs acceptances are received from each Bank and inform to operation team.
- To confirm with respective banks on CAD customer’s and ensure fund received in account promptly.
- To prepare and analyze the ROI statement (Mutual Fund, Bond & Term Loan against FD)
- Ensure interest on F.D, Bond and Mutual Funds are periodically credited in respective bank account.
- Ensure rent chqs from Tenants are periodically deposited in Banks.
- Laise with Tenants on renewal of Tenancy contract before its expiry.
- Ensure VAT returns are filed to FTA periodically and confirm the refund received in bank promptly.
- Monthly scrutinize Ledger and ensure all appropriation entries passed on accrual principle.
- Preparation of Periodical Financial Statements & MIS to the management (Monthly & Quarterly).
- Daily morning review the online bank balances (four banks) & scrutiny on latest transactions. Ensure the balances are tally with ledger subject to the reconciliations.
- Evaluate and Analyze current status of fund position with required Working Capital for next two weeks.
- Daily prepare fund flow statement and to report to the management.
- Verify Debtors & Creditors ageing report and monitor on overdue balance if any.
- Ensure the accuracy, authenticity & completeness of all the financial records.
- Coordination with External & Internal Auditors.
- Key supports in finishing the audit of 2016 & 2017 books of accounts.
- Ensure & review the arrangements made for the payment to Vendors through Import L/C & TR Facilities.
- Manage and ensure the accuracy of ERP accounting software in revealing the correct balance.
- Monitoring on fund mobilization.
- Manage day to day financial transactions of the company.
- Ensure Insurance policies are renewed properly.
- Preparation of Budget and evaluate with actual. The variation should be analyzed and to find the factor behind.
- Review on Fixed and Variable expenses part of Cost Accounting and analyze product / contract wise profit.
- Manage and scrutiny on Accounts receivables (A/R) and Accounts Payable (A/P) to assess fund flow.
- Review and confirm the outward payments documents before paying through the online.
- Key role in Board meeting related with the financial discussion.
- Other financial reports and statements as and when required for the management.

24.5.2014 to 30.6.2017
Product / Service:- Ship Building, Repairs and Maintenance Service.
- Preparation and structural presentation of financial statements, Fund positions, revenue analysis, Cash Flow, Statement of comprehensive income and assisting the management for the setting up of budget and budgetary control as per IFRS standard.
- Daily review the online banking position and ensure the available balance are in accordance with the ongoing fund flow statement.
- To submit daily fund flow MIS to the Directors with appropriate suggestion & comments which include immediate major financial commitments (both receivables and payables - such as transaction due date on L/C, LBD, TR, PDC, Etc.)
- Arrange required documents and details for Bank Facility Proposals.
- Liaising with Bank officials related with L/C, LBD, TR, Etc.
- Deep involvement in handling Internal and External Audits.
- Manage the books of accounts, prepared under ERP accounting software.
- Ensure the routine works are carried according to the Internal Control and suggest if any further changes required according to the operation expansion.
- Monitoring fund mobilization.
- Organizing and administration of Accounts Staff, performed as Core Team Member.
- Manage day to day financial transactions of the company.
- Ensure the cost control effectively implemented and ensure its effectiveness.
- Management and monitoring on of Accounts receivables (A/R) and Accounts Payable (A/P).
- Management of banking transactions and facilities.
- Management of outgoing & Incoming Letter of Credit.
- Special assignments, guidance and management reporting in taking core financial decision.
- Other routine financial assignments on MIS, such as schedules, annexures, letters, etc.., for the management and key role in decision making.

- Preparation of periodical financial statements and reports, which include Profit & Loss Account and Balance Sheet.
- Overall responsibility for all Financial and Management information and report to C.F.O.
- Update all banks (five banks) daily running balance and report the daily position to C.F.O & M.D.
- Manage day to day financial transactions of the company.
- Keep and maintain regular control and update the data on Accounts Receivables (A/R), Accounts Payables (A/P).
- Visit frequently to "A" class customers and ensure the fund inflow regularly. Major issues if any to be noticed.
- Review and confirm the reports and the receipts submitted by the field money collectors and ensure accuracy.
- Communicate with customers in receiving the payment along with statement of Account and unpaid statement.
- Check Bank Reconciliation Statement (five banks) and resolve any differences in timely manner.
- Major role in settling the customers / suppliers disputes if any, after discussing with the management.
- Ensure the accuracy of issued cheques and its supporting documents and pass the same for MD's final approval.
- Arrange Letter of Credit (L/C) communicate with bank, suppliers. Maintain the file till completing the transaction.
- Maintain the Fixed Asset register and the application of depreciation.
- Review on General ledger and confirm on closing balances for financial statements.
- Motivate and supervise the subordinates in updating their duties.
- Participate in routine meeting of management & key role in its evaluation in each session.
- Co-ordinate with Auditor in settling their queries by providing required schedules and reports.
- Major role in Budgeting and its comparison with the actual figures. Study on the strategies with analytical ratios.
- Other miscellaneous supporting reports and data, required for the management in concluding their decision.