Medical Secretary
Hamad Medical Corporation
Total years of experience :19 years, 6 Months
* Perform secretarial duties as per job description and directed by the assigned department supervisor / head.
* Maintain the schedule and appointments of the chairman receive, review and sort all incoming correspondences through mail, faxes-mails to chairman/department head office.
* Respect and maintain confidentiality in dealing with records and individuals, initiates action and demonstrate a willingness to exceed minimum performance required by job.
* Drafting internal and outgoing memos and dispatching them.
* Handling telephone and relaying messages to doctors, checking e-mail messages and other correspondence received in the unit.
* Providing relevant information to patients and relatives via telephone call or personal talk.
* Filling and maintaining records as per Joint Commission International (JCI).
* Ordering requirements (store/purchase requests) accessories and other stationaries required in the department.
* Taking medical dictation of reports and preparing them.
*Maintain the general filing system;
*Custodian of the Company legal and government documents;
*Record and Filing all incoming and outgoing correspondence, Internal Memo, RFQ, LPO/IPO, LOI, Invoices and Sent Quotations;
*Prepared and responding to related correspondence;
*Maintain the filing of ongoing project: submittals, shop drawing, final BOQ, delivery order and reports;
*Coordinate meetings and arrange appointment of General Manager;
*Keeping up-to-date contact details of employees and clients;
*Liaising with the General Manager regarding the meeting’s agenda;
*Taking and preparing minutes;
*Circulating approved minutes;
*Receive, direct and relay telephone and fax messages to appropriate employees;
*Respond to the public inquiries; greet employees and visitors - and direct to the appropriate staff.
* Control, record and filing all incoming and outgoing documents;
*Respond to the received emails;
*Acts on some documents referred to for encoding, edition and printing;
* Responsible for performing edits on documents before submitting them for approval;
*Ensuring that all documents are submitted to their predesigned departments before the required submission date expires;
*Prepare and manage correspondence, reports and documents;
*Booking and organize travel;
*Handle incoming mail and other material;
*Communicate verbally and in writing to answer inquiries and provide information;
*Re-direct calls as appropriate and take adequate messages when required
*Able to provide office clerical services and administrative support in order to ensure that the services are provided in an effective and efficient manner;
* File all correspondence (incoming and outgoing Answer all incoming and handle caller’s inquiries whenever possible;
* Assist in the planning and preparation of meetings; provide word-processing and secretarial support
* Develop and maintain a current and accurate filing system; coordinate the repair and maintenance of office equipment;
*Re-direct calls as appropriate and take adequate messages when required;
*Respond to public inquiries; greet employees and visitors;
*Perform other related duties as required.
*Management of community social awareness and health education;
*Implement livelihood prorams and contruction of visible facilities that helps community people to uplift their lives and be empowered;
*Information activities regarding the government programs and projects;
*Facilitate trainings and seminars in the community as according to need of enhancement.