Coordiantion Human Resources Officer
Handicap International
Total years of experience :5 years, 7 Months
1. Recruitment process
• Centralize all HR requests and ensure that they are validated by the right persons
• Ensure that the right departments are aware of their role in any recruitment
• Ensure that the job offer (=job profile) is done for any recruitment
• Follow up the diffusion of the job offer: handle directly the advertisement process or follow up the diffusion (Internet & newspaper if needed)
• Ensure that the selection process is respected: centralize CV’s sent by mail or on hr.recruitment.hi@gmail.com, file them according to the positions opened and diffuse them to the persons in charge of the recruitment
• Assist the HOD in scheduling and organizing the tests and interviews if required
• Contact the selected persons and prepare the interview and tests if required
• Under the responsibility of the HR Coordinator update the CV database
• Under the responsibility of the HR Coordinator update the Recruitment board
2. Induction briefing
3. Contracts
a) HI staff
b) Services contracts
4. HR management
a) Appraisal
b) Amendment of contracts
c) Promotion of staff
d) Disciplinary process
e) Trainings
5. Administrative follow up of HR
a) Attendance sheets and leaves
b) Payroll
• In charge of updating the HR database on a daily basis if required
• Ensure the follow up of leaves in the Coordination HR database
• Ensure the update of the social security payment - collect the lists from all HR Officers from the bases, compile and prepare the invoice for payment
• Ensure the update of Income tax payment - collect the lists from all HR officers from the bases, compile and prepare the invoice for payment
• Ensure the update of Health Insurance Payment - collect Health insurance FU tables from all bases, compile them and share with the Finance Department to process monthly payment
c) Health insurance/Social security registrations
• Ensure that any HI employees have an insurance file updated
• Register any new employees to the health insurance scheme (If applicable) directly with the designated Health Insurance Company
• Ensure that HI employees have an insurance card and that they received their soaps
• Facilitate the reimbursement of medical expenses from the insurance company: centralize all the refunding requests concerning HI employees on the emergency mission, follow up any issue concerning Health Insurance in link with bases HR Officers
d) Monthly contracts FU - HR related
• Ensure the Monthly contracts FU table is updated for HR related contracts, for all the bases - deadline until 5th each month
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e) Organisational charts
• Coordinate monthly updates of Organisational chart from all bases. Compile into one follow up & share with relevant staff
6. Administrative follow up of human resources for Expatriate
• Ensure the briefing for any expat arriving on the mission: working schedule, HR processes, advance on salary requests, leave and R&R requests
• Prepare a file for any expatriate staff
• Ensure that any expat staffs have a right accommodation in the guest houses (bedroom must be prepared, etc.)
• Centralize all the leave requests and R&R requests; prepare the trip of the expatriate in link with Logistics team (transport to the airport, hotel or guesthouses)
• In link with the Finance Officer in Amman, prepare all the payment of per diem and flight ticket reimbursement concerning R&R
- Protecting clients portfoilo by watching new publish trade marks applications.
- Supervising emlpyees activities and daily tasks.
- Prepare work and stratigy plans.
- Managing correspondence and communications with other offices and clients
Law