RAKHI SHAJI

CURRENT:

 Chief Accountant - \[Jul 2016 -Present\]
Agility Engineering & Contracting Company LLC, Abu Dhabi (Sister Concern of NCTC)
National Contracting & Transports Co.L.L.C (NCTC), Sharjah

Soilid Ggeneal Constructions Qatar (Sister Concern of NCTC)
Lane Mideast Contracting LLC (Joint Venture with NCTC)
U.A.E.
Company's Commercial Activities :Contract Works related to Main Roads, Streets, Airport Runways, Taxiways, Rain Water Drainage System, Aeronautical Ground Lighting, Bridges, Tunnels, Building Projects, Main Sewage Network Contracting. Etc.
Major Clients of Company: Govt of Sharjah(Sharjah Muncipality, Roads and Transport Authority sharjah, Directorate of Public Works(DPW) ), RTA Dubai, Dubai Muncipality, Ministry of Public Works (MPW), Sharjah International Airport, Abudhabi Airport company PJSC, Al Maktoum International Airport etc.Abudhabi Muncipality, Musanada etc.
Core Competencies
►Financial Accounting up-to finalization
► Financial Statements Preparations (Balance Sheet, Income Statement, CFS, Statement of Changes in Equity& Analysis
► Cash Flow Management
► Budget preparation and Budgetary control.
► MIS Reporting & Ratio Analysis
► Bank Facility management-LC & LG
► Year end, month end closing
► Internal & External Audit
► Procurement & Sales Management.
► AR & Credit Control Management
► AP & Vendor Relation Management
► HR & Payroll Management
► Fixed Asset & Fleet Management
►Inventory Mngt, Physical Sock & Variance Analysis

Duties & Responsibilities:-
•Reporting to Finance Manager & assisting him in all accounting and financial related activities.
•Preparation of Management Information Reports, In house Financials, Financial Analysis, Cash flow Analysis, Working Capital Management, Ratio Analysis, Budgeting and variance Analysis.
•Supervision of entire accounting activities GL, AP, AR, Banking, Petty cash management, Payroll etc and managing accounting team.
•Ensure all financial practices are in line with policies and procedures as per the accounting standards(IFRS)
•Liaison with Bank Relationship Managers/Officers related to Corporate Banking, arranging General and Project Facilities.
•Handling Trade Finance - Letter of Guarantees(TB, PBG, APG & RG) Letter of Credits LC / LTR, PPC (Progressive payment certificates) Bill Discounting, proposing Project Facility structures.
•Financial Accounting up to Finalization, Revenue Recognition & cost allocation of projects.
•Prepare Month end/ Year end related adjustment entries like Accumulated Depreciation, Prepaid Insurance, Prepaid Rent, Prepaid Trade License fee, Prepaid Tender Bond, PB Commissions, Accrued Expenses, provisions for Leave salary, EOS Benefits etc.
•Overviews the maintenance & control of fixed assets register including assets acquisition, disposal, write off and depreciation.
•Ensure the internal control over Diesel Usage project wise.
•Monitor Hiring of Heavy Equipment and Motor Vehicles -project wise
•Ensure the internal Heavy Equipment and MVs are well distributed, project-wise according to the usage.
•Ensure the Insurance claims for the Project site damages/accidents are reported in time. Maintain the WC, CAR, CPM Fleet, TP Fleet along with Comprehensive Insurance for all vehicles & Equipment.
• Ensure Internal and external Debit Notes are prepared & accounted in time.
•Monthly review of Project wise Profitability.
•Review of accounting of GL, AR, AP and co ordinate with Internal & External Auditors.
•Manage Month end & Year End Closing.

•Perform a full spectrum of accounting functions for a General Trading co.like GL, AR, AP, Banking, Credit Control, Cash Flow Projections, Budgeting, Inventory Control, Supply Chain Management, Sales and order management.
•Expert in Credit Control, Manage collections & Accounts Receivable of the company. Handling more than 500 customers and leading a team of 10. Ensure the effectiveness and efficiency of collections.Provide recommendations for improvement.
•Prepare Financial Statements & analysis on monthly basis and report on variances to CFO/FM timely and accurately.
•Managing Month end and Year End Closing in systems after reconciliations and journal entries like prepayments, accrued expenses, depreciation etc.
•Prepare Annual budgets forecasts and Budget Management.Cash Flow Projections and cash management.
•Liaise with Auditors for Interim & Annual Audits by providing necessary information & preparing required reports and documentations.
•Credit control over AR, Credit Analysis, Follow up of Debtors/Creditors Balance Confirmation & Payment collections.
•Liaise with legal dept. to recover the payment from delinquent customers.
•Manage AR, Monitoring AP Payments, AR/AP Accounts Reconciliations & PDC Management.
•Processing of payroll of employees .
•Prepare Bank reconciliations, following up on L/C discrepancies
•Overviews the maintenance & control of fixed assets register including assets acquisition, disposal, write off and depreciation.
•Provide guidance to Asst.Accountants & Coordinate with them as a team to complete assigned accounting tasks within deadlines.
•Monitor & ensure all the Purchase Orders, Goods Receipt Vouchers, Purchase Invoices and Vendor payments are posted appropriately and timely.
•Monitor & ensure all the Sales Quotations, Sales Orders, Sales Invoices, Sales Returns and Customer Receipts are posted appropriately and timely.
•Inventory control over the Internal transactions and External Transactions like Transfer Notes, Delivery Notes, Delivery Returns & Stock Adjustments.
•Physical stock Taking & Stock Variance analysis..
•Monitor Expenditures, analyze revenue, determine budget variances, and report the same to management.
•Develop and maintain internal control.
•Experienced in system implementations in accounting and reporting processes.
•Timely & Accurate submission of all required reports and other functions as assigned by CFO/FM.
•Review & Processing of new customer’s Credit Application.
•Evaluate the reliability, credit worthiness of new & existing customer.
•Ensure all credit terms are correctly entered and reflected in the master file of each customer in the system & all the credit agreements are signed and filed.
•Re-fixing of Credit Limit according to annual sales and payment mode.
•Regular & vigorous follow up of customers by phone and emails for the collections.
•Ensure the delivery of Monthly Statements to customers by email/fax.
•Undertake customer account reconciliation monthly & yearly.
•Handle the disputed bills.Review status of delinquent accounts & initiates collection action.
•Liaise with Sales Dept.Arrange and participate regular monthly meeting with sales managers
•Ensures doubtful receivables are flagged on time & inform senior Management timely and accurately about any noteworthy developments.
•Issue credit notes.. Ensure all Credit Notes issued are appropriately approved by management.
•Monitor AR. Define and execute collection strategy. Prepare Action Plans for collection on daily, weekly & monthly basis.
•Review collection reports to ascertain status of collections and balances outstanding to evaluate effectiveness of current collection policies and procedures.
•Chase overdue invoices.Maintain accurate records for all chasing activity.
•Execute dunning strategy, .
•Review accounts to be recommended for write-off.
•Maintain AR Ratio & DSO as per company Credit Management policy.
•Reporting to F.M/CFO (Daily, Weekly & Monthly Reports) :

Target and reach the right Clients.
Generate maximum demand to our products, Cultivate prospect relationships.
Ensure quality standards and client expectations are met.
Ensures that client issues are dealt with in an efficient manner.
Owns the contract and contract renewals for new work for an existing client.
Approves Change Orders and invoices, and is responsible for payment collections.
Works closely with the project team in order to maintain a continuous knowledge of project
status in order to identify potential issues and/or opportunities within or related to the project.
Ensures that all processes and procedures are completed, quality standards are met, and that
projects are profitable.
Communicates the client's goals and represent the client's interests to the team.
Provides regular two-way communication between the client and team, to provide strong team
representation and set proper client expectations.

Understanding of company capabilities and service, and effectively communicates all offerings to
the client.
Reports to the Managing Director, providing regular input on all account activity, including status
and call reports on a weekly basis.
Experience in supporting / implementing Application Software like Accounting, Business
Management, Clinic Management & E-Commerce applications.

Expert in Credit Control, Manage collections & Accounts Receivable of the company. Handling more than

500 customers and leading a team of 10. Check the effectiveness and efficiency of collections.Provide

recommendations for improvement.

 Review & Processing of new customer’s Credit Application.

 Verification of Submitted documents, telephone number & office address

 Evaluate the reliability, credit worthiness of new & existing customer.

 Establish credit Limitations on customer account.

 Agree payment plans with customers and ensure that they are adhered to

 Setting up the terms and conditions of credit Period & Amount.

 Ensure compliance with company Credit Management Policy

 Maintain accurate and up to date customer details and account records.

 Re-fixing of Credit Limit according to annual sales and payment mode.

 Ensure the delivery of Monthly Statements to customers by email/fax.

 Ensure and monitor Vigorous follow up of customers for the collection.

 Investigating and resolving queries relating to non-payment of invoices.

 Undertake customer account reconciliations monthly & yearly.

 Ensure that all accounts are well controlled and all outstanding monies owed to the company is

collected.

 Handle disputed bills and negotiate to bring payment within the agreed terms.

 Review status of delinquent accounts & initiates collection action by contacting each account

holder & Notify sales account managers.

 Co-ordinate with Legal department for recovery. Compiles documentation for legal action.

 Other duties as delegated from time to time by the Finance Manager/CFO.

 Assist with external audit examinations by completing and providing them the requested

materials and reports.

 Monitor Accounts Receivables. Prepare Action Plans for collection on daily, weekly & monthly

basis.

 Review collection reports to ascertain status of collections and balances outstanding to evaluate

effectiveness of current collection policies and procedures.

 Provide Status reports, PDC list, Holding Cheques & Bounced Cheques reports on weekly and

monthly basis to management -Direct to Finance Manager/CFO.

 Leading a team of 10 members & Assign responsibility to each member for collections,

allocations, claims, rebates, promotions, discounts & discrepancies. Also to assist clients for

resolving questions /problems regarding their invoices

 Ensure the prompt and courteous service (Internal / External) with incoming e-mails & phone

enquires, request for the copies of invoices.

 Initiate appropriate follow-up action on mail returned customers.

 Prepare correspondence for customers who require special Handling.

 Review accounts to be recommended for write-off.

 Arrange & participate monthly AR Meeting with branch sales managers.

 Maintain the Accounts receivable Ratio as per the Company Credit Management policy

As a responsible member and administrator of Implementation team of ERP system at Leader Sport in

1999, gave the chance to acquaint the full knowledge about the Accounting Package and trained other

users too. Job Rotation gives more exposure in all accounting menus like AR, AP, GL, Banking,

Purchase, Inventory, Sales & Reporting.

 Posting Invoices & sales returns.

 Generate cash/cheque receipts, payment vouchers & journal vouchers.

 Realization & Bouncing of cheques, Bank Reconciliation.

 Allocation of receipt vouchers & customer follow -up.

 Generate Purchase Order &LC documentations

 Create Goods receipt notes, &transfer notes from store to store.

 Monitor the movements of items by stock card report.

 Reporting to the Managerial Heads.

o Sales reports (month wise sales report, shop wise sales report &

o salesman wise sales report),

o Sales analysis reports (Quarterly, half yearly& yearly sales analysis),

o Sales Comparison reports through columns charts & pie charts,

o Profit & Loss, Balance Sheet &Trail Balance reports,

o Summary stock status report (warehouse wise stock report & category wise stock

report)

o Stock Age analysis reports.

o Customers Balance Age analysis Report, credit limit exceeded customers list, Stock

Variance Reports, etc.

 Active participation in yearly auditing by providing them all the reports and related

documents as per their requirements.

 Participation in Physical stocktaking, stock entries, stock adjustments in& out,

Generating Variance Report and Year End Adjustments.

 Familiar in doing month-end, year-end process and Access control to various users.